application letter for a visa

Sample of Letter of Support for Visa Application: Free & Effective

In this article, I’ll guide you through a detailed, step-by-step process to write an effective letter of support for a visa application, including customizable templates to get you started.

Key Takeaways: Understanding the Purpose: Learn what a letter of support for a visa application is and why it’s important. Step-by-Step Guide: Follow a comprehensive guide to writing an effective letter. Free Template: Use the provided template to simplify your writing process. Real-Life Examples: Gain insights from examples based on actual experiences. Tips for Success: Discover key tips to enhance your letter’s impact.

Understanding the Purpose

A letter of support for a visa application is a document that provides additional assurance and details about the applicant.

It typically comes from a friend, family member, or employer and offers insights into the applicant’s character, purpose of visit, and plans during the stay.

Why is it Important?

• Strengthens the Application: It adds credibility to the applicant’s intentions.
• Personal Touch: Offers a personalized perspective on the applicant.
• Addresses Potential Concerns: Helps clarify any uncertainties visa officers might have.

Step-by-Step Guide to Writing the Letter

1. Start with Personal Details:

• Your name, address, and contact information.
• Your relationship with the applicant.

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2. Introduction of the Applicant:

• Full name of the applicant as in their passport.
• Your personal connection and how long you’ve known them.

3. Purpose of Visit:

• Clearly state the reason for the applicant’s visit (e.g., tourism, business, family visit).
• Mention the planned duration and dates if known.

4. Assurances and Support:

• Confirm your support (accommodation, financial, etc.).
• Address the applicant’s plan to return to their home country.

5. Closing Remarks:

• Reiterate your support and confidence in the applicant.
• Provide your availability for further queries.

6. Signature:

• Sign the letter to authenticate it.

Sample of Letter of Support for Visa Application

[Your Full Name] [Your Address] [City, State, Zip] [Email Address] [Phone Number] [Date]

To Whom It May Concern,

I am writing to support the visa application of [Applicant’s Full Name]. My name is [Your Name], and I am a [Your Relationship with the Applicant] of [Applicant’s Name] for [Number of Years/Months].

[Applicant’s Name] intends to visit [Country] for [Purpose of Visit], from [Start Date] to [End Date]. During their stay, they plan to [Briefly Describe Activities or Plans].

I would like to assure that [Applicant’s Name] will be staying with me at my residence located at [Your Address]. I am fully prepared to provide for their needs during their visit, including accommodation and financial support if necessary.

I am confident that [Applicant’s Name] will comply with all the visa regulations and return to [Applicant’s Home Country] as planned. Please feel free to contact me if you need further information or clarification.

Thank you for considering this application.

Sincerely, [Your Signature] [Your Full Name]

Real-Life Example

In my experience, a well-drafted letter played a pivotal role in the successful visa application of my friend, Maria. Her purpose was to attend a conference, and the letter highlighted her professional background and the importance of the event in her career, which added significant value to her application.

List of Essential Elements:

• Clear Purpose: Indicate the specific reason for the visit.
• Personal Connection: Show your genuine relationship with the applicant.
• Support Details: Mention how you will support the applicant during their stay.
• Return Assurance: Highlight the applicant’s intent to return to their home country.

Tips for Success

• Be Honest: Provide truthful information.
• Keep It Concise: Stick to relevant details.
• Professional Tone: Maintain a formal and respectful tone.
• Proofread: Check for errors before sending.

Comment Request: If you’ve written a letter of support for a visa application or have any additional tips, please share your experiences in the comments below

Related Posts

• 3 Letter of Support for Visa Templates: Must-Haves
• Sample Immigration Letter Of Support For A Friend: Free & Effective
• Sample Letter for Visa Application for Family: Free & Effective

Frequently Asked Questions (FAQs)

Q: What is a Letter of Support for a Visa Application?

Answer: A letter of support for a visa application is a document provided by someone who knows the applicant, often a friend or family member, to help strengthen their visa application. 

