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U.S. Visa Invitation Letter Guide with Sample Letters

Learn how to write an invitation letter for a u.s. visa with detailed information and two sample invitation letters. get a u.s. visa invitation letter sample today..

U.S. Visa Invitation Letter Guide with Sample Letters

Key Takeaways:

  • Learn how to write a U.S. visa invitation letter with key components, formatting tips, and sample letters to help you craft your own.
  • An invitation letter can be a useful piece of evidence for the U.S. Consulate, showing the visitor’s intent and reason to return.
  • Include important details such as your full name, address, relationship with the visitor, purpose of visit, and your intention to cover expenses.

If you’re planning to invite friends or family to visit you in the United States, one of the requirements they may need to fulfill is obtaining a U.S. visa. As a part of this process, an invitation letter written by you can help establish the purpose of their visit. In this blog post, we’ll cover how to write an invitation letter for a U.S. visa and provide two sample invitation letters to help you craft your own.

Understanding the Importance of a U.S. Visa Invitation Letter

U.S. Visa Invitation Letter Guide with Sample Letters

A U.S. Visa Invitation Letter is a personal document, and while it is not a mandatory requirement, it can be a useful piece of evidence that shows the U.S. Consulate that the visitor has a reason to return to their home country after visiting the United States. It can also explain why you are inviting them, which may help the consulate understand the visitor’s intent.

Key Components of an Invitation Letter

When writing a U.S. Visa Invitation Letter, it should include the following information:

  • Your full name, date of birth, address and telephone number in the United States.
  • Your occupation and your status in the United States.
  • A clear statement of your relationship with the visiting individual.
  • Detailed information on the planned visit including the purposes of traveling, where the visitor will stay, and how long the visit will last.
  • Your intention to cover all living expenses, accommodation, and travel costs, if applicable.

It’s also helpful if the letter can include details such as:

  • Your legal status in the U.S. (e.g., citizen, permanent resident).
  • The visitor’s full name, date of birth, and their address and telephone number.

Remember to sign and date the letter. Attach any supporting documents, like a photocopy of your ID or passport, evidence of your status in the U.S., and proof of your relationship with the visitor.

Also of Interest:

H-1b visa processing times and fees chart, how much is the cost of h-1b application process, formatting the invitation letter.

The U.S. Visa Invitation Letter should be formal, yet personal. It usually does not need to be notarized, but it should be typed and printed on standard paper. The tone should be welcoming and warm, reflecting the personal nature of the invitation.

Sample Invitation Letter 1

Here is a simple sample of what an invitation letter might look like:

[Your Full Name] [Your Street Address] [City, State, Zip Code] [Email Address] [Phone Number] [Date]

Consulate General of [Visitor’s Home Country] [Countries Consular Address]

Subject: Invitation for [Visitor’s Full Name], Passport No: [Visitor’s Passport Number]

Dear Consulate,

I, [Your Full Name], residing at [Your Address], am writing this letter to support the visa application of my [relationship, e.g., friend], [Visitor’s Full Name].

[Visitor’s Full Name] plans to visit the United States briefly for leisure and sightseeing purposes. During their stay, which we anticipate lasting from [arrival date] to [departure date], [he/she/they] will be staying with me at my home. The address is listed above. I will be taking time off work to show [him/her/them] around the city and ensure [he/she/they] experience the diverse cultural heritage of our country.

I am a [Your Occupation] and residing in the U.S. as a [Your Status, e.g., U.S. citizen/permanent resident]. I am providing this letter to attest to my intention to support [Visitor’s Full Name] during [his/her/their] visit. I will ensure to cover all expenses, including but not limited to boarding, food, and travel expenses within the U.S. during the duration of [his/her/their] stay.

Thank you for considering this application. Please feel free to contact me if any further information is required.

[Your Signature] [Typed Name]

Sample Invitation Letter 2

For a different scenario or relationship type, the letter might look slightly different:

[Your Full Name] [Your Occupation] [Your Address] [City, State, Zip Code] [Date]

United States Citizenship and Immigration Services (USCIS) [Service Center Address]

Subject: Invitation Letter for [Family Member’s Full Name]

Dear Sir/Madam,

I’m writing this letter to provide details regarding my invitation for [Family Member’s Full Name] to visit me in the United States.

My name is [Your Full Name], and I’m a [Your Status, e.g., legal permanent resident] working as a [Your Occupation] here in [City, State]. I live at the address above and have been a resident there for the past [number of years/months] years.

I would like to invite [Family Member’s Full Name], who is my [relationship, e.g., mother/father/sibling] to visit me in the United States for [length of the visit]. During their visit, they will be residing with me at my home.

It has been [number of years/months] years since we last saw each other, and this visit would mean a great deal to both of us. We plan to spend quality time and I will also take them to visit various tourist attractions such as [mention specific places or landmarks].

I will ensure that my [family member’s relationship] will have all the necessary care and resources at their disposal and am prepared to bear all the costs during their stay in the United States.

Attached are copies of documents proving my status in the United States and evidence of my financial ability to support this visit.

Please feel free to reach out to me for any further information or clarification needed to process this request.

Appreciatively,

[Your Signature] [Your Full Name]

When sending the invitation letter, it’s advised to include it with the rest of the applicant’s documentation. Visit the official U.S. Department of State’s Bureau of Consular Affairs website for further guidelines on supporting documents for visa applications.

Crafting an invitation letter for a U.S. visa is an opportunity to help facilitate a smooth visa application process for someone you care about. By following the guidelines and using the sample invitation letters provided, you can create a welcoming and supportive document that helps underscore the visitor’s intentions and your support during their visit.

Learn Today:

U.S. Consulate: An official office of the U.S. government located in other countries, responsible for providing consular services to U.S. citizens and processing visa applications.

U.S. Visa Invitation Letter: A personal document written by a U.S. resident or citizen inviting someone from another country to visit the United States. It serves as evidence of the purpose of the visit and may provide details about the inviter and the relationship between the inviter and the visitor.

U.S. Consulate General: A high-level diplomatic officer representing the U.S. government and providing consular services to U.S. citizens in other countries.

Relationship: The connection or bond between the inviter and the visitor, such as being friends, family members, or relatives.

Living Expenses: Costs related to day-to-day necessities, including accommodation, food, transportation, and other essential needs.

Legal Status: The immigration status or classification of an individual in the United States, indicating whether they are a citizen, permanent resident, or have another lawful status.

Notarized: The process of having a document officially certified by a notary public, confirming the authenticity of the signatures and the document’s content.

Photocopy: A reproduction or duplicate of an original document made through the use of a photocopier or scanning device.

Supporting Documents: Additional evidence or documentation submitted along with the invitation letter to strengthen the visitor’s visa application, such as a copy of the inviter’s ID or passport, proof of legal status in the U.S., and proof of relationship with the visitor.

USCIS: United States Citizenship and Immigration Services, an agency within the U.S. Department of Homeland Security responsible for administering the nation’s immigration system.

Service Center: Regional offices of USCIS responsible for processing immigration petitions and applications.

Legal Permanent Resident: An individual who has been granted lawful permanent residence in the United States through obtaining a green card, indicating their status as a permanent resident.

Tourist Attractions: Places or landmarks of interest to visitors that are popular for sightseeing or leisure activities.

Bureau of Consular Affairs: A bureau within the U.S. Department of State responsible for providing visa services, protecting U.S. citizens overseas, and managing U.S. passports and other travel documents.

Visa Application: The process of applying for a visa to enter a country, which involves submitting required forms and supporting documents, attending an interview if necessary, and paying applicable fees.

So, there you have it! Writing an invitation letter for a U.S. visa doesn’t have to be daunting. Just remember to include all the necessary information, keep it warm and personal, and attach any supporting documents. If you want more guidance and sample letters, head over to visaverge.com. They’ve got all the visa-related info you need. Happy letter writing!

This Article in a Nutshell:

To invite friends or family to the U.S., they may need a visa. An invitation letter can help establish the purpose of their visit. Include your contact details, relationship, visit details, and your intention to cover expenses. Keep the tone warm and personal. Remember to sign, date, and attach supporting documents.

Oliver Mercer

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U.S. Visa Invitation Letter Guide with Sample Letters

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  • Writing Letters to Officials

How to Address a Letter to an Embassy

Last Updated: March 6, 2024 Approved

This article was reviewed by Miatrai Brown, Esq. and by wikiHow staff writer, Jennifer Mueller, JD . Miatrai Brown is an Immigration Lawyer based in Washington D.C. With over 10 years of academic and professional experience, her areas of focus include employment-based nonimmigrant and immigrant visas, investment-based immigration, family-based immigration, risk management assessment, and regulatory compliance. She began her legal career exclusively practicing immigration and nationality law as external immigration counsel to large U.S. corporations and fast-moving start-ups. After six years at top immigration firms, she opened her own practice, Direct U.S. Immigration. This move was motivated by her desire to provide more access to a high level of immigration support to clients worldwide. As a thoughtful and strategic advisor on immigration and related matters, Direct U.S. Immigration earned an impressive honor as Immigration Law Firm of the Year 2023 – Washington DC. wikiHow marks an article as reader-approved once it receives enough positive feedback. This article received 13 testimonials and 100% of readers who voted found it helpful, earning it our reader-approved status. This article has been viewed 2,471,697 times.

An embassy is the official office of one country's ambassador in another country. The ambassador is the official representative of their country. Both embassies and consulates handle the affairs of one country while in another country. If you wish to address the ambassador or another member of the embassy or consular staff, you must write a formal letter. This letter should include your personal details, requests and reasons for writing, and formal salutations, or you may not get a response. How you address a letter to an embassy depends on the country and particular individual to which you are writing. [1] X Research source

Letter Help

application letter to the embassy

Formatting Your Letter

Step 1 Type your letter on a computer.

  • Use a standard word-processing application , even if you plan to deliver the letter using email . It typically is better to send an attachment than to write your letter in the body of an email. However, you should probably check with the embassy first to see what is preferred.
  • Most word-processing applications have a template that you can use to create a business letter. These templates typically will set your margins and paragraph styles for you.
  • Use a standard, readable font such as Times New Roman or Helvetica, in a 12-point size. Do not use script fonts.


Step 2 Search for templates.

  • These templates give you suggested language to use so you can more easily write and address your letter. Don't copy them verbatim, though. Read them carefully and make sure the suggested language suits your situation. If any of it doesn't apply, don't include it.
  • Look into the background of the website before you use their suggested language. Most of these websites have an "about" page where you can find out who is in charge of the website. Make sure it's an individual or organization you can trust.

Step 3 Use block paragraphs.

  • If you're writing in a language that is read from right to left, such as Arabic or Hebrew, your paragraphs would be right-justified.

Step 4 Put the date at the top.

  • Generally, you shouldn't worry if you end up being a day off. For example, you could finish your letter intending to mail it that day, but not make it to the post office until after the close of business. That would mean you'd have to mail your letter the next day, but you wouldn't have to print up a new letter with the different date.
  • However, while delaying a day or two is fine, if you end up not being able to mail the letter for a week or longer, you probably want to print a fresh copy with an adjusted date. Your reader will expect the date on the letter to be identical or close to the date of the postmark.

Step 5 Find the appropriate address.

  • Keep in mind that many larger embassies will have different addresses for you to use depending on the reason for your letter.
  • If you don't already know, you'll also need to find out the correct person to address who can help you with your issue. Internet sites, such as Project Visa or Embassy World, as well as Internet searches for the country and the word "embassy" can help you identify the right person. You also can call the embassy directly to identify the best contact.
  • Type the name of the person you are addressing, the name of the embassy and the address of the embassy to which you are writing. Write this in the same format as you would write it on an envelope for mailing.
  • For example, if you're writing to an embassy staff member at the Canadian embassy, you would write "Mr. Potter, Canadian Embassy" on the first line of the address block, followed by the physical address. If Mr. Potter is the ambassador, you would write "The Honorable Mr. Potter, Ambassador of Canada, Canadian Embassy." Note that for many countries the correct title for an ambassador is "Excellency," as in "His Excellency Mr. Potter, Ambassador of Canada, Canadian Embassy."

Step 6 Write a subject line.

  • For example, you might write "Request for tourist visa for parents" or "Invitation to French Consulate party."
  • If you're writing in English, the subject line typically is preceded by the letters "RE," a Latin abbreviation that essentially means "regarding."
  • Your subject line enables the person who receives your letter to direct it to the right member of embassy staff, in the event that you've sent it to the wrong person. With a subject line, they can do this quickly without having to read the whole letter. For this reason, a subject line is particularly important if you haven't been able to identify a specific person.

Writing Your Letter

Step 1 Research the etiquette used in the country to which you are writing.

  • You may be able to find this information on the embassy's website, or by doing a quick internet search using the country's name with words such as "etiquette," "diplomatic protocol" or "forms of address."
  • Keep in mind that in countries that have a monarchy and recognize nobility, there may be nobles who serve as ambassadors or in other embassy positions. These titles may supersede any general title for members of embassy staff.
  • Your letter should be written in a formal tone, using the utmost in politeness and courtesy. If you're writing in a language that has a formal "you," such as French or Spanish, you should use that.
  • Pay careful attention when writing to the ambassador specifically, as the title differs depending on whether you are a citizen of the country for which the individual is serving as an ambassador. If you are a citizen of the same country as the ambassador, you may address them as "The Honorable." However, if you are a citizen of a different country, you typically must call them "Her [or His] Excellency," following diplomatic custom. Make sure you have the correct gender – don't just assume based on the name.

Step 2 Start with your greeting.

  • To address the person correctly, you'll need to follow the correct etiquette or diplomatic protocol based on your research.
  • If you're addressing the consul general or any other embassy employee, you'll generally use their full name. For example, you might write "Dear Mr. Potter." However, pay attention to any other titles the person might have, such as if they are a member of the nobility or have a doctorate.
  • Use "Dear Honorable Ambassador" if you are addressing the ambassador directly.
  • If you don't know the name or gender of the person to whom you're writing, you can begin your letter "Dear Sir or Madam." However, you should make every effort to address your letter to a specific person. If you get the wrong person, it can always be rerouted.
  • Follow the greeting with the punctuation customary in the embassy's country. In some, a comma is appropriate, while others follow the greeting with a colon.

Step 3 Introduce yourself.

  • The first sentence should state your name and your country of citizenship. Follow that with any additional identification information that is relevant to your reason for writing.
  • Follow the first sentence with a brief description of your reason for writing. This should be no longer than a sentence or two.

Step 4 Explain your reason for writing.

  • The length of your letter, and the contents of the remaining paragraphs, will depend on your reason for writing. If you need to give an extended background or timeline of a situation to which you want the ambassador or another embassy official to respond, this may be lengthy.
  • If you're writing for a procedural reason, such as to request a visitor visa, your letter typically shouldn't be more than three paragraphs long, and shouldn't go for more than a page or two at most.
  • Keep your writing clear and concise, and use formal language throughout. If you address the person to whom you're writing anywhere in the body of your letter, use their official title and follow any other rules of etiquette you gleaned from your research.

Step 5 Add your closing.

  • If you need something specific from the person, state what that is and the timeframe within which you need it. Remember to allow for time for mailing.
  • Be careful giving a deadline, particularly if you're writing to the ambassador or a higher-ranking staff member. Instead of making a demand, say something like "Please be advised that I must have the document I requested within one month or I'll not be able to complete my application," or "Please respond by the end of this month so I can meet my deadline."
  • Follow that with a sentence thanking the recipient for their time and attention. For example, you might write "I appreciate that you have many demands on your time. Thank you for your prompt attention to this matter."
  • If you are unsure whether you sent your letter to the correct person, you may want to include a note to that effect. For example, you might write "If there is someone else at the embassy better capable of handling my issue, I ask that you kindly forward this letter to them."

Sending Your Letter

Step 1 Finalize your letter.

  • End your letter with a closing greeting such as "Sincerely yours," and leave a few blank lines for your signature. Below that, type your name and address, along with any other identification or contact information you think is necessary, such as your phone number or email address.
  • If you're including any other documents with your letter, list them at the bottom of your letter so the reader knows what attachments to expect. You also can use this list as a checklist for yourself to make sure you've included everything necessary.
  • Print your final letter and sign it using a pen with blue or black ink. Check the date on your letter before you send it and make sure you don't need to adjust it forward.
  • When you've signed your letter, make a copy of the signed letter for your own records.

Step 2 Gather any attachments.

  • If you're sending original documents, it's generally best to use a larger manilla envelope that will allow you to mail them without folding them.
  • For copies, use a standard letter-sized envelope unless you have more than three or four sheets, in which case it's generally better to use a larger manilla envelope and leave them flat rather than folding them.
  • Mark each copy or document carefully in case they get separated from each other.

Step 3 Mail...

  • Include your name and the return address on the envelope. This will be written either on the back of the envelope or on the upper-right-hand corner, depending on the country's custom.
  • The name and address of your recipient should be written in the middle or lower-right portion of the envelope, again depending on the country's custom. Use the recipient's formal title if applicable.
  • You may want to wait until you get to the post office to address your envelope, or research formatting ahead of time.
  • If you're handwriting the addresses on the envelope, use a ballpoint pen so the ink won't smear, and print carefully or write in all caps. Don't write in cursive or script on the envelope, as it is difficult to read.

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Thanks for reading our article! If you’d like to learn more about writing letters, check out our in-depth interview with Miatrai Brown, Esq. .

  • ↑ https://inkforall.com/copy-editing/formal-letter/how-to-address-ambassador-in-formal-letter/
  • ↑ https://ung.edu/military-college-admissions/_uploads/files/permission-to-participate.pdf
  • ↑ https://rasmussen.libanswers.com/faq/33178
  • ↑ http://www.immihelp.com/visitor-visa/sample-consulate-letter-visitors-visa.html
  • ↑ https://tt.usembassy.gov/submitting-documents-for-u-s-immigrant-visa-applicants/

About This Article

Miatrai Brown, Esq.

To address a letter to an embassy, start by putting the date in the top left-hand corner of the page. Then, below the date, include the formal title and name of the person you're addressing at the embassy, followed by the embassy's full address. After the name and address, include a subject line like "RE: Request for tourist visa for parents." Finally, include a formal greeting below the subject line, like "Dear Honorable Ambassador." If you want to learn more, such as how to format your letter, keep reading the article! Did this summary help you? Yes No

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Self Introduction Letter to Embassy: Craft an Effective Introduction

Disclaimer : We sometimes use affiliate links in our content. For more information, visit our Disclaimer Page . 

Applying for a visa can be lengthy and stressful, but there are several ways to make it easier. One of these is by writing a self-introduction letter to the embassy. This letter is crucial as it helps the embassy officials understand your purpose of travel, ties to your home country, and overall suitability for the visa. In this section, we will discuss the importance of a self introduction letter to the embassy and how to craft one that will leave a lasting impression on the embassy.

As we are tailoring this section specifically for the US audience, we will focus on the requirements of the US embassy and provide tips on how to meet them. By the end of this section, you will understand what to include in your self-introduction letter and how to structure it for maximum impact.

Key Takeaways:

  • Writing a self- introduction letter is important when applying for a visa.
  • The letter helps the embassy officials understand your purpose of travel, ties to your home country, and overall suitability for the visa.
  • We will focus on the requirements of the US embassy and provide tips on how to meet them.

Self Introduction Letter to Embassy

Why is a Self Introduction Letter To Embassy Important for Visa Applications?

When applying for a visa to visit another country, a self-introduction letter can play a crucial role in determining the outcome of your application. The letter allows you to communicate directly with embassy officials and provide them with relevant information about your travel plans.

The self-introduction letter allows embassy officials to understand your purpose of travel, the duration of your stay, and your ties to your home country. This information is important for embassy officials to evaluate your suitability for the visa.

Furthermore, a well-crafted self-introduction letter can provide additional context about your circumstances, financial capabilities, and any supporting documents you may have. This additional information can contribute positively to your visa application, increasing your chances of success.