In my experience, this letter detailed my relationship with the applicant, their purpose of visit, and my assurance of their compliance with visa terms. It made a significant difference in the approval process.

Q: How do I write an effective Letter of Support?

Answer: To write an effective letter of support, include specific details about your relationship with the applicant, the purpose of their visit, and their character. 

When I wrote one, I made sure to emphasize how well I knew the applicant and their reasons for traveling. Keeping the letter concise, factual, and heartfelt is key.

Q: Who should write the Letter of Support?

Answer: Ideally, the letter of support should be written by someone who has a close relationship with the applicant, such as a family member, friend, or employer. 

When I needed one, I asked my brother, who is a U.S. citizen, to write it. His status and our familial relationship added weight to the application.

Q: Is a Letter of Support mandatory for a visa application?

Answer: A letter of support is not always mandatory, but it can be incredibly beneficial. In my case, while it wasn’t required, it significantly helped in demonstrating my ties and intentions. 

It acts as a character reference and can provide additional assurance to the visa officers about the applicant’s credibility.

Q: What information should be included in the Letter of Support?

Answer: The letter of support should include the writer’s relationship to the applicant, the purpose of the visit, the applicant’s intended length of stay, and any assurances regarding adherence to visa regulations. 

When I wrote one, I also included details about my financial support and accommodation for the applicant, which provided further evidence of a well-planned visit

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Schengen Visa Application Cover Letter – Sample Letter for Schengen Tourist Visa

The cover letter you must submit for your Schengen Visa application is an important document that states the reason you are traveling to a certain Schengen country. In your Schengen Visa Application Cover Letter, you must address the Embassy or Consulate of the destination country you plan to visit, as your main goal is to persuade the Consular staff that you are a suitable candidate for receiving the Schengen visa.

How to Write a Cover Letter for a Schengen Tourist Visa?

Your Schengen tourist visa application cover letter should include the information listed below:

• Your full name.
• Your date of birth.
• Your nationality.
• Your passport details (passport number, issue date, and expiry date).
• Your current address.
• Your email address.
• Your phone number.
• The date when you are writing the letter.
• The name of the embassy or consulate where you are applying for the Schengen visa.
• The embassy or consulate’s address.
• The intention of traveling with a Schengen Tourist Visa (e.g., tourism, sightseeing, visiting friends or family, attending an event, etc.).
• The entry and exit dates of your trip.
• A detailed itinerary of your trip, including the Schengen countries you plan to visit during your trip, information about your planned accommodations, flights, and any tours or activities you have booked.
• Your financial capacity to cover your trip expenses.

Tourist Visa Application Cover Letter Sample

• Immigration

U.S. Visa Invitation Letter Guide with Sample Letters

Learn how to write an invitation letter for a u.s. visa with detailed information and two sample invitation letters. get a u.s. visa invitation letter sample today..

Key Takeaways:

• Learn how to write a U.S. visa invitation letter with key components, formatting tips, and sample letters to help you craft your own.
• An invitation letter can be a useful piece of evidence for the U.S. Consulate, showing the visitor’s intent and reason to return.
• Include important details such as your full name, address, relationship with the visitor, purpose of visit, and your intention to cover expenses.

If you’re planning to invite friends or family to visit you in the United States, one of the requirements they may need to fulfill is obtaining a U.S. visa. As a part of this process, an invitation letter written by you can help establish the purpose of their visit. In this blog post, we’ll cover how to write an invitation letter for a U.S. visa and provide two sample invitation letters to help you craft your own.

Understanding the Importance of a U.S. Visa Invitation Letter

A U.S. Visa Invitation Letter is a personal document, and while it is not a mandatory requirement, it can be a useful piece of evidence that shows the U.S. Consulate that the visitor has a reason to return to their home country after visiting the United States. It can also explain why you are inviting them, which may help the consulate understand the visitor’s intent.

Key Components of an Invitation Letter

When writing a U.S. Visa Invitation Letter, it should include the following information:

• Your full name, date of birth, address and telephone number in the United States.
• Your occupation and your status in the United States.
• A clear statement of your relationship with the visiting individual.
• Detailed information on the planned visit including the purposes of traveling, where the visitor will stay, and how long the visit will last.
• Your intention to cover all living expenses, accommodation, and travel costs, if applicable.

It’s also helpful if the letter can include details such as:

• Your legal status in the U.S. (e.g., citizen, permanent resident).
• The visitor’s full name, date of birth, and their address and telephone number.

Remember to sign and date the letter. Attach any supporting documents, like a photocopy of your ID or passport, evidence of your status in the U.S., and proof of your relationship with the visitor.

Also of Interest:

L1 visa substantial presence test and irs form 8843 filing guide, understanding the multiple-entry visa: application process and travel documentation, formatting the invitation letter.

The U.S. Visa Invitation Letter should be formal, yet personal. It usually does not need to be notarized, but it should be typed and printed on standard paper. The tone should be welcoming and warm, reflecting the personal nature of the invitation.

Sample Invitation Letter 1

Here is a simple sample of what an invitation letter might look like:

[Your Full Name] [Your Street Address] [City, State, Zip Code] [Email Address] [Phone Number] [Date]

Consulate General of [Visitor’s Home Country] [Countries Consular Address]

Subject: Invitation for [Visitor’s Full Name], Passport No: [Visitor’s Passport Number]

Dear Consulate,

I, [Your Full Name], residing at [Your Address], am writing this letter to support the visa application of my [relationship, e.g., friend], [Visitor’s Full Name].

[Visitor’s Full Name] plans to visit the United States briefly for leisure and sightseeing purposes. During their stay, which we anticipate lasting from [arrival date] to [departure date], [he/she/they] will be staying with me at my home. The address is listed above. I will be taking time off work to show [him/her/them] around the city and ensure [he/she/they] experience the diverse cultural heritage of our country.

I am a [Your Occupation] and residing in the U.S. as a [Your Status, e.g., U.S. citizen/permanent resident]. I am providing this letter to attest to my intention to support [Visitor’s Full Name] during [his/her/their] visit. I will ensure to cover all expenses, including but not limited to boarding, food, and travel expenses within the U.S. during the duration of [his/her/their] stay.

Thank you for considering this application. Please feel free to contact me if any further information is required.

[Your Signature] [Typed Name]

Sample Invitation Letter 2

For a different scenario or relationship type, the letter might look slightly different:

[Your Full Name] [Your Occupation] [Your Address] [City, State, Zip Code] [Date]

United States Citizenship and Immigration Services (USCIS) [Service Center Address]

Subject: Invitation Letter for [Family Member’s Full Name]

Dear Sir/Madam,

I’m writing this letter to provide details regarding my invitation for [Family Member’s Full Name] to visit me in the United States.

My name is [Your Full Name], and I’m a [Your Status, e.g., legal permanent resident] working as a [Your Occupation] here in [City, State]. I live at the address above and have been a resident there for the past [number of years/months] years.

I would like to invite [Family Member’s Full Name], who is my [relationship, e.g., mother/father/sibling] to visit me in the United States for [length of the visit]. During their visit, they will be residing with me at my home.

It has been [number of years/months] years since we last saw each other, and this visit would mean a great deal to both of us. We plan to spend quality time and I will also take them to visit various tourist attractions such as [mention specific places or landmarks].

I will ensure that my [family member’s relationship] will have all the necessary care and resources at their disposal and am prepared to bear all the costs during their stay in the United States.

Attached are copies of documents proving my status in the United States and evidence of my financial ability to support this visit.

Please feel free to reach out to me for any further information or clarification needed to process this request.

Appreciatively,

[Your Signature] [Your Full Name]

When sending the invitation letter, it’s advised to include it with the rest of the applicant’s documentation. Visit the official U.S. Department of State’s Bureau of Consular Affairs website for further guidelines on supporting documents for visa applications.