Tips for Writing an Effective Self-Introduction Letter

When writing a self-introduction letter for an embassy, it is important to make it clear, concise, and compelling. Here are some tips to make your letter stand out:

1. Follow the Proper Format

The self-introduction letter should be written in the proper format with a clear introduction, body, and closing. It should also be addressed to the appropriate person or department at the embassy.

2. Personalize the Letter

Make the letter personal by including your full name, address, and contact information. This will help the embassy officials connect with you better and understand your circumstances.

3. Tailor the Letter to Embassy Requirements

Ensure that the letter is tailored to the specific embassy requirements, considering the purpose of travel, the visa type, and the stay duration. This will help you avoid unnecessary delays or rejections.

4. Keep the Tone Professional

Keep the tone of the letter professional and respectful. Avoid using informal language or humor, as this may not be appropriate for the embassy officials.

5. Be Specific and Accurate

Provide specific and accurate information about your purpose of travel, ties to your home country, and financial situation. This will help the embassy officials make an informed decision about the suitability of the visa application.

6. Provide Supporting Documents

Include any relevant supporting documents with your self-introduction letter, such as bank statements, employment letters, or invitation letters. This will help to strengthen your case and increase the chances of a successful visa application.

By following these tips, you can write an effective self-introduction letter that will impress the embassy officials and increase your chances of a successful visa application.

Sample Self Introduction Letter for Embassy

Dear Sir/Madam,

I am writing to introduce myself and provide information regarding my upcoming travel plans to your country. My name is John Smith, and I am a citizen of the United States of America. I plan to visit your country from November 1st to December 1st, 2023, for tourism purposes.

I plan to explore your country’s cultural heritage and natural beauty during my stay. I have always been fascinated by your country’s rich history and would like to learn more about its unique customs and traditions. I have arranged to stay in various hotels throughout my trip and have attached the itinerary.

As a resident of the United States, I have strong ties to my home country. I am a software engineer at XYZ Corporation and have worked there for five years. I have attached a letter from my employer stating that I will be granted leave for my trip and will resume work upon my return. I am also a homeowner and have attached proof of ownership and a bank statement to demonstrate my financial capabilities for this trip.

Thank you for considering my visa application and allowing me to explore your country’s beauty and culture. I look forward to experiencing all that your country has to offer.

Thank you for your time and consideration.

Addressing the Embassy in Your Self-Introduction Letter

When addressing the embassy in your self-introduction letter, it is important to be formal and respectful. Addressing the embassy properly can show your commitment and interest in obtaining the visa.

Begin by researching the correct mailing address for the embassy. You can usually find this information on the embassy’s website or by contacting them directly.

When opening your letter, use a formal salutation such as “Dear Consular Officer” or “Dear Sir/Madam.” Avoid using informal salutations like “Hello” or “Hi.”

The body of your letter should maintain a professional tone and avoid using slang or informal language. Be clear and concise in your writing, straightforwardly providing all necessary information.

When closing your letter, you can use a formal closing like “Sincerely” or “Respectfully.” Sign your name below the closing and include any supporting documents as required by the embassy.

Key Elements to Include in a Self-Introduction Letter

When writing a self-introduction letter to an embassy, it is important to include certain key elements to make your application strong and convincing. Here are some essential details that should be included:

  • Your personal information: In the first paragraph of your letter, introduce yourself and provide your personal information, such as name, date of birth, and passport details.
  • The purpose of travel: Clearly state the reason for your trip and provide details about your itinerary plans. If you visit for a specific event or occasion, mention it in your letter.
  • Ties to your home country: Explain your ties to your home country and show you have reasons to return after your visit. This can include your job, family, property ownership, or other commitments that prove your intention to return.
  • Financial capabilities: Provide details about your financial capabilities to cover the expenses during your visit. This includes your bank statements, income tax returns, credit card statements, and other relevant financial documents.
  • Supporting documents: Provide any additional supporting documents that might strengthen your application. This includes flight tickets, hotel bookings, travel insurance, or other relevant documents.
  • A sincere tone: Keep your tone sincere and avoid exaggerating any details in your letter. Provide only accurate and truthful information in your application.
  • Proper formatting: Make sure to format your letter professionally and follow the embassy’s guidelines for submission. Double-check for any spelling or grammatical errors before submitting.

By including these key elements in your introduction letter , you can increase the chances of your visa application being approved. Be sure to provide all the necessary details concisely and clearly to make a strong case for your visit to the embassy.

Embassy Letter Writing Tips

Writing a self-introduction letter to an embassy for a visa application can be daunting. Here are some tips to help you create an effective letter that presents you in the best possible light:

1. Maintain a professional tone

Remember that the self-introduction letter is a formal communication with the embassy. Use a professional tone throughout the letter and avoid slang or colloquial language. Proofread the letter before submitting it to avoid spelling or grammatical errors.

2. Avoid common mistakes

Be mindful of common mistakes such as providing incorrect information, leaving out important details, or submitting a letter with formatting errors. Double-check all the details provided in the letter to ensure accuracy.

3. Personalize the letter

Avoid using a generic template for the self-introduction letter. Instead, tailor the letter to the embassy’s requirements and include relevant personal details to support your visa application.

4. Proofread and seek assistance if needed

Proofread your letter multiple times to ensure accuracy, and ask a friend or family member to read it. Consider seeking the assistance of a professional copywriting service to ensure your letter is polished and professional.

By following these tips, you can create a well-crafted self-introduction letter that leaves a lasting impression on the embassy officials and helps support your visa application.

Addressing Common Concerns in a Self-Introduction Letter

While crafting a self-introduction letter for an embassy, applicants may have concerns regarding gaps in employment, previous visa denials, or other issues that need to be addressed in the letter. Here are some tips to help you address these concerns:

Gaps in Employment

If you have gaps in your employment history , explain the reason for the gap in your self-introduction letter. You can mention that the gap was due to personal reasons, education, or travel. If you were unemployed during the gap, mention any volunteer work or freelance projects you may have done to stay productive.

Previous Visa Denials

If you have had previous visa denials, addressing them in your self-introduction letter is important. Explain the reason for the denial, if you know it, and mention any steps you have taken to rectify the situation. Provide any supporting documents, such as bank statements, that show your financial stability and the purpose of your travel.

Additional Information

If you think any additional information is relevant to your visa application, include it in your self-introduction letter. For example, if you have a medical condition that requires special attention during your travel, mention it in the letter and provide any relevant medical documents. It is better to provide all the necessary information upfront than to have the embassy request it later.

Addressing these common concerns in your self-introduction letter can help the embassy officials decide about your visa application. Remember to be honest, concise, and professional in your letter. Good luck!

Tips for Reviewing and Editing Your Self-Introduction Letter

Once you have written your self-introduction letter, it is important to take the time to review and edit it. Here are some tips to ensure your letter is polished and professional:

  • Check for spelling and grammar errors: Use a spell-checker to identify errors and read through the letter multiple times to ensure it is error-free.
  • Improve clarity and coherence: Make sure the letter flows logically and is easy to follow. Use transition phrases to connect ideas and avoid repetition.
  • Ensure the letter meets embassy requirements: Check its website for specific requirements, such as font size, page length, or supporting documents, and ensure your letter follows them.
  • Get feedback from others: Ask a friend or family member to review your letter and provide feedback. They may be able to catch errors or suggest ways to improve it.
  • Proofread the final version: Once you have made all necessary changes, proofread the letter one final time to ensure it is error-free and ready to submit to the embassy.

By reviewing and editing your self-introduction letter, you can ensure that it presents you in the best possible light and increases your chances of getting approved for a visa.

Writing a self-introduction letter to an embassy can be daunting, but it can be a smooth and successful process with the right guidance and approach. By following the tips and guidelines discussed in this article, you can ensure that your letter showcases your suitability for the visa, highlights your purpose of travel, and leaves a lasting impression on embassy officials.

Always personalize your letter, formally address the embassy, and include all the essential information required for the visa application. Before submitting your letter, review and edit it carefully, ensuring that it meets the specific requirements of the embassy.

With a well-crafted self-introduction letter, you can lay the foundation for a successful visa application process and increase your chances of obtaining the visa you need for your travel plans. Good luck!

How do you introduce yourself in an embassy?

How do you write an introduction letter to an embassy, how do you write a self introduction letter, how do you write a self-introductory letter for a visa application, what should a visa application cover letter include, related posts:, self introduction for civil engineering students: tips & examples.

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Invitation Letter Guide for U.S. Visa (B1/B2) Applications

Invitation letter for US Visitor visa (B1/B2)

For many individuals planning a visit to the United States on a B1/B2 Visa, presenting a well-crafted invitation letter can significantly strengthen their application. While not mandatory, an invitation letter from a U.S. citizen or Legal Permanent Resident (LPR) can positively impact the visa process, especially when it highlights strong ties to the applicant’s home country. Here, we explain what makes an effective invitation letter for a U.S. visitor visa.

Keys to a B Visa Invitation Letter

An effective invitation letter should communicate:

  • Host’s Details: Include the host’s name, status in the U.S. (citizen or LPR), contact information, and address.
  • Visitor’s Information: Please provide your full name, date of birth, passport number, and contact information.
  • Relationship: Clarify the nature of your relationship with the host.
  • Visit Details: State the purpose, exact duration, and itinerary of your visit, including accommodation arrangements.
  • Financial Responsibility: It should be explicitly mentioned if the host bears any costs.

Structure of the Letter

The letter should originate from the host and detail their relationship with the visitor. It should be dated, contain both parties’ full information, and specify the hosting arrangements and travel dates. Crucially, it should emphasize the temporary nature of the stay in the U.S.

Sample B Visa Invitation Letter

Below is a template of how such a letter might be structured:

[Host’s Full Legal Name]

[Host’s Full U.S. Address]

Dear [Visitor’s Full Legal Name],

I, [Host’s Name], am delighted to invite you to the United States to celebrate my 50th wedding anniversary in Buffalo, NY, on February 21, 2050. You will be accommodated at my Buffalo, NY, residence from February 21 to February 28. Our plans include visiting Niagara Falls, Letchworth State Park, and Fort Niagara. I will cover the costs of your round-trip airfare, food, and medical insurance during your stay. Your presence would mean a lot to us.

[Host’s Signature]

[Host’s Contact Information]

Supporting Documentation

Accompany this letter with relevant documents such as event invitations, proof of roundtrip airfare, host’s identification or passport, accommodation proof, and a detailed travel itinerary.

Insights for B Visa Applicants

For B Visa applicants, remember:

  • Dependent Visas: Spouses and children must apply separately for a B-2 visa.
  • Employment Restrictions: B-1/B-2 visa holders are prohibited from working in the U.S.
  • Visa Validity: A valid U.S. visa in an expired passport remains active; do not remove it from the expired passport.

Crafting an invitation letter with these elements can significantly enhance the credibility of your B1/B2 Visa application and facilitate your travel plans to the United States.

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How to write a letter of invitation for a U.S. travel visa

Including the right information may improve the odds that your friend, family member or colleague obtains a visa.

Sofie Wise

What's Inside

Many U.S. citizens and legal permanent residents have friends and family living abroad whom they may want to invite to the United States for a temporary visit. When this happens, people often forget that there are certain requirements a foreign national must meet to obtain a travel visa and gain lawful entry into the country. 

While not a requirement, a letter of invitation can be used as supporting documentation for a loved one’s B-1 or B-2 visa application to help them meet their application requirements. 

If you’ve been asked to prepare an invitation letter for a U.S. visa application and aren’t sure where to begin, this guide may help. We discuss what a letter of invitation is, describe how to prepare one and provide an invitation letter for visa example that you can use as you craft your own.

Invitation letter for U.S. visa application defined

An invitation letter is a document written by an individual formally inviting a family member or friend who’s a foreign national to the U.S. for a specific period of time. Invitation letters are often used as supporting documentation to the foreign national’s visa application when seeking temporary entry into the U.S.

The purpose of an invitation letter is to confirm the details of the applicant’s stay, including the reason for and dates of their travel. While an invitation letter isn’t a specific requirement for any visa application, including one with the application or bringing one to the visa application interview may be beneficial. 

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When to submit a letter of invitation

If a friend or relative plans to visit you on a temporary travel visa, they may ask you to provide them a letter of invitation to submit in support of their visa application. Below are two common visitor visas for which you may consider submitting an invitation letter:

Regardless of the precise scenario, if a friend, family member or colleague requests an invitation letter, providing one may help enhance their chances of a successful application.

The timing of the letter’s submission doesn’t matter since a letter of invitation isn’t required when filing the initial application for a visitor visa. You may include a letter of invitation as additional documentation in support of your application, or you may also choose to bring one with you to your interview.

Who can write an invitation letter for U.S. visa applications

An invitation letter should be written by the individual who will host the foreign national during their stay in the U.S. and who has personal ties to the invitee. 

Typically, the individual writing the invitation letter is either a U.S. citizen or lawful permanent resident (LPR). In many cases, the host is a friend or family member of the visa applicant. However, colleagues and business associates may also write letters.

How to write a letter of invitation for U.S. visa applications

Because providing an invitation letter is optional, there’s no specific list of information that one must contain. Nevertheless, below are some examples of information that’s often included: 

  • The host’s name and contact information
  • The host’s citizenship or immigration status
  • The visa applicant’s name and contact information
  • Details regarding the relationship between the host and the visa applicant
  • Name and contact information for the visa applicant’s foreign employer
  • The visa applicant’s expected travel dates
  • Details regarding whether the host will provide accommodations or financial support to the invitee during their visit
  • The purpose of the invitee’s trip and travel plans within the United States
  • Any other details confirming the invitee’s ties to their home country and plans to return

In short, the goal of the invitation letter is to provide details confirming the foreign national’s relationship with the host residing within the U.S., the dates of travel and the purpose of their visit. The letter should also include details about the invitee’s ties to their home country to verify their intent to return at the conclusion of their trip. Examples of this include information about their home, job and family.

Lastly, the host should sign the invitation letter.

Sample letter of invitation for U.S. visa supporting documentation

Below is a sample letter of invitation. Keep in mind, there’s no specific format that an invitation letter must follow to be accepted as supporting documentation for a visa application. Because each letter is unique to the applicant’s situation, it may be beneficial to speak with an experienced immigration lawyer to determine how best to format your letter of invitation.

[Invitee full name]

[Invitee date of birth]

[Invitee foreign address]

Dear [full name of invitee],

I hope this letter finds you well. I am writing to formally extend an invitation for you to visit me in the United States from [proposed arrival date] to [proposed departure date]. 

As my [relationship], we’ve known each other for [length of time], and I am eager to host you in my home, where I plan to provide you with [details of accommodations and financial support] for the duration of your stay. I understand and acknowledge the requirements of your U.S. visa and assure you that I’ll assist you in complying with them, including, but not limited to, ensuring your timely departure from the United States at the conclusion of your trip. 

Until then, I am looking forward to our plans to [travel plans during invitee’s visit]. 

Please do not hesitate to contact me if you have any questions or need any additional information or assistance during the visa application process. 

Sincerely, 

[Host signature]

[Host full legal name]

[Citizenship or immigration status]

[Host U.S. street address]

[Host city, state, zip code]

[Host phone number]

[Host email address]

Some also find it beneficial to accompany the letter with copies of items, such as:

  • Evidence of roundtrip airfare reservations
  • Photocopies of the host’s driver’s license, identification card or passport
  • Event invitation or correspondence
  • Detailed travel itinerary
  • Proof of accommodations

When to speak with a lawyer

Going through the process of applying for a B-1 or B-2 visa for temporary entry into the U.S. can be difficult due to the many requirements in the application process. However, writing a detailed invitation letter with the above information may help make the application process easier for a visa applicant. 

If you have questions about how to write a thorough letter of invitation and what information to include, consider speaking with legal counsel. An experienced attorney can assess your situation and help you understand how you may help your invitee gain lawful entry into the U.S.

Bottom line

Our experienced team would love to help you move forward. Schedule a free 15-minute call so we can connect you with an experienced attorney.

Frequently asked questions

What are the requirements to invite someone to visit the usa, who needs an invitation letter, can i apply for a u.s. visa without an invitation letter, is a letter of invitation a required document for a b-1/b-2 travel visa application, what should the letter of invitation include.

Disclaimer: This article is provided as general information, not legal advice, and may not reflect the current laws in your state. It does not create an attorney-client relationship and is not a substitute for seeking legal counsel based on the facts of your circumstance. No reader should act based on this article without seeking legal advice from a lawyer licensed in their state.

This page includes links to third party websites. The inclusion of third party websites is not an endorsement of their services.

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Visitor Visa

Visa Waiver Program

Travel Without a Visa

Citizens of Canada and Bermuda

Generally, a citizen of a foreign country who wishes to enter the United States must first obtain a visa, either a nonimmigrant visa for a temporary stay, or an immigrant visa for permanent residence. Visitor visas are nonimmigrant visas for persons who want to enter the United States temporarily for business (visa category B-1), for tourism (visa category B-2), or for a combination of both purposes (B-1/B-2).

Here are some examples of activities permitted with a visitor visa:

Business (B-1)

  • Consult with business associates
  • Attend a scientific, educational, professional, or business convention or conference
  • Settle an estate
  • Negotiate a contract

Tourism (B-2)

  • Vacation (holiday)
  • Visit with friends or relatives
  • Medical treatment
  • Participation in social events hosted by fraternal, social, or service organizations
  • Participation by amateurs in musical, sports, or similar events or contests, if not being paid for participating
  • Enrollment in a short recreational course of study, not for credit toward a degree (for example, a two-day cooking class while on vacation)

Travel Purposes Not Permitted On Visitor Visas

These are some examples of activities that require different categories of visas and cannot be done while on a visitor visa:

  • Paid performances, or any professional performance before a paying audience
  • Arrival as a crewmember on a ship or aircraft
  • Work as foreign press, in radio, film, print journalism, or other information media
  • Permanent residence in the United States

Visitor visas will also not be issued for birth tourism (travel for the primary purpose of giving birth in the United States to obtain U.S. citizenship for their child).

How to Apply

There are several steps to apply for a visa. The order of these steps and how you complete them may vary by U.S. Embassy or Consulate. Please consult the instructions on the  U.S. Embassy or Consulate website .

Complete the Online Visa Application

  • Online Nonimmigrant Visa Application, Form DS-160 – Learn more about completing the DS-160 . You must: 1) complete the online visa application and 2) print the application form confirmation page to bring to your interview.
  • Photo – You will upload your photo while completing the online Form DS-160. Your photo must be in the format explained in the Photograph Requirements .

Schedule an Interview

Interviews are generally required for visa applicants with certain limited exceptions below. Consular officers may require an interview of any visa applicant.

You should schedule an appointment for your visa interview at the  U.S. Embassy or Consulate  in the country where you live. You may schedule your interview at another U.S. Embassy or Consulate, but be aware that it may be more difficult to qualify for a visa outside of the country where you live. 

Wait times for interview appointments vary by location, season, and visa category, so you should apply for your visa early. Review the interview wait time for the location where you will apply: 

Appointment Wait Time

Check the estimated wait time for a nonimmigrant visa interview appointment at a U.S. Embassy or Consulate.

Note: Please check the individual Embassy or Consulate website to determine if your case is eligible for a waiver of the in-person interview.

Applicants scheduling visa appointments in a location different from their place of residence should check post websites for nonresident wait times.

Select a U.S. Embassy or Consulate:

Prepare for your interview.

  • Fees - Pay the non-refundable visa application fee , if you are required to pay it before your interview. If your visa is approved, you may also need to pay a visa issuance fee, if applicable to your nationality. Fee information is provided below:

Select your nationality to see Issuance Fee

  • Review the instructions available on the website of the  U.S. Embassy or Consulate  where you will apply to learn more about fee payment.

Gather Required Documentation

Gather and prepare the following required documents before your visa interview:

  • Passport valid for travel to the United States – Your passport must be valid for at least six months beyond your period of stay in the United States (unless exempt by country-specific agreements ). Each individual who needs a visa must submit a separate application, including any family members listed in your passport.
  • Nonimmigrant Visa Application, Form DS-160 confirmation page.
  • Application fee payment receipt, if you are required to pay before your interview.
  • Photo – You will upload your photo while completing the online Form DS-160. If the photo upload fails, you must bring one printed photo in the format explained in the Photograph Requirements .