Crafting an invitation letter for a U.S. visa is an opportunity to help facilitate a smooth visa application process for someone you care about. By following the guidelines and using the sample invitation letters provided, you can create a welcoming and supportive document that helps underscore the visitor’s intentions and your support during their visit.

Learn Today:

U.S. Consulate: An official office of the U.S. government located in other countries, responsible for providing consular services to U.S. citizens and processing visa applications.

U.S. Visa Invitation Letter: A personal document written by a U.S. resident or citizen inviting someone from another country to visit the United States. It serves as evidence of the purpose of the visit and may provide details about the inviter and the relationship between the inviter and the visitor.

U.S. Consulate General: A high-level diplomatic officer representing the U.S. government and providing consular services to U.S. citizens in other countries.

Relationship: The connection or bond between the inviter and the visitor, such as being friends, family members, or relatives.

Living Expenses: Costs related to day-to-day necessities, including accommodation, food, transportation, and other essential needs.

Legal Status: The immigration status or classification of an individual in the United States, indicating whether they are a citizen, permanent resident, or have another lawful status.

Notarized: The process of having a document officially certified by a notary public, confirming the authenticity of the signatures and the document’s content.

Photocopy: A reproduction or duplicate of an original document made through the use of a photocopier or scanning device.

Supporting Documents: Additional evidence or documentation submitted along with the invitation letter to strengthen the visitor’s visa application, such as a copy of the inviter’s ID or passport, proof of legal status in the U.S., and proof of relationship with the visitor.

USCIS: United States Citizenship and Immigration Services, an agency within the U.S. Department of Homeland Security responsible for administering the nation’s immigration system.

Service Center: Regional offices of USCIS responsible for processing immigration petitions and applications.

Legal Permanent Resident: An individual who has been granted lawful permanent residence in the United States through obtaining a green card, indicating their status as a permanent resident.

Tourist Attractions: Places or landmarks of interest to visitors that are popular for sightseeing or leisure activities.

Bureau of Consular Affairs: A bureau within the U.S. Department of State responsible for providing visa services, protecting U.S. citizens overseas, and managing U.S. passports and other travel documents.

Visa Application: The process of applying for a visa to enter a country, which involves submitting required forms and supporting documents, attending an interview if necessary, and paying applicable fees.

So, there you have it! Writing an invitation letter for a U.S. visa doesn’t have to be daunting. Just remember to include all the necessary information, keep it warm and personal, and attach any supporting documents. If you want more guidance and sample letters, head over to visaverge.com. They’ve got all the visa-related info you need. Happy letter writing!

This Article in a Nutshell:

To invite friends or family to the U.S., they may need a visa. An invitation letter can help establish the purpose of their visit. Include your contact details, relationship, visit details, and your intention to cover expenses. Keep the tone warm and personal. Remember to sign, date, and attach supporting documents.

Thank you for this information it was very helpful to me …..

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Invitation Letters

Sample Invitation Letter for a Visa Application

If you’re based in the United States and looking forward to having friends or relatives visit from abroad, one key step you might consider is providing them with an invitation letter to support their visa application. While this letter is not a mandatory requirement for the visa process, it can play a supportive role in strengthening their application for a visitor’s visa. But what precisely is an Invitation Letter for a Visa Application?

An Invitation Letter for a Visa Application is a personal document, typically written by a U.S. citizen or legal resident, expressing their intent to host an international visitor in their home. This could be a family member, friend, or any acquaintance planning to visit the United States. The letter serves to clarify the purpose of the visit, the relationship between the host and the visitor, and details about the stay, including accommodation and duration. Understanding how to craft this letter effectively is crucial, as it can help to articulate the visitor’s intentions and provide additional context for their visit. In this article, we will guide you through the essentials of drafting a comprehensive and persuasive invitation letter for a visa application.