Additional Documentation May Be Required

Review the instructions for how to apply for a visa on the website of the U.S. Embassy or Consulate where you will apply. Additional documents may be requested to establish if you are qualified. For example, additional requested documents may include evidence of:

  • The purpose of your trip,
  • Your intent to depart the United States after your trip, and/or
  • Your ability to pay all costs of the trip.   

Evidence of your employment and/or your family ties may be sufficient to show the purpose of your trip and your intent to return to your home country. If you cannot cover all the costs for your trip, you may show evidence that another person will cover some or all costs for your trip.

Note:  Visa applicants must qualify on the basis of the applicant's residence and ties abroad, rather than assurances from U.S. family and friends. A letter of invitation or Affidavit of Support is not needed to apply for a visitor visa. If you choose to bring a letter of invitation or Affidavit of Support to your interview, please remember it is not one of the factors used in determining whether to issue or deny the visa.

Attend Your Visa Interview

A consular officer will interview you to determine whether you are qualified to receive a visitor visa. You must establish that you meet the requirements under U.S. law to receive a visa.   Ink-free, digital fingerprint scans are taken as part of the application process. They are usually taken during your interview, but this varies based on location.

After your visa interview, the consular officer may determine that your application requires further  administrative processing .  The consular officer will inform you if this required.

After the visa is approved, you may need to pay a visa issuance fee (if applicable to your nationality), and make arrangements for the return of the passport and visa to you.  Review the  visa processing times  to learn more.

Entering the United States

A visa allows a foreign citizen to travel to a U.S. port-of-entry (generally an airport) and request permission to enter the United States. A visa does not guarantee entry into the United States. The Department of Homeland Security (DHS), U.S. Customs and Border Protection (CBP) officials at the port-of-entry have authority to permit or deny admission to the United States. If you are allowed to enter the United States, the CBP official will provide an admission stamp or a paper Form I-94, Arrival/Departure Record. Learn more about admissions and entry requirements, restrictions about bringing food, agricultural products, and other restricted/prohibited goods, and more by reviewing the CBP website .

Extending Your Stay

See  Extend Your Stay  on the U.S. Citizenship and Immigration Services (USCIS) website to learn about requesting to extend your stay beyond the date indicated on your admission stamp or paper Form I-94. 

Failure to depart the United States on time will result in being  out of status . Under U.S. law, visas of individuals who are out of status are automatically voided ( Section 222(g) of the Immigration and Nationality Act ).  Any multiple entry visa that was voided due to being out of status will not be valid for future entries into the United States. 

Failure to depart the United States on time may also result in you being ineligible for visas in the future. Review  Visa Denials  and  Ineligibilities and Waivers: Laws  to learn more.

Change of Status

If your plans change while in the United States (for example, you marry a U.S. citizen or receive an offer of employment), you may be able to request a change in your nonimmigrant status to another category through U.S. Citizenship and Immigration Services (USCIS). See  Change My Nonimmigrant Status  on the USCIS website to learn more.

While you are in the United States, receiving a change of status from USCIS does not require you to apply for a new visa.  However, once you depart the United States you must apply for a new visa at a U.S. Embassy or Consulate in the appropriate category for your travel.

Additional Information

  • An individual on a visitor visa (B1/B2) is not permitted to accept employment or work in the United States.
  • There is no guarantee you will be issued a visa. Do not make final travel plans or buy tickets until you have a visa.
  • A valid U.S. visa in an expired passport is still valid. Unless canceled or revoked, a visa is valid until its expiration date. If you have a valid visa in your expired passport, do not remove it from your expired passport. You may use your valid visa in your expired passport along with a new valid passport for travel and admission to the United States. 

Travel for Medical Treatment

If you are seeking medical treatment in the United States, the consular officer may ask for further documents at your visa interview, which may include:

  • Medical diagnosis from a local physician, explaining the nature of the ailment and the reason you need treatment in the United States.
  • Letter from a physician or medical facility in the United States, stating they are willing to treat your specific ailment and detailing the projected length and cost of treatment (including doctors’ fees, hospitalization fees, and all medical-related expenses).
  • Proof that your transportation, medical, and living expenses in the United States will be paid. This may be in the form of bank or other statements of income/savings or certified copies of income tax returns (either yours or the person or organization paying for your treatment).

Visitor Visas for Personal or Domestic Employees (B-1)

You may apply for a B-1 visitor visa to work in the United States as a personal or domestic employee for your employer in limited situations. You may work in the United States on a visitor visa if your employer is:

  • A U.S. citizen who has a permanent home or is stationed in a foreign country, but is visiting or is assigned to the United States temporarily; or
  • A foreign citizen who is in the United States on one of the following nonimmigrant visa categories:  B, E, F, H, I, J, L, M, O, P, or Q.

Learn more about your rights in the United States and protection available to you by reading the Legal Rights and Protections pamphlet.

Visa Renewal

Whether you are applying for the first time or renewing your visa, you will use the same application process (please review How to Apply , above). Some applicants seeking to renew their visas in certain visa classes may be eligible for the Interview Waiver (IW) which allows qualified individuals to apply for visa renewals without being interviewed in person by a U.S. consular officer. Review the instructions on the website of the U.S. Embassy or Consulate where you will apply to determine if the IW is available and if you qualify.

Do I need a visa if I have an ABTC?

Yes, you will still need a visa to travel to the United States, unless you qualify for the  Visa Waiver Program . Having an Asian-Pacific Economic Cooperation (APEC) Business Travelers Card (ABTC) does not change visa requirements, your visa status, or the visa process for travel to the United States.

How can I use my ABTC when I apply for my visa?

If you have an Asian-Pacific Economic Cooperation (APEC) Business Travelers Card (ABTC),  you might be able to schedule an expedited visa interview appointment. Review the instructions for scheduling expedited appointments on the website of the  embassy or consulate  where you will apply. 

Visa Annotations for Certain Maritime Industry Workers

Certain foreign maritime workers are eligible to apply for a Transportation Worker Identification Credential (TWIC) once in the U.S. If you, as a maritime industry worker, will perform services in secure port areas, your visa must be annotated “TWIC Letter Received.” Workers whose visas are not annotated will not be permitted by the Transportation Security Administration (TSA) to apply for a TWIC.

In order for your visa to be annotated, you must obtain a letter from your employer explaining the need for a TWIC and that you are a potential TWIC applicant. See a template example of this letter. You must present this letter when you apply for the B-1 visa. You must meet all other eligibility requirements for a B-1 visa. 

Complete information about the TWIC program is available on TSA’s website at  https://www.tsa.gov/for-industry/twic .

Visa Denial and Ineligibility

Review  Visa Denials  for detailed information about visa ineligibilities, denials and waivers.

I was refused a visa, under Section 214(b). May I reapply?

Yes, if you feel circumstances have changed regarding your application. Review  Visa Denials  to learn more.

Misrepresentation or Fraud

Attempting to obtain a visa by the willful misrepresentation of a material fact, or fraud, may result in the permanent refusal of a visa or denial of entry into the United States.

Review  Ineligibilities and Waivers: Laws .

Citizens of Canada and Bermuda do not require visas to enter the United States, for visit, tourism and temporary business travel purposes. For more information see  U.S. Embassy Ottawa website ,  U.S. Consulate Hamilton website  and  CBP website .

Additional resources for Canadian visitors to the United States can be found on the U.S. Embassy and Consulate websites in Canada.

Citizens of China

In accordance with the agreement signed between the United States and China to extend visa validity, beginning on November 29, 2016, Chinese citizens with 10-year B1, B2 or B1/B2 visas in Peoples’ Republic of China passports will be required to update their biographical and other information from their visa application via a website every two years, or upon getting a new passport or B1, B2, or B1/B2 visa, whichever occurs first.  This mechanism is called EVUS - Electronic Visa Update System.

The EVUS website is now open to the public for enrollments at www.EVUS.gov .  CBP will not collect a fee for EVUS enrollment at this time. CBP anticipates the eventual implementation of an EVUS enrollment fee, but does not have a time frame. Until the implementation of a fee, travelers can enroll in EVUS without charge.  The Department of Homeland Security, Customs and Border Protection (CBP) will keep visa holders informed of new information throughout the year. For further information, please visit  www.cbp.gov/EVUS .‎

根据美中双方签署的延长签证有效期的协议,自2016年11月29日起,凡持有10 年 期B1,B2 或 B1/B2签证的中华人民共和国护照持有人需要每两年或在获取新护照或最长有效期的B1、B2或B1/B2签证时时(以先到者为准),通过网站更新他们签证申请上的个人资料及其它信息。这个机制我们称之为EVUS –签证更新电子系统。

EVUS的登记网站 www.EVUS.gov 现已开放接受登记。美国海关和边境保护局(CBP)目前不会收取登记费用。美国海关和边境保护局预期EVUS登记收费最终会实施,但目前尚未落实执行时间。在收费实施前,旅客可以免费完成EVUS登记。美国国土安全部海关和边境保护局将在今年及时向签证持有人公布最新的信息。获取更多的信息,请访问 www.cbp.gov/EVUS 。

Citizens of Mexico

Citizens and permanent residents of Mexico generally must have a nonimmigrant visa or Border Crossing Card (also known as a "Laser Visa"). For ease of travel, the B-1/B-2 and the Border Crossing Card have been combined into one document (DSP-150). Select  Border Crossing Card  to learn more about this card.

Please visit  U.S. Embassy or Consulate  websites for more information regarding applying for a visa at the U.S. Embassy or Consulates in Mexico.

Further Questions

  • Case-Specific Questions - Contact the U.S. Embassy or Consulate handling your visa application for status information. Select  U.S. Embassy or Consulate  for contact information.
  • General Questions - review  Contact Us .

Visa Waiver Program  (VWP)

Tourist or business travelers who are citizens of participating countries may be eligible to visit the United States without a visa. Visits must be 90 days or less, and travelers must meet all requirements.

Citizens of Canada and Bermuda generally do not need visas for tourism and visits.

More Information

A-Z Index Legal Rights & Protections Lost/Stolen Travel Documents Denials Fraud Warning Visa Expiration Date Automatic Revalidation Nonimmigrants in the United States–Applying for Visas in Canada or Mexico Visa Applicants - State Sponsors of Terrorism Border Security/Safety Find a U.S. Embassy or Consulate Customer Service Statement

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How to Write a Reference Letter to the Embassy: Your Comprehensive Guide

Navigating the world of international affairs can be tricky, especially when it involves submitting official documents to a foreign embassy. One such document you may need to write is a reference letter. A well-crafted reference letter can play a significant role in achieving your goal, be it obtaining a visa, seeking an educational opportunity, or securing a business deal overseas.

Writing this kind of letter might seem daunting at first. However, with some guidance and understanding of what’s expected, you’d be surprised how straightforward it can actually be. This article will guide you step by step on how to create an effective reference letter that leaves the right impression.

Remember, your words carry weight and could potentially influence decisions made at the embassy. Therefore, being accurate and sincere in your writing is crucial. Let’s dive into the key points that’ll help you pen down an impactful reference letter to any embassy around the globe.

Understanding the Purpose of a Reference Letter

Getting your head around the purpose of a reference letter is crucial. It’s not merely a document, it stands as an authoritative endorsement to vouch for someone’s character or skills.

Primarily , you’ll find that a reference letter serves as validation – it implies trust, credibility, and proof about an individual’s qualifications or character traits. This can often be from someone who has worked closely with them like a teacher, employer or even a personal acquaintance.

Sometimes you might wonder why embassies request such letters? Well, the answer is quite simple – they need assurance about what kind of person they’re letting into their country. When you write this type of letter to an embassy, you’re essentially validating on behalf of the person in question .

Another key point is that your words carry weight! The embassy will largely base its decision on what you’ve written in your letter. So remember that being honest and articulate are paramount when writing these endorsements.

Here are some quick points to keep in mind:

  • A reference letter verifies an individual’s character and capabilities
  • Embassies use these letters as part of their visa application process
  • Your honest opinion can significantly influence the outcome
  • You should be able to vouch for the person’s trustworthiness

So there it is – understanding why we write reference letters and how vital they can be shouldn’t feel too daunting anymore!

Why an Embassy Might Request a Reference Letter

Embassies often request reference letters as part of the visa application process. Why, you may ask? Let’s delve deeper.

For starters, these letters can provide crucial insight into your character and intentions. They’re not just looking at what you say about yourself – they’re interested in what others have to say too.

You’ve probably heard the saying, “actions speak louder than words.” Well, in this context, it’s more like “other people’s words about your actions speak volumes.” So if you have someone who can vouch for your good character or validate your reasons for traveling, that could be a big plus.

Another reason? It helps them assess the authenticity of your claims. There are unfortunately people out there who misuse visas or attempt fraud. A reference letter from a credible source adds another layer of verification and can help embassies weed out false applications.

Lastly, it gives them a snapshot of your financial stability or sponsorship details. If you’re being sponsored by someone else for your travel or stay abroad (like a family member), then that person’s reference letter will usually include information about his/her capacity to finance you during your stay.

Let’s summarize:

  • Embassies use reference letters to gather more information on:
  • Your character
  • The authenticity of your claims
  • Your financial status/sponsorship specifics

So now that you know why embassies might request a reference letter, let’s move on to how you should go about writing one.

Remember , no matter how well-written the letter is, it won’t hold much weight if it doesn’t come from a trustworthy source – so choose wisely!

Who’s Best Suited to Write Your Reference Letter?

Choosing the right person to pen your reference letter for the embassy can make a world of difference. It’s crucial to select someone who knows you well and can provide detailed insights into your character, professionalism, or academic prowess.

Employers often stand out as ideal candidates. They’re familiar with your work ethics, punctuality, and dedication – all of which could play a pivotal role in persuading the embassy officials. However, don’t just pick any manager; it’s better if they have directly supervised you or worked closely with you on various projects.

Consider teachers or professors if you’re a student planning to study abroad. They should be able to elaborate on your academic abilities and commitment towards studies. Importantly, they’ve likely written similar letters before so they’ll know what information is necessary and how best to present it.

Individuals who have watched you contribute meaningfully in volunteer roles or community services are also great choices. These references can underline your willingness to engage positively with others and highlight your contribution towards society – factors that reflect favorably in front of embassy officials.

Now, let’s talk about personal contacts like friends and family members. While their love for you is unquestionable, they might not be the most suitable choice here unless they hold significant positions professionally or socially that would lend credence to their words.

Remember – credibility is key! The person writing should not only know you well but also hold some weightage in society. This way their words carry more influence when being read by an official at the embassy.

Last but definitely not least: Don’t forget about former visa sponsors , especially those who successfully sponsored visas previously! Their endorsement carries considerable weight since it shows consistency in behavior from past visa applications.

So there you go – employers, educators, community leaders, credible personal contacts, and previous visa sponsors are all excellent options when choosing who should write your reference letter for the embassy application process!

Essential Elements to Include in Your Reference Letter

Crafting a reference letter for an embassy requires precision, careful wording, and attention to detail. It’s not just about singing praises for the individual you’re vouching for; it’s about providing solid backing that paints a clear picture of their character, abilities, and why they deserve the visa.

One key component is the introduction . You’ll need to introduce yourself formally, stating your name, position or title, and relationship with the person you are referring. Remember to keep this section brief yet informative.

Next up: the body of the letter . This part should contain detailed information on why you believe the person deserves the visa. Are they trustworthy? Responsible? Have they demonstrated good moral character? Be sure to include examples or instances where these qualities have been shown.

The third essential element is a clear statement of recommendation . Here’s where you express your full confidence in the person you’re recommending. Reiterate your belief in their qualifications and their potential positive contribution to the country they wish to visit.

Also crucial is your contact information at the end of your letter – after all, if there are any further queries or clarifications needed from embassy officials regarding your endorsement, they must be able to reach out easily!

Ensure that these components are present:

  • Formal introduction
  • Detailed recommendation
  • Clear statement of endorsement
  • Contact Information

Keep in mind that honesty is paramount when writing this type of letter – it’s important not just for ethical reasons but also because false claims could lead to legal consequences.

Finally, always double-check your work before sending it off – spelling errors or typos can leave a poor impression and may undermine its credibility!

Crafting the Opening of Your Embassy Reference Letter

Your reference letter to the embassy can either make or break your visa application. It’s why you need to craft it thoughtfully, beginning with an impactful opening.

The first line is where you’ll grab attention. Make it count by starting off with a strong statement about the person you’re recommending. For example, “John Doe’s exceptional professional skills and personal attributes make him a perfect candidate for the US work visa.” This sentence not only introduces John but also sets the tone for what’s coming next.

Next up, in your opening paragraph, be sure to establish who you are and how you are acquainted with the applicant. Remember, credibility is key here so don’t shy away from stating your qualifications or position if relevant. Something like this would work: “As his manager at XYZ Corporation for three years…”

Details matter! Don’t forget to mention specifically why you’re writing this letter of recommendation in your opening section itself. The goal is to leave no room for ambiguity right from the start.

Finally, remember that this is a formal letter addressed to an embassy official so maintain a respectful tone throughout – even from your very first words.

Let’s recap those steps:

  • Start with a compelling statement about the person
  • Establish who you are and how well connected you are with the applicant
  • Clearly state why you’re writing this letter
  • Maintain a formal yet friendly tone

With these tips on hand, crafting an effective opening for your embassy reference letter doesn’t have to be daunting anymore!

How to Detail Your Relationship with the Applicant

When penning a reference letter for an embassy, it’s crucial to clearly outline your relationship with the applicant. This isn’t just about stating how you know each other; it goes deeper than that. You should demonstrate your understanding of their character and capabilities.

Firstly, state how long and in what capacity you’ve known the applicant . Maybe you’re a colleague or perhaps a mentor? It doesn’t matter if your connection is professional or personal, as long as it’s honest and relevant.

Do not forget to mention any shared experiences that highlight key aspects of their personality or abilities. For instance, if you’ve worked on projects together, describe how they demonstrated teamwork or leadership skills. If your connection is more personal, share anecdotes that reveal their values or commitment.

Your knowledge of the applicant should be detailed but concise:

  • How long have you known each other?
  • What is your relationship (colleague, friend, etc.)?
  • Have there been significant shared experiences?

Next up: talk about why they are seeking this visa – whether it’s for educational purposes, employment opportunities or family reasons. You might not be directly involved in this aspect of their life but your insights can still support their application.

Remember: it’s all about providing context . The embassy wants to understand who this person is beyond the facts and figures on an application form. By illustrating your relationship with them through specific examples and stories, you’ll provide invaluable insight into their character and intentions – thus helping strengthen their case.

Showcase sincerity in every word you write because trustworthiness will build credibility in your reference letter. And always keep things factual – exaggerations won’t help anyone!

With these tips at hand, detailing your relationship with an applicant can become effortless yet effective!

Including Important Details about the Applicant

Knowing what to include about the applicant in your reference letter for the embassy can make a significant difference. It’s essential you convey straightforward and relevant information that helps support their visa application.

Start by noting down their full name , as it appears on their passport, and any other legal documents. This is critical as consistency is key in official matters.

Highlighting the applicant’s positive attributes is an essential part of your letter. You should:

  • Mention their strong moral character
  • Discuss their credibility
  • Talk about their reliability

Remember to provide specific examples where possible, this lends more weight to your claims.

Also, include details about the applicant’s current employment or academic status if applicable:

And don’t forget, you’re aiming to convince the embassy that they’ll return home after their visit. So, mention anything that indicates strong ties to their home country such as family commitments or property ownership.

The relationship between you and the applicant also must be highlighted – are they a colleague? A close friend? How long have you known them?

Lastly, but importantly, verify if there are any special circumstances surrounding the applicant’s travel plans. Is it for medical treatment? An international conference perhaps? Be sure to lay out these points clearly.

In essence, it’s crucial that you paint an accurate and compelling picture of who they are – this could greatly influence whether or not they receive their visa.

The Significance of Ending Your Letter Positively

Wrapping up your reference letter to the embassy on a positive note is paramount. It’s not just about politeness or following a formal letter format. It holds significant weight in terms of how your letter—and by extension, the person you’re vouching for—will be perceived.

For starters, a positive ending sets the tone for how the reader should interpret everything that came before it. You’ve likely included a good amount of detail about the individual’s qualifications and character traits throughout your letter. However, if you end on a dull or negative note, it could leave doubts in the mind of the reader about whether you truly believe what you’ve written.

Secondly, remember that you’re writing this reference with an aim—to convince the embassy officer that this person deserves whatever they are applying for. If you don’t seem convinced yourself at all points in your letter, especially towards its conclusion, why would they be?

Finally, understand that your closing remarks act as a final impression of both yours and the person you’re recommending. A confident and optimistic sign-off can leave a lasting image of reliability and trustworthiness.

So how do we achieve this? Here are some tips:

  • Always summarize their qualities briefly.
  • Express confidence in their abilities.
  • Offer to provide further assistance if needed.

Remember these key points while crafting your final lines!

What Not to Include in an Embassy Reference Letter

Drafting a reference letter for the embassy? Be careful! There are certain pitfalls you need to avoid. Let’s delve into what you shouldn’t include when writing this type of important document.

First off, avoid personal bias . It’s essential that your letter remains objective and factual. An overly positive or negative tone can undermine the credibility of your words. Stick to the facts; they’ll speak louder than any embellishments.

Next up, steer clear of irrelevant information . Remember, brevity is key here so ensure every line contributes valuable insights about the person you’re referring. Personal anecdotes or extraneous details about their hobbies won’t cut it in this professional setting.

Then there’s confidential information , which should never find its way into your letter. Disclosing sensitive data like financial status or medical history can be seen as a breach of trust and privacy – not something that will reflect well on either party.

Here’s a quick rundown:

  • Avoid personal bias
  • Exclude irrelevant information
  • Don’t disclose confidential info

Don’t forget: while you want to portray the individual in question positively, it’s crucial not to make exaggerated claims about their character or achievements. The embassy officials are looking for honesty and authenticity, not hyperbole!

Finally, one more thing – don’t fall into the trap of using jargon or overly complex language just because it sounds impressive; plain English works best! Keep sentences short and easy-to-understand – no one appreciates having to decipher complicated phrases!

As a final note: remember that while it’s important what you include in your reference letter for the embassy, knowing what NOT to include is equally vital! Stay factual and neutral, keep it relevant, respect confidentiality rules – these simple guidelines will help ensure your letter hits all the right notes without any sour ones.

Wrapping Up: The Final Thoughts on Writing an Effective Embassy Reference Letter

We’ve journeyed through the ins and outs of crafting an effective embassy reference letter together, and now you’re ready to take on this task with confidence. Let’s wrap things up with some final thoughts.

Firstly, remember that your goal is to provide a clear, concise snapshot of the individual for whom you’re writing the letter. You’ve got to highlight their character traits, achievements or experiences that make them a fitting candidate.

Secondly, don’t forget about relevance. Ensure every detail you include in your letter directly supports your case. Irrelevant information could dilute the impact of your message.

Thirdly, keep it professional yet personal. While maintaining a formal tone is key in such letters, infusing some personal insights can give it that extra boost of authenticity.

Finally, proofread! Nothing undermines credibility like sloppy errors do. Check and double-check for grammar mistakes and typos before sending off your masterpiece.

Here are some quick reminders:

  • Keep it focused: Only relevant details needed.
  • Maintain balance: Formality doesn’t mean robotic.
  • Proofread: Banish those pesky typos!

Remember these tips as you write your embassy reference letter; they’ll ensure that you produce an impactful document worthy of respect from its reader at the embassy. Good luck!

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How To Write A Letter To Consulate For Visitor Visa

Letter to Consulate for Visitor Visa

The U.S. Visa sponsorship letter is formally known as the letter of invitation. Writing a letter of invitation is challenging for both the host and the guest. Many of them thinking on how to write a letter to consulate for visitor visa.

If it’s your first time too writing a visa invitation letter, you may also want to understand what information authorities are looking out for.

When writing a letter to the US government there is definitely lots of pressure on what to include and how to avoid mistakes.

This guide will help you to write a visa application letter. This article will help if you are applying for a visitor visa i.e. B-1 or B-2 visa.

Your visitor visa process starts with completing Form DS 160 and then submitting supporting documents and these supporting documents can also contain a letter of invitation.

Table of Contents

What Is An Invitation Letter?

What is an Invitation Letter

An invitation letter or letter of invitation is nothing but a formal letter that a U.S. Legal Resident or U.S Citizen writes to invite their foreign relatives or friends to visit the USA.

  • It is a signed letter by a family member or friend with whom you will stay during your trip to the U.S.
  • The letter includes the visitor’s date for the scheduled visit and the visitor’s address
  • When applying for a visa at the U.S. Consulate this letter can be attached to the visa application
  • If someone is sponsoring the trip, they can provide additional documents and send a visa sponsorship letter with the host’s signature

NOTE: An invitation by a host in the USA does not guarantee visa issuance. The US consulate looks at several factors for approval.

Who Needs A Visa Invitation Letter?

Who needs a Letter of Invitation

A person who wishes to visit their family or friends in the United States and has to apply for a tourist visa or a business visa i.e. B-1, B-2 Visa, needs a visa invitation letter.

The person inviting must be able to prove their citizenship or legal status and must also have and be able to prove a relationship with you.

This applied whether that be a relative or a friend or a representative from a relevant institution.

What Information Must Be Added To The Visa Invitation Letter?

The Visa invitation letter or letter of invitation must have:

  • All the details of the Host living in the United States and
  • All the details of the applicant living in the foreign country

Things To Remember When Writing A Visa Sponsorship Letter

  • Write the letter in English Only (letters in other languages are not accepted)
  • Type the letter (it should not be handwritten)
  • State if you are US Citizenship or Legal Resident
  • Write the purpose of the applicant’s visit
  • Include the duration of the applicant’s stay
  • Write your Contact details along with your Full address, Full Name, Phone Number, Email Address
  • Provide documentation supporting your residency status
  • Provide documentation supporting your relationship with the applicant
  • Make sure to double-check all the details mentioned
  • The host’s signature is needed on the letter, sign the letter at the end
  • Make someone Proof-Read your letter to eliminate any chance of errors or mistakes

Requirements For The Letter Of Invitation To Be Valid

In order for the letter of invitation to be valid, the host must fulfill the following requirements:

  • The host must be a US citizen or lawful permanent resident
  • The address stated must be a registered place: A Home, A Flat
  • Must have enough room for the applicant
  • Must be your relative, your friend, your boyfriend, or your girlfriend

What Is A US Visa Sponsorship Letter?

A US visa sponsorship letter, also known as an Affidavit of Support, is a document that is required for certain types of visa applications.

It is a legal commitment by a sponsor to financially support the visa applicant during their stay in the United States.

The applicant must meet the visa requirements and must go through the visa interview to be able to be granted a visa

The purpose of the letter is to assure the US government that the applicant will not become a public charge and will have adequate financial support.

The sponsorship letter is typically required for family-based immigration visas, such as the immigrant visa for immediate relatives (spouse, parents, and children of US citizens) and the K-1 fiancé visa . It may also be required for certain employment-based visas.

The letter is usually submitted by a US citizen or permanent resident who is willing to take financial responsibility for the applicant. The sponsor must meet certain income requirements to demonstrate their ability to financially support the applicant.

The letter includes information about the sponsor’s income, employment, and assets, as well as the relationship between the sponsor and the applicant.

In addition to the letter, supporting documents such as tax returns, bank statements, and employment verification may be required to provide evidence of the sponsor’s financial capability.

It’s important to note that the sponsorship letter is a legal commitment, and the sponsor may be held financially responsible for the applicant if they receive public assistance during their stay in the United States.

If you are considering providing a sponsorship letter, it is advisable to consult with an immigration attorney or review the specific requirements and guidelines provided by the U.S. Citizenship and Immigration Services (USCIS) or the U.S. Department of State.

How To Write A Letter Of Invitation For A U.S. Visa?

How to write Letter of Invitation

Writing a sample invitation letter for a U.S. visitor visa involves several key elements. Here’s a step-by-step guide on how to write one:

  • Your (Host’s) full name,
  • city, state, and ZIP code,
  • email address, and
  • your (Host’s) phone number.
  • Place this information at the top of the letter, aligned to the left.
  • Include the date : Below your information, add the date when you are writing the letter.
  • Write the full name of the Officer,
  • followed by the name of the U.S. Embassy or Consulate,
  • complete address (including city, state, and ZIP code).
  • Write a subject line : In the subject line, mention that it is an invitation letter for [Visitor’s Name] – U.S. Visitor Visa Application.
  • Salutation : Use a formal salutation, such as “Dear [Consular Officer’s Name],”
  • For example, you can mention your name,
  • Occupation, and
  • Your (Host’s )status in the United States.
  • Clearly state that you are inviting the visitor to the U.S. for a specific purpose.
  • Provide visitor’s details : Include the visitor’s full name, nationality, and the intended dates of their visit to the United States.
  • Explain the purpose of the visit : Describe the purpose of the visitor’s trip, whether it’s for tourism, attending an event, family reunion, etc. Be specific about the activities and places the visitor plans to engage in during their stay.
  • Financial responsibilities : State that you will take full financial responsibility for the visitor’s trip, including accommodation, transportation, and other necessary expenses. You should be able to demonstrate that you have the financial means for these expenses. Assure the Consular Officer that the visitor will not rely on public funds or any U.S. government assistance during their stay.
  • Strong ties to home country : Highlight the visitor’s significant ties to their home country, such as job, property, family, or other commitments, which demonstrate their intention to return after their visit to the U.S.
  • Assurances and compliance : Express your commitment to ensuring that the visitor adheres to U.S. immigration laws and regulations. Offer a guarantee that the visitor will depart from the United States before their authorized stay expires.
  • Enclose supporting documents : Mention the supporting documents you are including with the letter, such as copies of passports, your U.S. visa or resident permit, a detailed itinerary, proof of financial capability, and any other relevant documents that strengthen your invitation.
  • Provide your contact information, including your phone number and email address, so they can reach you if needed.
  • Sign-off (Host’s Signature) : Use a formal closing, such as “Sincerely,” or “Best regards,” followed by your full name.

Remember to keep the letter concise, clear, and truthful. Tailor it to your specific circumstances and make sure to double-check for any errors or missing information. Don’t forget to include your contact details.

Samples of Invitation letters

Here is a sample invitation letter for U.S. visas you can use when you have Visiting Relatives or Visiting Friends

  • One addressed to the Consular Officer
  • One addressed to the Applicant

Visa Sponsorship Letter Sample to the Consular Officer

Here’s an example of an invitation letter for a US visitor visa:

[Your Name]

[Your Address]

[City, State, ZIP Code]

[Email Address]

[Phone Number] [Date]

[Consular Officer’s Name]

[US Embassy/Consulate]

United States Consulate General [Address of the consulate]

Subject: Invitation Letter for [Visitor’s Name] – US Visitor Visa Application

Dear Honorable [Consular Officer’s Name],

I am writing to invite my [relationship], [Visitor’s Name], to visit me in the United States. [Visitor’s Name] is a citizen of [Visitor’s Country] and intends to travel to the US for [purpose of the visit], Specific Dates from [arrival date] to [departure date].

I am a [Your Profession] residing in the United States, I am a United States citizen (or lawful permanent resident alien) and I hold a valid [visa/status]. I have been living in the US for [duration of stay], and I am inviting [Visitor’s Name] to visit me during [his/her] time off. [Visitor’s Name] and I have known each other for [duration of the relationship], and we are looking forward to spending quality time together and exploring the United States.

During [Visitor’s Name]’s visit, I will take full financial responsibility for [his/her] accommodations, including [lodging arrangements], transportation, and other personal expenses. [Visitor’s Name] will not be a burden on the US healthcare system, as I have made arrangements for [him/her] to have adequate travel insurance that covers [his/her] medical expenses.

The purpose of [Visitor’s Name]’s visit is solely for tourism and to strengthen our personal relationship. [Visitor’s Name] will return to [Visitor’s Applicant’s Home Country] after the visit (Before the Visa Expires) and has significant ties to [his/her] home country, including [mention ties, such as job, property, family, etc.]. Furthermore, I will ensure [Visitor’s Name] adheres to the US immigration laws and regulations and will guarantee [his/her] timely departure from the United States.

Enclosed with this letter are the following supporting documents:

The host is not obliged to send other documents alongside but it would be thoughtful if the host sends any of the documents with the letter of Invitation

  • A copy of my passport and US visa
  • A copy of my [current proof of residence/status]
  • A copy of [Visitor’s Name]’s passport
  • An itinerary outlining the planned activities during [Visitor’s Name]’s visit
  • A letter from my employer stating my job position, salary, and approval for taking time off during [Visitor’s Name]’s visit
  • Proof of my financial capability to support [Visitor’s Name]’s visit, such as bank statements, pay stubs, and tax returns

I kindly request you to consider [Visitor’s Name]’s application for a US visitor visa favorably. I assure you that [he/she] will adhere to the US immigration laws and return to [Visitor’s Country] at the end of [his/her] visit.

Should you require any further information or supporting documents, please do not hesitate to contact me at [phone number] or [email address]. Thank you for your time and attention to this matter.

I genuinely thank you for your kind consideration of our request

I respectfully request you grant[visitor’s Name]’s their visitor visas

Remember, this is just a sample invitation letter, and you should personalize it according to your specific situation. It’s essential to provide accurate and truthful information to support the visa application. Good luck!

Sample of letter of invitation addressed to the guest

[Your Name] [Your Full Address] [City, State, ZIP Code] [Email Address] [Phone Number]

[Guest’s Full Name] [Guest’s Address] [City, State, ZIP Code]

Dear [Guest’s Name],

I hope this letter finds you in good health and high spirits. I am writing to extend a warm invitation for you to visit me in the United States. It would be a pleasure to have you as my guest and spend time together.

I understand that you are considering a visit to the United States for [purpose of the visit] from [arrival date] to [departure date]. During your stay, I would be delighted to host you and ensure your comfort and enjoyment.

I assure you that I will take full responsibility for your accommodations, including arranging suitable lodging arrangements, Including the round trip airfare food, housing, medical insurance, all your other personal expenses, and providing necessary assistance throughout your visit. I will also make sure you have access to transportation and support for any planned activities or sightseeing.

The purpose of your visit is solely for [purpose of the visit], and I believe it will be a great opportunity for us to strengthen our relationship and create wonderful memories together. I am confident that your visit to the United States will be an enriching experience for both of us.

Please note that you will be responsible for your travel expenses, including airfare, travel insurance, and personal expenses during your stay. Additionally, I kindly request you to ensure that you have the necessary travel documents, including a valid passport and any required visas.

I would be happy to provide any assistance or information you may need regarding the visa application process or your travel plans. Please feel free to reach out to me if you have any questions or require further clarification.

I genuinely hope that you will accept my invitation and join me in the United States. I am eagerly looking forward to welcoming you and creating memorable moments together.

Thank you for considering my invitation, and I hope to hear from you soon. Please let me know if there is any additional information or documentation that would assist you in arranging your visit.

I am sending all the required documents in support of getting the necessary tourist visa

Warmest regards,

Documents To Be Sent To The Guest Applicant

The following documents can be sent to your family member or friend alongside the letter of Invitation to be printed and attached to their B-2 visa application

  • A copy of your valid Passport, I.D, or Green Card
  • Bank Statements as Proof of sufficient funds available to You (if funded by the Host in the U.S.)
  • Declaration of financial support or USCIS form I-134
  • Proof of Home/Flat ownership or Rental Contract
  • Flight Itinerary for the U.S. Visa Application

Who Can Write A Visa Sponsorship Letter?

Who Can Write A Visa Sponsorship Letter

A visa sponsorship letter, also known as an Affidavit of Support, can be written by a sponsor who meets the eligibility requirements set by the U.S. government.

The sponsor must be a U.S. citizen or a lawful permanent resident (green card holder) and must be willing to financially support the applicant during their stay in the United States.

Here are the eligible sponsors who can write a visa sponsorship letter:

  • U.S. Citizens : A U.S. citizen who is at least 18 years old can act as a sponsor. This can include the applicant’s family members, such as parents, a spouse, siblings, adult children, or other close relatives.
  • Lawful Permanent Residents : Also known as green card holders, can act as a sponsor. They must have a valid green card and meet the income requirements to demonstrate their ability to financially support the applicant.

It’s important to note that the sponsor must have a qualifying relationship with the applicant. The specific requirements may vary depending on the type of visa being sponsored (family-based, employment-based, etc.).

Additionally, the sponsor must meet certain income guidelines to demonstrate their financial capability. The income requirement is determined based on the sponsor’s household size and is usually set at 125% of the U.S. federal poverty guidelines.

Common Sponsorship Letter Mistakes

When writing a sponsorship letter for a visa application, it’s essential to avoid common mistakes that can negatively impact the application process. Here are some common mistakes to avoid:

  • Incomplete or Inaccurate Information : Ensure that all the required information is included in the sponsorship letter and that it is accurate. Mistakes or missing details can lead to confusion or suspicion.
  • Lack of Supporting Documentation : The sponsorship letter should be accompanied by relevant supporting documents, such as financial statements, tax returns, or employment verification. Failing to provide these documents can weaken the credibility of the sponsorship.
  • Insufficient Financial Proof : One of the main purposes of a sponsorship letter is to demonstrate the sponsor’s financial capability to support the visa applicant. Make sure the financial documents provided are clear, and up-to-date, and show sufficient funds to cover the expenses.
  • Inadequate Explanation of Relationship : Clearly explain the relationship between the sponsor and the applicant. Failing to provide enough details about the connection may raise questions about the authenticity or genuineness of the sponsorship.
  • Lack of Ties to Home Country : It’s important to emphasize the visa applicant’s strong ties to their home country to assure the immigration authorities that they have no intention of overstaying or immigrating. Include details about the applicant’s job, property ownership, family connections, or other commitments.
  • Inconsistent or Unconvincing Language : Use a professional and persuasive tone in the sponsorship letter. Be consistent in presenting the information and make a clear case for why the applicant should be granted the visa.
  • Overpromising or Guaranteeing Employment : Avoid making promises or guarantees of employment in the letter, especially if the intent is for a visitor visa. Such statements may raise suspicions of potential unauthorized work or immigration violations.
  • Misspelled Names or Incorrect Information : Ensure all names, passport numbers, and other relevant information is accurate. Mistakes in these details can cause delays or complications during the application process.
  • Lack of Personalization : Each sponsorship letter should be tailored to the specific circumstances of the sponsor and the applicant. Avoid using generic or template-like language that does not reflect the unique situation.
  • Inadequate Proof of Sponsor’s Status : If the sponsor is a US citizen or a permanent resident, provide clear evidence of their status, such as a copy of the passport, green card, or naturalization certificate.

Remember, it’s crucial to review and proofread the sponsorship letter carefully to ensure it is well-crafted, accurate and addresses all necessary aspects to support the visa application.

Why Do I Need To Provide A US Visa Letter Of Invitation?

Why to Provide a US Visa Letter

The visa applicant needs to submit a letter of invitation for a B2 visa application (US Tourist Visa). Providing a US visa letter of invitation is not a mandatory requirement by the US government for all visa applications. However, it can be a valuable supporting document that helps establish the purpose of your visit, your ties to the inviter, and your overall credibility as an applicant. Here are some reasons why providing a US visa letter of invitation can be beneficial:

  • Clarifying the Purpose of Visit : The letter of invitation allows you to clearly explain the purpose of your visit to the United States. Whether it’s for tourism, business meetings, attending a conference, or visiting family or friends, the invitation letter helps provide a concrete reason for your trip.
  • Demonstrating Strong Ties : The invitation letter helps demonstrate your ties to the inviter and your home country. It shows that you have a genuine relationship with the person or organization inviting you and that you have significant reasons to return to your home country after your visit.
  • Supporting Evidence for Visa Officer : Visa officers reviewing your application may appreciate having additional information to assess your intentions and eligibility. The invitation letter serves as evidence that you have a trusted contact in the United States who is willing to host and support you during your stay.
  • Enhancing Credibility : A well-drafted invitation letter, along with supporting documents, can enhance your credibility as an applicant. It shows that you have planned and organized your visit, and have reliable support from the inviter.
  • Providing Contact Information : The invitation letter typically includes the inviter’s contact information, which allows visa officers to verify the authenticity of the invitation if needed.
  • Strengthening the Case : If your visa application raises any doubts or questions, the invitation letter can help address them. It provides additional context and clarifications that may alleviate concerns regarding your purpose of visit or potential intentions to overstay.

It’s important to note that while a letter of invitation can be helpful, it does not guarantee visa approval. The visa officer will consider various factors during the application review process, including your overall eligibility, financial capability, and adherence to US immigration laws. Visa interview questions and how the questions are answered during the interview also make an impact on the decision.

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HR Letter to Embassy: Samples & Guide

Table of Contents

Our HR letter to embassy samples will help you create a professional visa application for your employee! A well-written letter of recommendation from an HR specialist can assist an employee in applying for a visa. Such letters’ value doesn’t always have to relate solely to the formal working relationship between employer and employee. A simple character reference can also boost your candidate’s chances. Browse our instructions and sample HR letters to embassy to save time writing your own.

Why Is an HR Letter Required to Embassy?

An HR letter to the embassy is an important document required when filing a visa application. It provides evidence of the relationship between the employer and employee and the type of job they have been employed in. The letter also verifies that the applicant has a valid working permit or visa to stay in the destination country for a particular duration. This letter is normally addressed to the relevant embassy and should provide detailed facts about the employer and employee.

What Should Be Included in an HR Letter to Embassy?

When writing an HR letter to the embassy, you must include all relevant information about the employee and their role in your organization. This will help embassy staff to make an informed decision on the visa application. Your letter should include details such as:

  • The employee’s full name and job title
  • Start date of their employment
  • The duration of their work permit or visa
  • What type of role they are employed in
  • The benefits associated with the position
  • Any additional details about the nature of their job.

In addition, it is also important to mention any specific skills or qualifications that make them suitable for the role. This will help to demonstrate why they are a good fit for your organization and should be granted a valid visa.

man writing on paper

What Is the Format of an HR Letter to the Embassy?

Certain conventions should be followed when writing an HR letter to the embassy. The most important rule is that all information must be accurate and verifiable. Regarding the format of your letter, it’s best to use business-style formatting with a clear font and margins. Additionally, you should include your contact details at the bottom of the page in case the embassy staff requires any further information. 

HR Letter to Embassy Templates

Dear (Name of Embassy Representative),  I am writing to confirm that (name of employee) has been employed by our organization since (start date). Throughout this time, they have worked as (job title) and had a valid work permit or visa (time frame). (Name of employee) has been a great asset to our organization and has significantly contributed to its role. They have demonstrated excellent (skills/qualities) that are essential for the position, and they have always been reliable and hardworking.  At this time, we would like to extend our support for (name of employee) to receive a valid visa from your embassy. We believe they have the skills and qualifications to excel in their role, making them a great fit for our organization.  If you require any additional information or evidence regarding (name of employee), please do not hesitate to get in touch.  Yours sincerely,  (Name)  (Position)  (Company)  (Contact details)

Dear (Name of Embassy Representative), I am writing to confirm the employment of (name of employee) with our organization since (start date). As part of their role, they have been granted a work permit or visa valid for a period of (time frame).  (Name of employee) has been a fantastic contribution to our organization and helped us achieve our goals. They possess diverse skills, including (list relevant), making them well-suited for their position.  As such, we would like to extend our full support for (name of employee) to receive a valid visa from your embassy. We believe they have the qualifications and experience necessary to excel in their role, making them an excellent fit for our organization.  If you require any additional information or evidence regarding (name of employee), please do not hesitate to get in touch.  Yours sincerely,  (Name)  (Position) (Company)  (Contact details)

A well-crafted HR letter to the embassy is essential to any visa application. The HR letter to embassy samples above should help you write a professional letter that gives your employee the best chance of success . It’s crucial to offer accurate and reliable information and any supporting documentation showing they are invaluable to your organization.

HR Letter to Embassy: Samples & Guide

Abir Ghenaiet

Abir is a data analyst and researcher. Among her interests are artificial intelligence, machine learning, and natural language processing. As a humanitarian and educator, she actively supports women in tech and promotes diversity.

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Migrant resources, quick tips on how to write a sponsorship letter for a us visa [with samples].

Quick Tips on How to Write a Sponsorship Letter for a US Visa [with Samples]

Plus, common sponsorship letter mistakes to avoid

Let’s face it, writing doesn’t get any easier when it’s an official letter to the US government. It’s a lot of pressure.

That’s why we’ve come up with these tips and tricks to make sure your sponsorship letter ticks all the necessary boxes.

Read on to find out everything you need to include in your sponsorship letter and how to avoid common mistakes. Plus, we’ve also added two sample sponsorship letters to inspire you!

What is a US visa sponsorship letter?

Although it is not a requirement, a US visitor visa (B-1/B-2) often includes a visa sponsorship letter to strengthen the nonimmigrant visa application. The US visa sponsorship letter is formally known as the letter of invitation.

Not including a sponsorship letter may not be grounds to reject a visa, but we strongly recommend including one.

Who can write a visa sponsorship letter?

Any US citizen or legal permanent resident can write a letter of invitation. The person must be able to prove their citizenship or legal status and also have some kind of relationship to you, whether that be friend, relative, or representative from a relevant institution. If a family member writes the letter, they will also be asked to prove their relationship to you.

By writing a visa sponsorship letter, the author shows their trust in you and also assumes some legal and financial responsibilities.

The do’s and don’t of writing a visa sponsorship letter

  • DO write the letter in English. Other languages will not be accepted.
  • DO state whether you are a US citizen or legal resident.
  • DO state your relationship to the applicant.
  • DO write the reason for the applicant’s visit, including the duration of their stay.
  • DO have someone proofread your letter to make sure there are no errors.
  • DON’T forget to include your contact details including full name, address, phone number, and email address.
  • DON’T forget to include documentation regarding your residency status and/or your relationship to the applicant.
  • DON’T submit a handwritten letter. It should be typed.
  • DON’T forget to sign the letter at the end.
  • DON’T forget to double check all the information is accurate including names and contact details.

application letter to the embassy

Common sponsorship letter mistakes

The biggest mistake people make when writing a visa sponsorship letter or letter of invitation is forgetting to include all of the relevant information.

The second biggest mistake is including inaccurate or incomplete information. For example, writing someone’s nickname rather than their official legal name.

The easiest way to avoid these mistakes is to proofread the letter yourself but also have someone else take another look at it too. Share your letter with the applicant so they can verify all the information about them is correct, including their full name and contact details.

Another common mistake is writing the letter in the applicant’s native language. However, don’t forget the letter needs to be in English. If the applicant does not speak English, it’s a good idea to give them an overview of the contents beforehand in case they are asked about it in their interview.

Finally, don’t try to make the letter overly formal. Although the letter is going to the US government, its primary function is to provide general information and assurance that you are willing to take responsibility for the applicant during their trip to the US. Just focus on keeping your sentences short and to the point. Resist the urge to over-explain or go into unnecessary detail.

application letter to the embassy

Sample sponsorship letters for visa

Need some inspiration. Check out our sample invite letters for US visas–one addressed to the consular officer and one to the applicant.

Visa sponsorship letter sample to the consular

United States Consulate General

[Address of the Consulate]

Dear Honorable Consul,

[Visitor’s Name] – PASSPORT NO XXXXXXXX – Born on [Visitor’s Date of Birth]

My name is [Host’s full name], residing at [Host’s address] and I am a [United States citizen/legal permanent resident], as proven by the attached documentation.

I am writing on behalf of [Applicant’s full name] who resides at [Applicant’s address] requesting that you issue him/her a tourist (B-2) visa. [Applicant’s name] is my [Describe relationship; i.e. father, sister, friend] and I would like for him/her to visit me in the United States.

[Applicant’s name] intends to visit me from [Date of entry] to [Date of exit]. During his/her stay in the United States, he/she will stay with me at my home at the address stated above. I will be responsible for [Applicant’s name] during his/her stay in the United States, after which he/she will return to [Applicant’s hometown, country].

[Applicant’s name] will be presenting this letter to you during his/her interview, together with evidence to establish his/her close ties with [Applicant’s home country], assuring you that he/she will return after the expiration of his/her stay in the United States.

Your time and consideration for this request is greatly appreciated.

Kind regards,

[Host’s name]

[Host’s address]

[Host’s phone number]

[Host’s email address]

[Host’s signature]

Visa sponsorship letter sample to the applicant

[Host’s full name]

[Full address]

[Applicant’s full name]

[Applicant’s address]

Dear [Applicant],

I happily invite you to visit me in [City], USA. This will be a great opportunity for you to see the United States and experience both the culture and lifestyle firsthand. We have several trips planned to visit famous tourist attractions such as [name of tourist place to visit near you].

I will be taking care of you during your entire trip to the US, including expenses such as food, housing, medical costs and all your other personal expenses.

Attached, I am also including all the required documentation for getting the necessary tourist visa from the US Consulate in [Location of US Consulate]

[Host ‘s full name]

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Cover letter for an embassy job(5 samples)

application letter to the embassy

As a BetterHelp affiliate, we may receive compensation from BetterHelp if you purchase products or services through the links provided.

The Optimistminds editorial team is made up of psychologists, psychiatrists and mental health professionals. Each article is written by a team member with exposure to and experience in the subject matter.  The article then gets reviewed by a more senior editorial member. This is someone with extensive knowledge of the subject matter and highly cited published material.

This article will list samples of “cover letters for Embassy jobs.”

Samples of cover letters for an Embassy job

When applying for a position at the Embassy, your cover letter is an opportunity for you to tell your story, without being stuck in the formatting constraints of the resume. The best format for writing a cover letter is as follows:

  • Address the employer with a formal salutation. For example, “Dear/Hello (name of the recipient).” If you do not know the recipient’s name, you can refer to them as the hiring manager.
  • The next step is to state the position you are applying for and how you found the opening. 
  • Make a brief statement about why you’re interested in the position. Write a paragraph about why you are the perfect candidate for the job.
  • State your skills and work experience. Ensure your skills and experiences are similar to the job position. When highlighting skills, provide the accomplishment you have achieved. 
  • Conclude your letter with a forward-looking statement. For example, “I look forward to discussing the position further.”

“[Name of the Embassy]

[Name of the Contact person]

[Position of the contact person]

RE: Administrative assistant in the Embassy of [Country name]

Dear Sirs, Madam,

With this letter I would hereby like to express my interest to work at the Embassy of [Name of the Country]. I dare to say that I am a fresh and prospective graduate with three years of work experience in the government & policy and public administrative, gained whilst studying for my BA degree in the University of [Name of the University].

I have always been interested in policy and international relations, and therefore I have applied to work at the Government of [Name the Country], where I was one of accepted candidates over 150 applicants. After one and a half year, I was also suggested for working at the Ministry of Foreign Affairs. However, I decided to move abroad, looking forward to gain new experiences. Now I am in London for two years where I work for an International Charity, as a Program Administrator. On this position, I got familiarized myself with activities of your honorable Embassy, and got motivated to work for the Embassy of [country].

There are lots of reasons why I would like to work at the Your Embassy. Firstly, I am really impressed with the history of the [Country]. It is more than adorable how much has been acheived in such a short time. I am also impressed by the economic policy, and what has national economy achieved in terms of economic growth. As I met of lot of Your nationals, and have friends of your Nation, I am also familiar with your culture, and can say it is one of the richest on the World.

Being fresh graduate, it would be great opportunity to give me a chance to work at the Embassy of [Country name] as an administrative worker due to my work experience.

I hope therefore, that on consideration of my resume, you will be persuaded of my potential to perform well and make a real contribution as a member of your organization. In the meantime, I look forward to hearing from you at your earliest convenience. I will be available to attend interview any time this month, and I’d really welcome the opportunity of discussing this position with you.

Yours faithfully,

[Name Surname]

“Dear Sir or Madam,

I am XY and I would like to express my interest to work at the Embassy of the … . I dare to say that I am a fresh and prospective graduate as I have two and a half years of work experience in the government & policy, administrative work and customer service, gained whilst studying for my BA degree in xy.

I was always interested in policy and international relations so due to that I applied to work at the Government of … in 2010, where I was one of the accepted candidates over 30 applicants. After one and a half year, I was also suggested for working at the Ministry of … Suddenly, I decided to move abroad, looking forward to gain new experiences. I came in London in August and I already got great opportunity to work at the World skills London, the biggest event prior to The Olympic Games 2012 in delegate host role. I also attend the event, organised by Embassy of… in November, where I got even more motivated.

There are lots of reasons why I would like to work at the xy Embassy. Firstly, I am really impressed with the history of the xy. It is more than addorable how much has been acheived in such a short space (since xy). I am also impressed by the economy policy, especially of the xy, the state’s centre of political, cultural and industrial activites. Secondly, I was born and raised in xy with xy roots which mean that I am also very familiar to the culture so I believe that working at the xy Embassy would be more than great opportunity. Iam also following xy on the Twitter which is great source of informations to update me.

As I am fresh graduate, it would be great opportunity to give me a chance to work at the Embassy of xy as an administrative worker due to my work experience.

Yours faithfully,”

“Dear Human resources manager,

     With this letter I would herby like to express my desire to be considered for the position of the Administrative Assistant at the United State Embassy in Nigeria. F. I am a graduate of International Studies and I have just completed a postgraduate studies in International Affairs and Diplomacy from Ahmadu Bello University Zaria, Kaduna state. This has helped formed the basis for my knowledge in consular activities and international relations in general terms and at the same time spur my interest in International Relations.

    My work experience ranging from being a personal assistant in a Non Governmental Organization to being the service representative in an Engineering Servicing Company and my most recent job, working in the quality department of a Construction Company has helped horned and sharpened the necessary skills needed for an efficient execution of customer service and administrative functions in addition to being proficient in the operation of Microsoft office software. I possess excellent communication, organization and interpersonal skills as well as the ability to handle delicate situations in a professional manner. I also have the ability to stay calm and confident in stressful and unpredictable situations especially in the course of delivering my duties without fear and favor.

      I am fluent in English language, Igbo and Yoruba languages while I have limited knowledge in Hausa language. I understand the importance of this job and I am confident that I am ready to take on this challenging role in accordance to the laws and regulations of the United States of America.

     I hope therefore that on consideration of my application you will be persuaded of my potential to deliver and I will be given the chance of being interviewed at your earliest convenience. You can contact me through my email or my phone number as signed below. I look forward to hearing from you. 

“Dear Ms. Post,

I am applying for the Consular Officer position with Department of Texas.

I meet all of the requirements and educational background needed to fill this position and I am ready to put my expertise to work for my country. I have a bachelor’s degree in political science and I meet all of the requirements for this position including the ability to pass random drug testing and security clearance.

I have the education and training to issue visas and to do all of the paperwork involved to ensure the process is done according to the laws and regulations of the U.S. I have the skills to do the necessary research to verify the facts in each case to make sure the person requesting the visa is eligible.

I have the ability to help travelers when something does not go according to plans. For example, I have the training to handle lost passports, put together a team to search for missing travelers or provide legal counseling if someone ends up in jail for breaking the laws of other countries.

I have excellent communication skills and the ability to handle delicate situations in a professional manner. I have the ability to take charge and give others directions to get things done. I also have the ability to stay calm and confident in stressful and unpredictable situations.

I am fluent in three languages and I am very flexible with the ability to travel and work anywhere the assignment takes me. I understand the importance of this job and I am confident that I am ready to take on this challenging role.

My contact number is (555)-555-5555.

Respectfully,

Your Signature

Clifford Morgan

Enclosure: Resume”

“Mr. Mark Bailey

Human Resources Manager

Corrections Corporation of America

2750 Hall Place

Texarkana, TX 75501

Subject: Application for position of Administrative Clerk

Dear Mr. Bailey,

I am applying for the position of Administrative Clerk as seen advertised. I believe the skills and experience I have to offer in this respect will prove to be of considerable benefit to Corrections Corporation of America.

The experience and skills I have to offer Corrections Corporation of America include:

– I have extensive experience in performing administrative duties and operational functions required to run a business or organization department.

– I have very good communication skills, both written and oral, as well as interpersonal skills.

– I have basic computing skills, and advanced skills and knowledge in most of the industry standard computer software, including the Microsoft Office Suite.

– I have excellent multi-tasking skills and I can organize work on an independent level.

– I have experience in compiling and maintaining transactions within business, entering and recording orders for goods and services, as well as sending out monthly checks and invoices.

– I have excellent teambuilding and interpersonal skills, and I have the ability to fit and blend in to a team atmosphere quickly and seamlessly.

– I also have excellent problem solving, analytical and decision-making skills.

I would like to take this opportunity to thank you for considering me for this position, and I look forward to the chance to expand on my qualifications, experience and skills at interview level.

To this end you may contact me at (333)-594-5119, or send me an email at [email protected]. I thank you again for the opportunity to be of service to you in the post of Administrative Clerk.

Yours Sincerely,

(Signature hand written in blue pen ink)

Encl: Resume”

Frequently Asked Questions:

How do i write a cover letter.

Cover Letters Example

  • Address your letter to the Hiring Manager by name.
  • Start with an attention-grabbing introduction.
  • Highlight your most relevant Business Analyst qualifications and experiences.
  • Emphasize your top successes.
  • Show enthusiasm for the role and company.

Can a cover letter hurt your chances?

Yes, a bad cover letter can hurt your chances just as much as a good one can help. That’s why three words can stop you cold while you’re searching for jobs: “Cover letter optional.”

If you like this blog post, please leave your comments and questions below.

Motivation letter sample for a job in Embassy

https://www.englishforums.com/English/CoveringLetterForEmbassy/brkhwz/post.htm

https://www.mindsumo.com/cover-letters/united-state-embassy/Full-Time/5021

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News Release

Ontario Allocating International Student Applications to Support Labour Market Needs

Province ensuring international graduates fill in-demand jobs and support economic growth

March 27, 2024

Colleges and Universities

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Quick facts, additional resources, related topics.

TORONTO — In response to the federal government’s cap on the number of international student study permit applications over the next two years, Ontario is prioritizing public postsecondary programs that will help prepare graduates for in-demand jobs that support Ontario’s labour market needs.

“We are protecting the integrity of our province’s postsecondary education system by attracting the best and brightest international students to Ontario to study in areas that are critical to our economy,” said Jill Dunlop, Minister of Colleges and Universities. “We have been working with postsecondary institutions to ensure international students are enrolled in the programs to support a pipeline of graduates for in-demand jobs.”

Ontario will allocate 96 per cent of permit applications to publicly assisted colleges and universities, with the remaining four per cent allotted to Ontario’s language schools, private universities and other institutions. Career colleges will not receive any applications.

Applications will be allocated to institutions based on the following criteria:

  • Prioritize programs in the following high-demand areas, including skilled trades, health human resources, STEM, hospitality and child care.
  • Cannot exceed the institution’s 2023 permit levels.
  • As a final backstop, the ratio of international permits cannot exceed 55 per cent (exclusive of high-demand areas) of the institution’s 2023 first-year domestic enrolment.

French-language enrolment will also be prioritized as employers compete for workers with French-language skills. The government will work with colleges and universities to support them in standing up and transitioning to programming that is aligned with labour market needs and support Ontario’s economic growth.

Most international students seeking to study in Ontario must provide a provincial letter of attestation with their study permit application. This letter serves as proof that the applicant has been accounted for within the maximum allocations set by the federal government. To acquire an attestation letter to study in Ontario, students should contact their admissions office at the Ontario postsecondary institution where they have accepted their offer of admission and intend to enrol. Students can also visit the ministry website for more information.

To protect international postsecondary students and ensure they have a positive and rewarding experience when studying in Ontario, the government:

  • Is taking action requiring all publicly assisted colleges and universities to have a guarantee that housing options are available for incoming international students.
  • Invested over $32 million in 2023-24 to support the mental health of all postsecondary students. This includes funding provided directly to postsecondary institutions through multiple grants.
  • Introduced the Strengthening Accountability and Student Supports Act, 2024 that would, if passed, help to enhance the student experience by putting in place additional measures to support mental health, safe and inclusive campuses and allow for increased transparency of fees, benefiting all students including international students.

International students may apply for a post-graduation work permit after graduating from an eligible designated learning institution (DLI) in Canada. Ontario approves DLIs under the joint provincial-federal International Student Program . DLIs are eligible to enrol international students in programs of study six months in duration or longer on a study permit issued by Immigration, Refugees and Citizenship Canada.

As part of the changes announced by the federal government in January 2024, international students who begin a program at a publicly assisted college that is delivered through a private partner will not be eligible for a post-graduation work permit starting on May 15, 2024.

  • In January 2024, Immigration, Refugees and Citizenship Canada (IRCC) announced changes to the International Student Program for 2024 and 2025, including a cap on the number of study permits issued to international students, excluding international students in Kindergarten to Grade 12, Master’s and doctoral degree programs.
  • 22 of 23 universities will keep applications at the 2023 level. Only Algoma University will see a decline from its 2023 applications.
  • 11 of 24 colleges will keep applications at the 2023 level. Colleges with public-private college partnerships and Conestoga College will see the largest decline.
  • Information for international students interested in attending a publicly assisted college or university in Ontario
  • Publicly assisted universities in Ontario
  • Publicly assisted colleges in Ontario
  • Private postsecondary institutions in Ontario

Education and Training

Learn about Ontario’s early years, education and training systems. Includes information on child care, elementary schools, secondary schools, colleges, universities, skills training and financial aid. Learn more

Create your Europass CV

The Europass CV builder makes it easy to create your CV online. You can use it to apply for a job, education or training opportunities as well as volunteering.

The best-known CV format in Europe

The Europass CV is one of the best-known CV formats in Europe. It is easy-to-use and familiar to employers and education institutions.

You will first have to create your Europass profile with information on your education, training, work experience and skills. After you complete your Europass profile, you can create as many CVs as you want with just a few clicks. Just select which information you want to include, pick your favourite design and Europass will do the rest. 

You can create, store and share CVs in 31 languages . You can download your Europass CV, store it in your Europass Library share it with employers, with  EURES  or other job boards.

How to create a good CV

Remember that your CV is your first opportunity to communicate your skills and experiences to a future employer. It is a snapshot of who you are, your skills, your educational background, work experiences and other achievements.

Present your experience clearly

Highlight examples of your skills and experiences matching the job you are applying for. Pay close attention to the details published in the vacancy notice.

Tailor your CV

Make sure you update the ‘About Me’ section to highlight why you are the best person for the job. Do not include a full detailed history. Focus on facts and main points that match the job you have in mind.

Make it readable

Make sure your CV is easy to read. Use clear and simple language.  Use strong verbs (e.g. ‘managed’, ‘developed’, ‘increased’).

Use reverse chronological order

Always list the most recent experience on the top followed by previous ones. In case of long gaps in working or learning, include an explanation.

Polish and fine-tune

Check for spelling and grammar mistakes, provide a professional e-mail address, and add a professional photograph of yourself.

Your Europass profile

Your Europass profile is the place to keep a record of all your skills, qualifications and experiences. If you keep your Europass profile up-to-date then you will always have all the information you need to create tailored CVs and job applications quickly.

Good luck with your applications!

Find support through EU services

Eures the european job mobility portal, working abroad in other eu countries, education and training in other eu countries, you may be interested to read.

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Create your Europass Cover Letter

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Develop your skills through volunteering

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Managing your personal information in Europass

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Italy Bocconi (Milan) Exchange Fall 2024

application letter to the embassy

Adapted from CC Image courtesy of Angel on Flickr

Check this page regularly! Information will be updated throughout the semester.

To stay on track, use the self-check at the end of each phase .

Access  important Bocconi  links and resources and get to know the place you’ll be calling home for the next semester  in the Milan Resources section.

———– START PHASE ONE ———–

Confirm your participation: due within 2 weeks of admission.

  • Log in to your  online application  and confirm your participation in the program . Then complete the checklist of items on the “Pre-Departure Documents” tab.
  • Once you complete the pre-departure process, and when registration opens, our office will register you for this program with a placeholder block of credits.

Please take the time now to review our website for details about the cost of your program. You may find our  budgeting worksheet  to be an important planning tool. We also encourage you to consider applying for study abroad scholarships as early as possible.

Review Bocconi Course Information

Although you already submitted an Advisor Support of Participation form as part of your application, you may adjust your course enrollment plans as you learn more about your program. Be sure to do so in consultation with your academic advisor, especially if your courses were pre-approved. You should determine, preferably prior to the start of the program, the precise degree requirements these courses will fulfill. It is your responsibility to research how the courses taken abroad apply towards your overall academic requirements and progress toward your degree.   Your courses will not appear on your BU transcript until after the program has ended and grades are reported.

Academics at Bocconi are very rigorous, in keeping with Bocconi’s status as a prestigious university. You should plan to spend a lot of time outside of class studying and keeping up with your courses.

Selecting Your Courses

You should spend time exploring the course options at Bocconi in advance, so that you can make informed decisions about your schedule and have your courses pre-approved by your BU academic advisor. You can review Bocconi’s  course catalog online.   Please note that undergraduate students are only permitted to select undergraduate courses at Bocconi (course numbers 30xxx and some 50xxx).

Course Approvals

You should meet with your BU academic advisor soon to discuss the classes you plan to take abroad and how they will count towards your BU degree requirements. The classes you take on exchange will earn BU credit and will appear on your transcript just like regular BU classes, including letter grades that are factored into your overall GPA. It is important to make sure that the classes you take abroad will count towards your degree progress at BU. Only your academic advisor can help you to determine this.

Fall 2023 courses will not be available until July, but you can take a look at current spring semester, or the previous fall semester to begin selecting courses.  Bocconi’s online course catalog, or educational offer includes the course code, credits, whether the class is opened to incoming exchange students and the level.

The course profiles are available on the Bocconi website here .

The detailed course syllabi are generally distributed by the teaching staff at the beginning of lectures, and usually they are also available on the yoU@B Diary and/or on the BlackBoard platform you will be given access to later. If you need a syllabus before the start of the semester, you may e-mail [email protected] to request an old syllabus of the course in order to get a general idea of what will be covered.

Credits and Grades

Bocconi uses an ECTS equivalent credit system. Most Bocconi undergraduate courses are worth 6 ECTS credits (3 BU credits). One 7.5 ECTS class is worth 4 BU credits. Boston University exchange students typically enroll in 4-5 Bocconi courses per semester, earning 12-15 BU credits. In order to maintain full-time status, you must register for at least 24 ECTS (12 BU credits) per semester at Bocconi.

All of the grades you earn at Bocconi will be reported to BU and will be represented on your BU transcript and factored into your BU GPA. Credit and grades will be converted as follows:

Transcripts

After the end of each semester, Bocconi will send a copy of your official transcript to BU Study Abroad. Transcripts are usually sent several weeks after the end of the semester. In most cases, your BU transcript will be updated about 3 weeks after your official transcript has arrived from abroad.

Complete the Phase 1 Self Check

Have you completed everything in Phase 1? Here is a self-check to make sure you’re on the right track. Make sure you’re keeping track of any upcoming deadlines and budgeting enough time to complete them on-time. If you missed a deadline, be sure to check in with you Program Manager and complete that task right away.

You should have completed:

  • Confirmed your participation via your BU Study Abroad Application, paid/waived your program deposit, and filled out the accompanying online forms.
  • Reviewed Courses at Bocconi

———– END PHASE ONE ———–

———– start phase two ———–, attend the virtual pre-departure meeting: apr 22.

A  required  pre-departure conference for all Bocconi Exchange Program students will take place on April 22, 2023.  . You will receive an invite from your Program Manager the week before, including time and place, but please leave the date open as much as possible.

All students are required to participate . This meeting is intended to give you an overview of daily life, culture, health and safety, internships and academics in Milan . You will also have the opportunity to ask your Program Manager any questions about what to expect while in Milan  as you prepare for your time abroad .

Please make every effort to attend the pre-departure meeting. For those students who are unable to make the specified time,   please email your Program Manager.

Please also note that this meeting is intended for participants of the program only . Due to FERPA (Family Educational Rights and Privacy Act), parents/guardians are not permitted to attend this virtual session. We do, however, encourage you to share relevant information about the program with your parents, as we understand that they may be curious about what to expect with your experience abroad.

Prepare Bocconi Application Materials: Due MAY 17

Prepare application materials.

The Bocconi application is a mandatory step in confirming your admission to the Bocconi exchange program. You will receive an email from Bocconi with instructions on how to log into the admissions portal and a deadline to submit your application. Please notify your BU Study Abroad Program Manager if you haven’t received the email by May 17. Make sure you check your spam box in case the message was automatically filtered there.   Please note that even though Bocconi will give you a date range to complete your application, it is very important for BU students to submit the application as soon as possible after it opens so that we have time to arrange your student visa.   In preparation for submitting your online application, you should do the following:

  • Your CV/resume in English
  • A BU transcript (can be official or unofficial)
  • 1 passport-sized photo
  • Passport Personal Data page photocopy
  • Optional: Disability Certificate issued by BU if you require special exam accommodations
  • Review the housing options (see below) so you are ready to complete the separate housing application when it is sent to you.
  • Decide whether you will study Italian language at Bocconi.  You can register for Italian language classes as part of this online application. Please read the information  here  to learn more about these course options. All other course registrations will be done later.

University Housing

Most exchange students live in university housing while at Bocconi. You will apply for Bocconi housing after you complete your online application.  The Housing Office will contact you soon after the general online application opens on May 18th.  The Housing Application will open on May 25 (tentative).

While you wait for the application to become available, you should review Bocconi’s housing information  (read the section for Exchange students) so that you can make an informed decision on your housing preferences before submitting your application. Housing at Bocconi is assigned on a first-come, first-served basis, so you should complete your application and submit your deposit payment as early as possible. Questions about your housing at Bocconi should be directed to  [email protected] . You will be notified of your housing assignment at Bocconi in late June.

Some exchange students apply for a meal plan at Bocconi, while others choose to pay for their meals individually. There are many dining options on campus and you can also try any number of restaurants in the city. You will receive more information about meal plans directly from Bocconi after your acceptance.

You will pay your housing fees directly to Bocconi. You will receive information from Bocconi on the cost, payment procedures, and payment deadlines. Questions about your housing at Bocconi should be directed to   [email protected] .

Submit Visa Application: Due June 1

Visa and immigration information.

All students need a passport, valid for at least 6 months after your program end date. If you do not currently have a passport, or your passport will expire before that time, you must apply for a new one immediately. More information is available  here ; we strongly recommend expedited service. All students must have a student visa in order to participate in Boston University’s programs in Italy, unless you are an Italian or EU citizen with a valid passport.

Assuming you need a visa, please review the following instructions very carefully.

Bu study abroad representation.

The BU Study Abroad program manager will be able to represent all students on the Bocconi program at the Italian Consulate in Boston, regardless of the student’s home consulate jurisdiction. In order to represent you at the Boston Consulate you must drop off your application documents (see below) to BU Study Abroad by late May or mail it in to arrive by June 1. The Boston Consulate will accept completed applications collected by Boston University only once, so it is very important to submit your completed materials on time. Contact your program manager to arrange in-person drop-off at the Study Abroad Office.

It is strongly recommended that all students take advantage of the option to have BU Study Abroad represent you at the consulate.   This allows your program manager to look over your application for accuracy before the consulate appointment, and you will not need to make an appointment at any consulate yourself. You also need to submit fewer documents than you would if you were applying on your own. Contact Program Manager Sage Suorsa if you plan to apply on your own.

The processing time is typically between 2-4 weeks from the group appointment date. You will likely have your passport returned by mail, with the visa inside, by mid-July.     If you are traveling internationally, or will need your passport for mid-June through August, then you may need to apply on your own   (see information below).

For all students applying for your visa through BU Study Abroad representation please follow these steps:

Step #1: gather your visa application documents.

Try to complete this by mid to late May so you have time to meet with Sage, make corrections if necessary, and get the documents to the office.

  • Please   download a blank writeable application , and fill it out in pen by following this Bocconi Sample Visa Application .
  • Be sure to fill out the form completely and sign the fourth page!
  • Your passport must be valid at least 6 months beyond the last day of your stay in Italy.
  • Be sure that you have signed your passport and that there are two consecutive pages available for the visa.
  • This should not be a picture you take on your phone – it needs to be a real photocopy. Make sure it’s clear, easily readable and no part is cut off.
  • Black and white is fine. The image doesn’t need to fill a whole page, but should be no smaller than actual size.
  • A photocopy of your green card (front and back) OR
  • Valid I-20 and F-1 visa photocopies. If you are an F-1 student, your visa and travel signature on your I-20 must be valid for at least 90 days AFTER the end of your program. If either is going to expire, please contact your International Student Advisor to discuss renewal, and let Program Manager Sage Suorsa know right away if you think it may impact your visa application process.
  • A passport-style ID photograph is an original photo taken recently by a professional photo center that is in color, printed on photo paper, 2in. x 2in. in size, taken in front of a white background, showing your full face and hair from collarbone to top of head, no glare on eyeglasses. DO NOT TAKE OR PRINT THIS PHOTO YOURSELF!!!
  • Write your name on the back of the photos and paper-clip them to your visa application (no tape, glue, or staples).
  • One photocopy of your BUID card
  • US Citizens Only: One photocopy of your drivers license/state ID
  • Must show the exact dates of entry into and exit from Italy, and from the   Schengen Zone   (continental Europe, for the most part).
  • The itinerary must show that you have   purchased a round-trip ticket   to and from Italy.  One way tickets will NOT be accepted. Your name must be on this official itinerary, no matter how you purchased the flight.
  • If entering Italy by other means (train, bus, etc.), you must provide your train/bus reservation, car rental or ferry reservation. The reservation must reflect the name on the passport, and specify the exact border and date of entry into Italy.
  • Proof of personal resources (i.e. accounts in your name): Most recent month of your bank statements or a letter from a US banking institution, on the bank’s letterhead, signed by a bank official and with a recent date, indicating account balance. The statements must show a daily average across the three months, of $30/day (~$900 per month) for length of stay, which is usually 4 months.  The bank letter must confirm you have access to a minimum of the same $3,600 amount.
  • Proof of family resources (i.e. Parents’ bank accounts): students financially dependent on his/her parents must provide 1) a notarized   affidavit of support   signed by a parent and 2) last three months of parents’ bank statements or a letter from a US banking institution, on the bank’s letterhead, signed by a bank official and with a recent date, indicating account balance. The statements must show a daily average across the three months, of $30/day (~$900 per month) for length of stay, which is usually 4 months.  The bank letter must confirm the account holder has access to a minimum of the same $3,600 amount.
  • Proof of Financial Aid:  Students who receive financial aid can present an official letter from their University stating amount of aid and time of disbursement. BU Students can get this from the Office of Financial Assistance.
  • Your official Bocconi acceptance letter will be generated after you submit your online application.  Click ‘Acceptance Letter’ in the PRINT column to download it. Save the document for future reference.
  • Should mention program dates, duration, hours of attendance and accommodation address.
  • Print a color copy for your visa application.
  • Amount for 2023 is $53.60 (USD).
  • Made out to ‘Italian Consulate in Boston’ or left blank
  • BU student’s name must be written clearly on the money order
  • Complete top portion of the checklist , including name, date of birth and contact information.
  • Sign and date at the bottom, and indicate Boston, MA as place signed.
  • Do not check off individual documents on the form.  Sage will check all documents before delivering to the Italian Consulate.

Your program manager will meet with you via zoom before you mail or drop-off your documents to confirm that you have a complete application, including the materials listed above.  She will submit it to the Italian consulate in Boston on your behalf, along with the following documents:

  • Addressed to the Italian Consulate in Boston
  • Mentions university address, program dates and duration and expenses covered in the program fees.
  • Letter from BU Study Abroad confirming international health coverage for length of program
  • Bocconi enrollment letter
  • BUSA acceptance letter
  • BUSA Insurance letter
  • Student or parent bank account statements

Look out for updates in your email and retain personal copies of all original documents you are submitting.

Step #2: meet with program manager, sage suorsa, via zoom, to review all documents listed above..

Schedule a meeting with Sage when you have collected all required visa documents. She will approve you to either sign up to drop the materials off at the office, or mail them to the office using trackable mail.

STEP #3: RETURN ALL APPLICATION MATERIALS TO BU STUDY ABROAD BY JUNE 1, AT THE LATEST

After Sage has approved your materials, you will be sent a survey to indicate how you would like to get your materials to the office.  You may contact Sage to schedule a time to deliver approved materials to the Study Abroad Office in person; OR, mail approved application materials to the BU Study Abroad Office (must arrive by June 10):

Boston University Study Abroad C/O: Sage Suorsa 888 Commonwealth Avenue, 2nd floor Boston, MA 02215

Contact phone: (617) 353-9888

**If mailing your passport and application to BU Study Abroad, you must use a shipping service that will provide a tracking number, such as FedEx or UPS, to minimize the risk of your passport being lost or stolen. Retain the tracking number for your reference**

STEP #4: RECEIVE YOUR VISA, ATTESTATO LETTERS, AND PASSPORT (ALL)

After the Consulate processes your visa application, your passport and visa will be returned to your Program Manger at the Study Abroad Office.  The visa will appear as a sticker inside one of the back pages of your passport.  Sage will contact you to come pick up your documents, or confirm which address you would like them mailed to.

Once you receive the documents, you need to:

  • Double check that your name is spelled correctly on the visa, and that the visa is issued for at least the duration of the program, and includes your flight dates.  It may also allow for an extended period after the end of your program.
  • You will receive, in the same package as your passport, a packet of letters that have been stapled, stamped, etc. These letters are called “Attestato”.  You must retain these letters, as you’ll need them to enter Italy and apply for your residence permit after you arrive.  This is the ONLY copy that you will receive from the consulate, so be sure not to lose them.

SELF-REPRESENTATION

If you are unable to get your materials to us by June 1, or if you will need your passport for international travel before late July, it will be your responsibility to obtain the Italian visa on your own . We recommend using this option only if   absolutely necessary.  If you need to apply on your own, notify   Sage Suorsa.

You should understand that this is a much more complicated process and will require additional documentation. Your program manager, Sage Suorsa, can provide some of this documentation (such as letters of acceptance and proof of health insurance), but you will need to collect the rest on your own.

Each consulate requires slightly different documents, so each student is responsible for confirming specific requirements with the consulate he or she intends to use (see consulate contact information below). For further information, please go to the “ Consulates in the USA ” page of the website for the Embassy of Italy in Washington.   Once you know what consulate you are using, notify   Sage Suorsa   immediately as the letters from BU are consulate-specific. 

You must apply in person, by appointment. Keep in mind that appointments fill up VERY quickly, so you should make an appointment at your consulate as soon as possible. 

If you are applying on your own, you’ll need to gather everything listed above, plus the following:

  • Will be available for download as soon as you submit your application through Bocconi’s admissions portal
  • Must be requested from Program Manager, Sage Suorsa by email  at least 1 week before your appointment. Please include the consulate your appointment is scheduled at in the email. The letter shows proof of admission, enrollment, and program details. 
  • Must be requested from Program Manager,   Sage Suorsa by email  at least 1 week before your appointment. Shows proof of international health insurance.
  • Additional documents   may be required depending on what consulate you are applying at so make sure you check the appropriate consulate website.
  • If you are considering applying at the New York consulate:   We are currently recommending that students do not apply at the New York Consulate, as they have incredibly stringent financial document requirements, that several students have reported having issues fulfilling –   discuss with Program Manager Sage Suorsa if you are considering using the New York consulate, and whether there are other options for you . In addition, you will need a proof-of-housing letter from Bocconi. Please let Sage Suorsa know IMMEDIATELY if you need this letter as it can take as many as 3 weeks to produce.
  • Each consulate seems to require a different amount of photocopies of each document, depending on where you are applying. Remember to double check your consulate’s website to determine  exactly   what you need to produce. You will likely only get one chance to do it right.
  • The 2023 fee is $53.60. These fees are updated quarterly, you should confirm for the current fee and conversion rate with the Consulate before your appointment.
  • You may be required to pay with a money order.  Confirm method of payment with the Consulate you plan to submit your application to before your appointment.

Notes for International Students:

  • You must make every attempt to apply for your visa within the United States . Students who have applied for their visa in another country, even their home country, have experienced significant issues that have caused huge delays, or prevented them from attending the program.
  • If you are an F-1 student, your visa and travel signature on your I-20 must be valid for at least 90 days AFTER the end of your program or flight home (whichever is later).   If either is going to expire, please contact your International Student Advisor to discuss renewal, and let Sage Suorsa know right away if you think it may impact your visa application process.

Note: This information has been prepared by Boston University Study Abroad based on the most recent information provided by the relevant immigration agency (E.G. consulate, embassy, etc.). It is each student’s responsibility to compile and apply for their visa based on their specific citizenship. Visas are granted by foreign governments only, Boston University does not play a role in visa issuance, nor can we influence immigration policy. While we do our best to keep instructions as up-to-date as possible, visa requirements are subject to change without our knowledge. Ultimately obtaining a visa in a timely manner, and related costs incurred, are a student’s responsibility. Failure to acquire a visa will preclude participation in the program.

Submit Bocconi Online Application: May 18th - May 23rd

Online application.

Bocconi has an  online application  that is open between approximately  May 18 – 23, 2023 .   It is important that BU students submit the Bocconi as soon as possible after it opens. You should already have your applications materials prepared and should submit the application on or shortly after the application portal opens on MAY 18.   This application is a mandatory step in confirming your admission to the Bocconi exchange program. Submit your online application according to the instructions and deadline stated in your email from Bocconi. Please notify your BU Study Abroad Program Manager if you haven’t received the email by May 17. Make sure you check your spam box in case the message was automatically filtered there. You are required to submit the following with your application:

  • Review the housing options; you will be invited to apply for housing after you complete the online application.
  • Decide whether you will study Italian language at Bocconi.  You can register for Italian language classes as part of this online application. Please read the information  here  to learn more about these course options. All other course registrations will be done later.

**Update on Fall ’23 Italian language courses: Students should receive a message with instructions on how to register. Students can reach out to [email protected] for more information.

Review Flight and Arrival Information and Book Your Flight: Deadline AUG 1

Arrival information.

There is no group flight for this program, so each student will book his or her own travel to and from Italy. Once you’ve confirmed your travel please complete our   independent flight form   by August 1. Keep in mind that late arrivals and early departures are not permitted.

Arrival date : You should arrive at Bocconi by TBD, in preparation for the start of orientation and welcome activities on TBD. Please review your Bocconi admission letter carefully for any changes to arrival and orientation dates. Please also take into consideration that quarantine restrictions may require you to book an earlier flight so that you will be cleared before orientation and/or the first day of class.

Return date : Final exams at Bocconi last until approximately December TBD. Please book your return flight for (tentatively) no earlier than December 23rd (tentatively), so that you can be sure you will be present for all of your final exams.  Note that the semester officially ends in early-February, 2024.

If you will be living in one of the University residences, make sure to plan your arrival in accordance with the move-in hours for your residence. Check-in dates will be provided when you submit your Housing application.  It may not be possible to pick up keys or move in on weekends or outside of normal business hours, so confirm your residence’s move-in schedule in advance and plan your arrival in Milan accordingly .  Staff will be available 24/7.

Orientation

You will participate in an mandatory Orientation at Bocconi shortly before the start of the semester.  Details will be included in your admission letter.  Fall 2023 Welcome Activities tentatively begin September TBD.

Review International Insurance Coverage

International health insurance and evacuation coverage.

All students participating in a BU Study Abroad program will be automatically enrolled in a plan which includes comprehensive health and evacuation insurance. This coverage is provided by GeoBlue, and policy information will be sent to you via email approximately two weeks prior to your program start date. In the meantime, we encourage you to review the insurance information we provide on our website .

Domestic Health Insurance

Participants are required to retain their existing health insurance: study abroad insurance does NOT replace comprehensive, US-­based health insurance as required by Massachusetts and US law. You may not participate in BU Study Abroad programs without certifying that you have US-based coverage or are purchasing the BU Student Health Plan .

Plan for Medications, Prescriptions and Healthcare Abroad

MEDICATIONS & PRESCRIPTIONS:  

If you take regular medications, the best course of action is to bring enough medication to last the duration of your program (if allowable). Consult with your doctors prior to departure to obtain the necessary supply of your medications, as well as copies of the written prescriptions. Many insurance companies offer vacation waivers to accommodate being out of the country for several months.  

If for any reason you cannot be prescribed or transport a full supply of your medication, you will need to see a doctor in your host city to be re-prescribed. Keep in mind that you should not plan to mail any medications due to customs regulations.  

You can expect to be registered for GeoBlue around two weeks before the program departs.   

GeoBlue can help you manage your plan for your healthcare abroad with expert advice on how to navigate the local healthcare system and with personalized recommendations based on your specific medical needs. Students should fill out the GeoBlue Pre-Departure Program Form for important pre-trip health guidance and answers to questions you may have. You must select “yes” on Q+A to allow communications from GeoBlue. This form will begin the process to:

  •   Find out whether your medication is available in your host country. After you fill out the form, GeoBlue will be in touch to guide you through your planning process to avoid any disruption of care. If your medication is not available, you will need to work with your doctor to find a suitable alternative.  
  •   Once you know which medications are available , have your current doctor write a letter indicating the conditions the medicines are for, the dosages, the generic chemical names, etc. You should bring this letter and paper versions of your prescriptions with you abroad. You will also want these documents in your carry-on luggage for customs purposes.  

This form will also provide next steps on:  

  • Consulting with clinicians before you depart to help you understand what to expect in your new host country  
  • Assisting with planning healthcare needs in your new host country  
  • Connecting with quality healthcare professionals abroad to avoid any disruption of care  

DOCTORS & SPECIALISTS:  

If you see a doctor or mental health provider for regular care in the United States, you will want to meet with your provider to discuss continuing your care abroad. As part of this conversation you may need to contact GeoBlue directly to find local medical providers. You can find all the GeoBlue contact information on our website .  

GeoBlue can provide assistance with planning for your medical needs abroad. Prior to registration, GeoBlue can discuss:  

  • Availability of medication (including shipment options/costs)  
  • Availability of specialists  
  • Standards of local medical care  
  • How GeoBlue services work  

Once you’re registered with GeoBlue, they can provide the services above and many more, including:  

  • Confirming coverage of specific conditions or treatments  
  • Confirming insurance benefits  
  • Appointment scheduling assistance  
  • Filing a claim, or status of a filed claim  
  • Setting up guarantees of payment or direct payment to in-network doctors  

If you have any questions or need assistance preparing for your individual medical needs abroad, please contact Katie Mungovan, Assistant Director of Enrollment Services, at [email protected] .  

During your on-site orientation, you will also receive detailed information about how to access local health resources and what to do if you get sick.  

GENERAL HEALTH PREPARATIONS:  

Study abroad can be mentally and physically challenging, so it is important for you to prepare as much as possible now for your health and safety during your time abroad.  

We recommend that you consider the following:  

  • Make an appointment with your doctor for a checkup and discuss any medications you take.  
  • If you are experiencing any emotional, eating, or substance abuse issues, seek professional counselling and consider deferring your participation in an overseas program, if necessary.  
  • If you have had difficulties coping with change, stress or anxiety in the past (whether or not it was professionally diagnosed), or are hoping that time spent overseas will help you solve a problem facing you at home, or on campus, you should talk to a medical professional before studying abroad.  
  • If you anticipate needing any dental, optical, or other procedures, plan to have them completed before departure. If you wear contacts or glasses, plan to bring enough with you to last the full program.   
  • Take the time now to read the BU Study Abroad Health and Safety webpage .  
  • Consult the CDC website (specifically for "Extended Stay/Study Abroad" travelers) for country-specific health information. The CDC recommends being up to date on all routine immunizations for any travel abroad, and you should ask your doctor about any recommended vaccines or medications you may need based on your destination. Be sure to discuss these recommendations, as well as any other health conditions you may have, with your doctor before you depart.  

Request Academic Accommodations & Additional Support

If you have a mental health, emotional, learning, or physical disability that would require reasonable accommodations in order to complete the requirements of the program, you must obtain approval from the BU  Disability and Access Services office  (DAS), even if you've worked with their office previously. To initiate the approval request process, contact DAS at  [email protected] or by phone at 617-353-3658. Please note that certain accommodations that you receive on your home campus may not be available at your program site, so the earlier that you are in contact with their office for advising, the better. The process for arranging accommodations may take several weeks. Please note that we are unable to accommodate emotional support animals in our international programs.

If you are currently consulting with a mental health professional , you must seek their counsel about the advisability of your participation in a study abroad program, especially as related to your adjustment to new cultural, academic, and housing environments and the availability of therapeutic or medical support while you are away from your home campus. If you have questions about the support available at your program destination, please contact your Program Manager.

Complete the Phase 2 Self Check

Have you completed everything in Phases 1 and 2? Here is a self-check to make sure you’re on the right track. Make sure you’re keeping track of any upcoming deadlines and budgeting enough time to complete them on-time. If you missed a deadline, be sure to check in with you Program Manager and complete that task right away.

(From Phase 1)

(From Phase 2)

  • Attended your pre-departure virtual meeting – APR 22
  • Applied for your visa –  JUNE 1
  • Submitted your Bocconi Application – MAY 23
  • Submitted Flight Info – AUG 1
  • Made any necessary doctors appointments and located your nearest travel clinic for immunizations.
  • Made a plan for any medications, prescriptions or healthcare needs abroad
  • Contacted BU Disability Services to plan for academic accommodations and other support services (if necessary)

———– END PHASE TWO ———–

———– start phase three ———–, register for bocconi course: august 24.

Course selection for Fall 2023 at Bocconi will run from Aug 24 – 29 .  More information can be found on the Bocconi website and will be sent to you by Bocconi via email. Course registration works on a first-come first-serve basis so it is recommended that you apply as soon as registration opens on August 24. Please review the section on course selection in Phase 1 if you need past semesters’ syllabi, or more detailed course descriptions to share with your academic advisor.

Make sure you’ve reviewed all of the information available to you on the International Student Desk website to prepare for your arrival in Milan.

Billing Deadlines

BU Students: 

The Fall 2024 payment deadline will be early August. You will use the StudentLink “Money Matters” tab to view and pay your bill, as usual.  Any questions regarding your bill or making payments should be directed to BU Student Accounting Services at [email protected] .

Non-BU Students:

Please contact your home institution to discuss your specific billing arrangement with Boston University. Any additional questions regarding your bill or making payments should be directed to [email protected] .  Additional information can be found on our Frequently Asked Questions page.

Voting Abroad

Voting abroad.

Don’t use studying abroad as an excuse not to vote, there are many resources that make it easy. Plan ahead and make your voice heard.

Boston University is linking voter registration to existing campus structures, programs, and initiatives through TurboVote ( bu.turbovote.org ) – an online platform that makes sure you know when elections are happening and have the information you need to vote. Once you sign up, you can get registered to vote, apply for your absentee ballot, and receive election reminders through the site. Get started with TurboVote now!

Here are some other great resources that make it easy for you to vote while your abroad:

  • Overseas Vote Foundation
  • Vote From Abroad
  • S. Department of State – official absentee voting information
  • Voter Registration Deadlines by State

If you are not registered to vote yet make sure you check your local state deadlines to register online. Registering to vote online is quick and easy!

Banking Abroad

Italian bank account.

You will be eligible to open an Italian bank account while you are in Milan and information about this is provided in Bocconi’s Welcome Guide . Many students choose to continue using their American accounts instead. If you do choose to open an Italian account, be sure to close it before leaving Italy at the end of the semester.

Using your American account abroad

Italian ATMs will only accept cards with a 4-digit PIN, so be sure that the debit card you plan to use abroad meets this requirement. You may find that many stores and restaurants in Europe will only accept cards that contain a microchip instead of the swipe strip that is common on American cards.  Most American cards have now switched to using the chip as well, however, if your card does not contain a chip contact your bank to request a card that does.

Contact your bank and credit card companies

It’s essential that you call your bank and credit card companies to let them know you’ll be studying abroad. You’ll need to tell them what country (or countries) you’ll be visiting, and the dates you’ll be away. If you don’t let them know, they may freeze your accounts, assuming your card has been used fraudulently. When you call your bank, you should ask them about the fees you may incur when using your debit/credit cards internationally.

Mobile Phones & Internet Access

Mobile phones.

  • Make sure you have a local number for emergencies and ease of use
  • Local Pay-as-you-go plans are the easiest and most economical. You can either get a whole new cheap phone, or just a new simcard.
  • Many students purchase a pre-paid mobile phone when they arrive in Milan.
  • Keep your current smartphone on “airplane mode” and use apps (WhatsApp/Viber) on Wi-Fi when it’s available.
  • US-based international mobile phone plans are more expensive and often don’t work.
  • If you’re going to use your own phone, be sure to get it unlocked at least a week ahead of departure.

Internet Access

Please note WiFi is not available in all of the Bocconi student housing. It is recommended that you bring an Ethernet cable to use for internet in your room. WiFi will be available on other parts of campus.

Communication With Home

As you prepare to leave, you’ll want to think about your current communication habits with your loved ones , and plan ahead for how those routines may change while you’re abroad. Many students find that, due to their new schedules, travel, etc. that they do not call home as often as they would on their home campus. We recommend that you discuss this with your family and friends and make a plan that you can sustain while abroad  BEFORE you leave. 

Most students use internet-based apps to call or message people in the US or their home country. More information on suggested apps can be found above. Know that internet access and speed may be different while you’re abroad, and you’ll need to be flexible.

It is especially critical to explain that you will likely not have phone or internet access for several hours after arriving in Italy. It’s equally important to let family and friends know if you’re going to miss a scheduled call – they may worry about your safety or well being as a result.

Packing List and Tips

Required Items:

  • Passport with visa, and “ Attestato ” letters
  • Round trip flight itinerary
  • Use bags that are light and sturdy –one large suitcase, one smaller carry-on suitcase, one shoulder bag or backpack
  • Pack only what you can carry comfortably yourself!
  • Check airline restrictions on weight and number of bags you can take aboard. Overage fees will apply if you go over the weight or number limits.
  • Do not plan on shipping items abroad!!

Recommended items:

  • Light towel for travel (all other bedding and linens supplied)
  • Rain jacket, a warm coat, and shoes appropriate for colder climates
  • Clothes to mix and match –layers are very important!
  • External hard drive or USB drive for backing up academic work
  • Outlet plug converters (a universal converter can be particularly convenient)
  • All prescription and preferred over-the-counter medications you take regularly
  • Contacts & solution, glasses

What NOT to bring:

  • Conspicuous clothing or electronics
  • Sentimental/valuable items
  • Personal appliances (hairdryers, straighteners, shavers)
  • US-based International cell phone plan

Withdrawals: Deadline AUG 21

Have You Changed Your Mind?

If you are considering withdrawing from your Study Abroad program , please thoroughly review the Boston University Study Abroad Policy on Refunds . Please keep in mind that at any time after your admission to the program there may be non-recoverable costs associated with withdrawing from the program. Examples of non-recoverable costs for which you may be financially responsible may include, but are not limited to, charges related to housing, flights, academics, internships, or program-related activities.

It is important to note that while the first day of classes is Sept 6, 2023 , the first day of Bocconi Residence Halls check-in is August 25 , and program orientation starts on August 29.  This program is more than 12 weeks long . The last day to notify our office in writing of your withdrawal prior to being responsible for a portion of the program fee is Aug 21.

Complete the Phase 3 Self Check

Have you completed everything in Phases 1, 2 and 3? Here is a self-check to make sure you’re on the right track. Make sure you’re keeping track of any upcoming deadlines and budgeting enough time to complete them on-time. If you missed a deadline, be sure to check in with you Program Manager and complete that task right away.

  • Attended your virtual pre-departure meeting – APR 22
  • Applied for your visa – JUNE 1

(From Phase 3)

  • Registered for Bocconi Courses – AUG 29
  • Visited TurboVote
  • Called your bank and credit card companies.
  • Decided if you’re going to use your current mobile phone abroad, or get a new phone after you arrive in Milan.
  • Made a reasonable communication plan with your family and friends
  • Settled your Boston University Student Account – Billing Deadline: August 3
  • Reviewed your packing list and purchased any essentials
  • Read your “In-Country Guide”

———– END PHASE THREE ———–

———– start contact ———–, program  contacts.

As you prepare for and embark on your study abroad experience, you will be in contact with various staff members from BU Study Abroad, both in Boston and abroad. To avoid missing important information, please add “@bu.edu” to your address book. Please keep all emails in a folder for your reference as you prepare for your semester abroad. Here are the names and email addresses of some people who will be in touch with you this semester, and/or whom you may want to contact with questions.

Boston-Based Staff

  • Sage Suorsa , Program Manager Sage will be your primary contact during the pre-departure process. All questions and concerns you may have should be directed to her.

Milan-Based Staff

  • International Student Desk The Bocconi International Student Desk is your primary point of contact for all information, questions, and services at Bocconi. You may call or email them at any time for assistance.
  • Bocconi’s   Facebook group   for exchange students
  • Bocconi Housing Office , [email protected] Contact the Housing Office directly with any questions or concerns about your accommodations in Milan.

Other Program Participants

Connect with past and present Bocconi exchange participants through the  BU-Bocconi Exchange  Facebook group.

———– END CONTACT ———–

———– start calendar ———–.

Important program dates for the Fall 2023 semester are as follows.  Refer to Bocconi’s website for most accurate calendar.  Semester dates are usually posted in April of each year.

Neither late arrivals nor early departures are permitted.   We urge students to not make any weekend or mid-semester break travel plans until they arrive on site and receive the finalized course and program schedule. During the semester, students must fulfill strict attendance requirements and will be very busy with classes, program activities, and assignments. If family and friends plan to visit, please schedule trips to take place before the start of on-site orientation, during a scheduled program break, or after the semester ends. The first and last weeks of the program are critical to students’ success and require your full attention. By timing visits to coincide with scheduled program breaks, you can meet attendance requirements and take full advantage of your study abroad experience.

———– END CALENDAR ———–

———– start guide ———–, bocconi university resources.

  • Before Your Arrival
  • During Your Stay
  • Living in Milan
  • Bocconi Fact Sheet 2023-2024
  • COVID-19 Emergency Initiatives at UniBocconi

General Resources

Local embassy.

U.S. Embassy Rome via Vittorio Veneto 121 00187 Roma Phone: (+39) 06.46741

Information for the U.S. Embassy in Rome & the Consulate General in Milan can be found  here.

———– END GUIDE ———–

———– start fine print ———–, academic policies for students directly enrolling in courses at a foreign university.

As a student who will be directly enrolled in one or more courses at a foreign university, you are subject to a set of specific policies that apply to your classes, credits, and grades on this program. You are expected to be familiar with these policies before going abroad. Please read the academic policies below and make sure you understand them fully. You may download a copy of these policies here . Contact your Program Manager if you have any questions.

ACADEMIC POLICIES FOR STUDENTS DIRECTLY ENROLLING IN COURSES AT A FOREIGN UNIVERSITY

You will be enrolled in a course or courses at a university whose policies, teaching methods, and grading systems will differ from Boston University’s. Please read the policies outlined below very carefully and refer to your program-specific informational materials, which may include additional policies that modify or supplement the below.

  • Full-time status. You are required to maintain full-time student status, equivalent to 12 or more BU credits per semester, while abroad. You may need to take more than 12 credits at your host university in order to earn the equivalent of 12 BU credits. Some foreign universities require that you take more than 12 BU credits in order to meet their requirements for full-time status.
  • BU degree progress. You are responsible for verifying with your department in advance how the classes you take abroad will apply towards your major or minor degree requirements. An Academic Worksheet is available to you for this purpose.
  • Auditing classes. You are not permitted to audit classes while studying abroad.
  • Registering for final exams. Some universities abroad require students to register in advance for their final exams. It is your responsibility to know whether you need to register for your final exam, and to do so by the deadline.  At some universities abroad, failure to register for or take a final exam results in a failing grade for that course. Although some universities abroad allow their matriculated students more than one opportunity to sit for final exams, BU Study Abroad program participants will sit the final exam only once.
  • Grading Conversion and Credit Transfer. It is a student’s responsibility to understand the grading system and grade conversion scale for their host university courses. Some courses offered abroad may carry fewer than four credits.
  • Grades and transcripts. Boston University cannot edit, modify or changein any way the final grades that are issued by your host institution and indicated on your host university transcript. Any questions regarding your grades should be directed to your host university faculty. All grades assigned to you by the host institution will be recorded on your BU transcript and all grades earned abroad will be factored into your GPA. You cannot opt to omit courses taken abroad and/or grades earned abroad from your BU transcript.
  • Pass/Fail. No credit will be given to courses taken Pass/Fail.
  • Withdrawals. If you withdraw from one of your classes abroad and a ‘W’ appears on your host university transcript, that ‘W’ will also appear on your BU transcript. However, a grade of ‘W’ will not be recorded on your transcript retroactively and post-program.
  • Incompletes and Failing Grades. No grades of ‘Incomplete’ will be given; all coursework must be completed with your host institution, including the completion of all final exams before the end date of your program. You will also receive an ‘F’ on your BU transcript for any class that is ‘Incomplete’ on your host institution transcript. A failing grade earned in a class taken abroad will appear on your transcript as an ‘F’ and will count towards your GPA.  In keeping with BU academic policy, you will not earn academic credit for incomplete or failed courses even though the grades appear on your transcript and impact your GPA.

The Fine Print: Policies and Procedures

Academic, disciplinary and financial standing.

Boston University Study Abroad reserves the right to rescind admission to or continuation in any program if an applicant’s academic or disciplinary record is not satisfactory. Boston University students placed on expulsion, academic suspension, or residence separation are not eligible to participate for the duration of the sanction. Deferred separation status will be reviewed on a case by case basis. Non-Boston University students are expected to verify their eligibility to study abroad with their home institution.

In addition, your Boston University student account must be in good standing. University policy requires the withholding of educational services, including participation in a BU Study Abroad program from any student whose financial obligations to the university are due and/or unpaid.

Students’ Responsibilities While Abroad

In completing your online pre-departure forms, there are a number of terms and conditions that you have agreed to by your electronic signature. In addition, some policies are stated on our website and linked below. We suggest that you review the following with your family, parent/guardian or other interested party:

  • Student Declaration (includes a link to the Boston University Policy on Refunds—also below)
  • Participation Confirmation
  • Housing Agreement
  • Assumption of Risk, Waiver of Claims and Release of Liability Form
  • Attendance Policy
  • Course Load Policy
  • Housing Policy

Policy on Refunds

All students should thoroughly review the Boston University Study Abroad Policy on Refunds .  This policy applies to all students and should be thoughtfully read when considering a withdrawal from a program. If you have questions, please contact our office.

Privacy Notice

All students should review the Boston University Study Abroad  Privacy Notice.

———– END FINE PRINT ———–

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7 Important Requirements to Obtain a Canada Super Visa in 2024

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  • Updated on  
  • Apr 3, 2024

super visa canada requirements

A super visa is a visa that permits the visa holder to visit their children or grandchildren for 5 years in Canada . Moreover, multiple entries are permitted for 10 years. Before applying for a super visa the applicant must meet the specific requirements. Without meeting these requirements, the application for a super visa cannot be processed. For example, the applicant must have health insurance. In this blog, we have explained the Super Visa Canada requirements in Detail. Keep reading to know more about them.

This Blog Includes:

What is a super visa canada, meet the eligibility requirements for super visa canada , health insurance super visa canada requirements, letter of invitation super visa canada requirements, income super visa canada requirements , medical examination super visa canada requirements , canadian citizen, permanent resident or registered indian proof of the host , provide proof of relationship to the host , application process for a canada super visa .

A Super Visa is a special visa for parents and grandparents of Canadian citizens or permanent residents. It lets them visit Canada for much longer stays than a regular visitor visa. With a Super Visa, they can stay for up to 5 years at a time, instead of just 6 months. This way, they can spend more quality time with their family in Canada.

The most important Super Visa Canada requirements are to meet the eligibility criteria. The eligibility requirements are as follows: The applicant must have a host who is

  • A child/grandchild of the applicant 
  • A permanent resident/Canadian citizen or a registered Indian in India. The documents proving the same must be presented. For example, a permanent resident document of the host (if applicable)
  • Must have a secure certificate of Indian Status, and must be at l8 years of age
  • Exceeds or meets the essential income requirements, willing to sign a letter of invitation to Canada, and must promise to provide financial support to the applicant

On the other hand, the applicant must fulfil other requirements. That is, the applicant must be 

  • Outside Canada at the time of application
  • Permitted to enter Canada
  • Must have visa printed by a visa office outside Canada
  • Must not include any dependents in the application
  • Be willing to take an immigration medical examination 
  • Meet any other eligibility requirements specified

Watch the video below to learn more about the eligibility requirements 

Check out the jobs in Canada with Work Permit 

Another important Super Visa Canada requirements is Health insurance. The health insurance must be obtained from a Canadian insurance company or an insurance company that has received the approval of the Minister of Immigration, Refugees and Citizenship.  In case the insurance will expire before leaving Canada, it is important to apply for a renewal. Additionally, the insurance obtained by the applicant must be 

  • Valid for 1 year from the date of entry
  • Must be paid in either installments with a deposit or paid in full
  • The insurance acquired must cover the hospitalisation fees, health care expenses and repatriation costs 
  • The insurance must also provide an amount of $100,000 of emergency coverage

Another important Super Visa Canada requirements is a letter of invitation. The letter of invitation must be from the child or a grandchild. The letter must include the following details:

  • Promise to provide financial support for the duration of the visit 
  • The list and the no of people in the family size calculation. Note (to calculate the family size add yourself, other super visa applicants, dependent children, grandchildren & spouse of the host, and previously approved/sponsored super visa applicants).

The Super Visa Canada requirements also include meeting the income requirement . A proof must be presented by the applicant for the same. The proof must indicate that the host grandchild or child of the applicant has the minimum income to take care of themselves and the applicant. The income letter must be co-signed by the grandchild/child’s common-law partner or spouse. The documents acceptable as income proof are:

  • T4 or T1 for the last tax year
  • Benefits statements of an employment insurance 
  • Canada Revenue Agency issued the last notice of assessment (NOA) 
  • An accountant’s letter proving the annual income (in case of self-employment)
  • Proof of other income sources such as a pension statement
  • Employer’s letter stating that the job description, job title and salary
  • The bank statements of the applicant
  • Pay stubs (most recent 12-month period)

Learn all about the Spouse Visa for Canada Student 2024

Another important Super Visa Canada requirements is a medical examination. The applicant must submit proof that a medical examination has been conducted. 2 types of medical examination’s conducted. They are the standard medical exam and the streamlined medical examination. The streamlined medical examination is only in cases of humanitarian crises, and other exceptional situations. The applicant must visit a panel of physicians to conduct a medical examination. The medical examination cannot be done by the applicant’s doctor. At the time of medical examination, the applicant must bring identification proof, any medical reports or test results for previous or existing medical conditions, current medications, 4 photographs etc. 

The Super Visa Canada requirements state that the proof of the host must also be submitted. The proof must be any of the following documents. 

  • Canadian citizen- Copy of Canadian citizenship of the host and the host’s partner or spouse
  • Permanent residence: Permanent residence copy of the host and his/her spouse or common-law partner
  • Registered Indian: Copy of the  Certificate of Indian Status (status card)/ Secure Certificate of Indian Status of the host. The same documents of the spouse or the common law partner must be presented (if its applicable).

Lastly, the applicant must present proof of relationship to the host. It is one of the important super visa Canada requirements. The applicant must prove that he/she is the grandparent or the parent of the host. For this purpose, the following documents are acceptable:

  • The host’s baptism certificate or birth certificate
  • Another official document that names the applicant as the grandparent or parent of the host

Read about the 7+ Canada Spouse Visa Documentation Requirements

A Canada super visa can only be applied while the applicant is living outside the country. The applicant can visit the IRCC Portal and follow the steps below to obtain the visa. 

  • Get an invite code and create an account on the IRCC Portal.
  • Log into the account and answer all the questions. At this stage, you are required to upload the necessary documentation
  • Lastly, pay the application fee for the Canada super visa. The application fee can be paid with a prepaid card or a credit card. American Express®, MasterCard®,  Visa®, UnionPay®, and JCB® are acceptable forms of payment
  • Next, the biometric information of the applicant will be taken
  • The applicant will be asked to conduct a medical examination, attend an inteview , provide police clearance certificate, or send more documents 
  • Once the above steps are completed, the visa application will be processed. The super visa processing time in India is approximately 56 days. 

Relevant Reads:

The Canada super visa success rate is approximately 83%. Once the applicant is approved for the visa it will take around 8 days- 45 or 50 days for the processing. 

The Canadian super visa costs around CAD 100 per person. The visa fees are non-refundable. The amount must be paid to submit the Super visa Canada application. Apart from this, the applicant must provide biometric fees of CAD 85 per person or CAD 170 per family.

The super visa is a multiple-entry temporary visa. The visa validity is for 10 years. However, the applicant is permitted to stay in Canada for only 5 years per entry. 

We hope you now understand what are the Super Visa Canada Requirements. Want to apply for a Visa for your study abroad journey? Drop us a comment in the section below, or you can connect with a visa expert at Leverage Edu , and we will guide you on your dream journey!

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Blessy George

Blessy George works as a Content Marketing Associate at Leverage Edu. She has completed her M.A. in Political Science and has experience working as an Intern with CashKaro. She has written extensively on studying abroad, English Test preparation, visas, and online courses. During her free time, she likes to read and write poetry, and songs.

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COMMENTS

  1. U.S. Visa Invitation Letter Guide with Sample Letters

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  2. How to Address a Letter to an Embassy: 14 Steps (with Pictures)

    Make sure you have the correct gender - don't just assume based on the name. 2. Start with your greeting. After you've finished the address blocks and subject line of your letter, you're ready to begin the letter itself. Use a formal greeting and address the person to whom you're writing by their full title.

  3. Writing an Invitation Letter for a Visa Application

    The [country] Embassy, [Address] Letter of Invitation for [Visitor's Name]: Passport No:XXX77777. Dear Sir/Madam. I am writing this letter to support the visitor visa application for [Visitor's Name]. She / he is fully resident in [country], and is my [relationship].

  4. Sample Letter to US Consulate for Visitors Visa

    Arm yourself with travel medical insurance before you board your flight. [Date of visa interview] To: The US Consulate General, [New Delhi, India] Subject: Request for tourist visa for parents. Dear Sir/Madam, I am [Name], working as a [Job Title] for [Company Name], located at [Company Address], USA. My annual gross income is $ [Annual Income].

  5. Cover Letter For Visa Application: Format, Template, Samples, PDF

    A cover letter for visa application is a formal letter that is written to the embassy or consulate of the country you plan to visit. The purpose of this letter is to provide information about your trip, the purpose of your visit, your financial status, and any other relevant information that may support your application for a visa.

  6. How & When To Write a Visa Letter of Invitation (Sample Included

    Macy Newton. 73 Savannah Court. Washington, DC 20002. Home: 202-555-1212. Work: 202-555-2121. You can give this letter to your friend or relative to take along to the U.S. consulate when her or she presents the various forms and documents that comprise an application for a U.S. visitors' visa and meets with a U.S. consular official.

  7. Letter of Invitation for US Visa Application

    Sample of letter of invitation addressed to the consular officer. [Date] United States Consulate General. [Address of the Consulate] Dear Honorable Consul, [Visitor's Name] - PASSPORT NO XXXXXXXX - Born on [Visitor's Date of Birth] My name is [Host's Name], residing at [Host's Address] and I am a United States citizen (or lawful ...

  8. Self Introduction Letter to Embassy: Craft an ...

    Writing a self-introduction letter to an embassy for a visa application can be daunting. Here are some tips to help you create an effective letter that presents you in the best possible light: 1. Maintain a professional tone. Remember that the self-introduction letter is a formal communication with the embassy. Use a professional tone ...

  9. Sample of Letter of Support for Visa Application: Free & Effective

    A letter of support for a visa application is a document that provides additional assurance and details about the applicant. 3 Proven Visa Letter Samples for Quick Approval (Click Here) It typically comes from a friend, family member, or employer and offers insights into the applicant's character, purpose of visit, and plans during the stay. ...

  10. Invitation Letter Guide for U.S. Visa (B1/B2) Applications

    For many individuals planning a visit to the United States on a B1/B2 Visa, presenting a well-crafted invitation letter can significantly strengthen their application. While not mandatory, an invitation letter from a U.S. citizen or Legal Permanent Resident (LPR) can positively impact the visa process, especially when it highlights strong ties to the applicant's home country. Here, we explain ...

  11. Invitation Letter for US Visa: How to Write

    Invitation letter for U.S. visa application defined. An invitation letter is a document written by an individual formally inviting a family member or friend who's a foreign national to the U.S. for a specific period of time. Invitation letters are often used as supporting documentation to the foreign national's visa application when seeking ...

  12. Visitor Visa

    Online Nonimmigrant Visa Application, Form DS-160 - Learn more about completing the DS-160. You must: 1) complete the online visa application and 2) print the application form confirmation page to bring to your interview. ... A letter of invitation or Affidavit of Support is not needed to apply for a visitor visa. If you choose to bring a ...

  13. Preparing a visa application letter to embassy in 5 minutes

    The embassy does not provide an official visa letter format or template, and the format or style you use to create the visa letter is unimportant to the consulate. However, it is critical to ensure that its content is clear and concise. Also, the visa letter is the only place where you can communicate with the visa officer at the embassy who is ...

  14. Sample Letter to the US Consulate for Visitor Visa

    Rt. ₹ 83.08. [Date] Dear Honorable Consulor, [Visitor's Name] PASSPORT NO XXXXXXXX Born on [Visitor's Date of Birth] My name is [Host's Name], residing at [Host's Address] and I am a United States Citizen / lawful permanent resident alien. I am requesting that you issue a tourist (B-2) visa to [Visitor's Name] who resides at ...

  15. How to Write a Reference Letter to the Embassy: Your Comprehensive

    Your reference letter to the embassy can either make or break your visa application. It's why you need to craft it thoughtfully, beginning with an impactful opening. The first line is where you'll grab attention. Make it count by starting off with a strong statement about the person you're recommending.

  16. Sample Cover Letter for Business Visa

    Denize Doe. Email: [email protected] Phone number: +6744554432. Here is a business cover letter sample if the Embassy requires a letter from your employer. December 2022. Finland Embassy in Turkey. Gaziosmanpaşa, Beyaz Zambaklar Sok. No:44, 06700 Çankaya/Ankara Türkiye. Dear Sir/Madam.

  17. Visa Application Cover Letter

    Your Schengen tourist visa application cover letter should include the information listed below: Your full name. Your date of birth. Your nationality. Your passport details (passport number, issue date, and expiry date). Your current address. Your email address. Your phone number. The date when you are writing the letter.

  18. How To Write A Letter To Consulate For Visitor Visa

    Write the full name of the Officer, followed by the name of the U.S. Embassy or Consulate, complete address (including city, state, and ZIP code). Write a subject line: In the subject line, mention that it is an invitation letter for [Visitor's Name] - U.S. Visitor Visa Application.

  19. HR Letter to Embassy: Samples & Guide

    When writing an HR letter to the embassy, you must include all relevant information about the employee and their role in your organization. This will help embassy staff to make an informed decision on the visa application. Your letter should include details such as: The employee's full name and job title. Start date of their employment.

  20. Quick Tips on How to Write a Sponsorship Letter for a US Visa [with

    Although it is not a requirement, a US visitor visa (B-1/B-2) often includes a visa sponsorship letter to strengthen the nonimmigrant visa application. The US visa sponsorship letter is formally known as the letter of invitation. Not including a sponsorship letter may not be grounds to reject a visa, but we strongly recommend including one.

  21. Sample Request Letter for Expedited Visa Appointment

    Dear [Consulate/Embassy Staff], I am writing to request an expedited appointment for my visa application due to [state your reason, e.g., a medical emergency, urgent business meeting, etc.]. I have an urgent situation that necessitates my presence in [Country] at the earliest possible opportunity. [Provide a brief explanation of your situation ...

  22. What should be in an invitation letter

    An invitation letter can be written by someone in the United. States for a person applying for a US visitor's visa. It states who is inviting whom, what is the relationsh­ip between the parties, the purpose of the trip, and whether the person in the United States will fund all or part of the trip and expenses while in the US.

  23. Cover Letter For An Embassy Job(5 Samples)

    The best format for writing a cover letter is as follows: Address the employer with a formal salutation. For example, "Dear/Hello (name of the recipient).". If you do not know the recipient's name, you can refer to them as the hiring manager. The next step is to state the position you are applying for and how you found the opening.

  24. Cover Letter for Schengen Visa Application

    Sample Cover Letter for Tourist Schengen Visa. March 20, 2019New Delhi, India. Netherlands Embassy in New Delhi. 6/50 F, Shantipath. Chanakyapuri. New Delhi - 110021. Dear Sir or Madam, I am writing this letter to apply for a Schengen visa to visit the Netherlands from the dates May 20 to June 10, 2019.

  25. Ontario Allocating International Student Applications to Support Labour

    Quick Facts. In January 2024, Immigration, Refugees and Citizenship Canada (IRCC) announced changes to the International Student Program for 2024 and 2025, including a cap on the number of study permits issued to international students, excluding international students in Kindergarten to Grade 12, Master's and doctoral degree programs.; 22 of 23 universities will keep applications at the ...

  26. Create your Europass CV

    The best-known CV format in Europe. The Europass CV is one of the best-known CV formats in Europe. It is easy-to-use and familiar to employers and education institutions. You will first have to create your Europass profile with information on your education, training, work experience and skills. After you complete your Europass profile, you can create as many CVs as you want with just a few ...

  27. Italy Bocconi (Milan) ExchangeFall 2024

    STEP #4: RECEIVE YOUR VISA, ATTESTATO LETTERS, AND PASSPORT (ALL) After the Consulate processes your visa application, your passport and visa will be returned to your Program Manger at the Study Abroad Office. The visa will appear as a sticker inside one of the back pages of your passport.

  28. UK Cover Letter for Visa Application

    Cover Letter for UK Visa Application Sample. Here is a simple sample you can refer to when writing your cover letter: March 2023. UK Embassy in Macedonia. Todor Aleksandrov 165, Skopje 1000. North Macedonia. Dear Honorable Consul, My name is Stojan Nikola (passport number: NM22330011).

  29. Genuine Student requirement

    To be granted a student visa, all applicants must demonstrate they satisfy the genuine student criterion or the genuine student dependent criterion. In the online student visa application form, we will ask the applicant the below questions to address the GS criteria. Give details of the applicant's current circumstances.

  30. 7 Important Requirements to Obtain a Canada Super Visa in 2024

    Must have a secure certificate of Indian Status, and must be at l8 years of age. Exceeds or meets the essential income requirements, willing to sign a letter of invitation to Canada, and must promise to provide financial support to the applicant. On the other hand, the applicant must fulfil other requirements.