Invitation Letters for a Visa Application

Invitation Letter Template for Visa Application

An Invitation Letter for Visa Application is a document written by a resident of a country to invite a friend, family member, or colleague to visit them from abroad. This letter is an essential part of the visa application process, as it provides the consulate or embassy with context regarding the visitor's purpose and arrangements. The template provided in our previous response is tailored to be versatile and user-friendly, with sample data in brackets to guide the user in personalizing the letter. It includes all the necessary elements, such as personal details, relationship to the visitor, purpose of the visit, and assurances of financial responsibility. This template is designed to be easily adaptable to a variety of situations, making it a valuable asset for anyone needing to create a compelling and effective invitation letter for a visa application.

Sample Invitation Letter for Visa Application

A Sample Invitation Letter for Visa Application is a document written by a person residing in a country, inviting someone from another country to visit. It is an essential part of a visa application, providing the consulate or embassy with details about the invitee and the purpose of the visit. The template we previously discussed offers a clear and structured format for creating such an invitation letter. It includes all necessary fields, like sender and recipient information, relationship details, and the purpose of the visit, and is adaptable for various scenarios. By filling in the specific information in the provided brackets, users can easily customize this letter for their unique needs, ensuring a smooth visa application process.

Invitation Letter Requirements for a Visa Application

When drafting an Invitation Letter for a Visa Application, it’s crucial to understand that this document helps the U.S. government assess the visitor’s intentions and ensure they have a reliable support system during their stay. To make your invitation letter effective and credible, it should meet the following key requirements:

• Legal Status of the Host : The person writing the invitation letter must be a lawful citizen or a permanent resident of the United States. This status should be clearly stated in the letter, as it establishes the legitimacy of the invitation.
• Registered Residence : The host should have a registered and stable living space. This indicates that you are established in the country and capable of hosting the visitor.
• Accommodation Capacity : It’s important to show that your home has adequate space to comfortably accommodate your guest. This could involve detailing the living arrangements in your letter.
• Relationship with the Visitor : The visitor should ideally be a close relative, friend, or romantic partner. Clarifying the relationship in the letter helps establish the personal connection and the purpose of the visit.
• Confirmation of Accommodation : Explicitly state that the visitor will be staying with you, and provide your full address. This assures the authorities that the visitor has a definite place to stay, reducing concerns about their accommodations during their visit.
• Visitor’s Financial Sustainability : Clearly indicate that the visitor will not seek employment in the U.S. and has sufficient financial means or support for their stay. This can include mentioning the visitor’s ties to their home country, such as ongoing employment, which suggest their intent to return after the visit.

The more detailed and clear your invitation letter is, the better it will serve its purpose. Providing additional supporting documents, such as your proof of citizenship or residence, can also strengthen the credibility of your invitation.

What to Include in a Letter of Invitation

When composing a visa invitation letter, remember that although it’s a personal document, it plays a significant role in the visa application process. It should strike a balance between being personable and providing the necessary details to the U.S. consulate. The primary goal is to establish a genuine relationship with the invitee and assure the consulate of your visitor’s intentions. In your letter, start with your and the recipient’s name and full addresses. Then, ensure to include the following crucial details:

• Your Personal Information : Begin with your full name, home address, occupation, contact details, and most importantly, your citizenship or residency status in the United States. This helps establish your identity and qualifications as a host.
• Visitor’s Personal Information : Include your visitor’s full name as it appears in their international passport, their contact information, residential address, and date of birth. These details should match their passport and visa application to avoid inconsistencies.
• Purpose and Duration of Visit : Clearly state the reason for their visit (e.g., vacation, family event) and the intended length of their stay. This gives the consulate an understanding of the visit’s scope.
• Your Relationship with the Visitor : Describe the nature of your relationship (family, friend, etc.). A clear explanation helps reinforce the purpose of the visit.
• Financial Arrangements : Specify who will be covering the visitor’s expenses during their stay. If you are sponsoring their visit, mention this explicitly along with your ability to support them financially.
• Accommodation Details : Describe your living situation, indicating that you have sufficient space to host the visitor. Include details about your home to provide a clearer picture of the living arrangements.
• Planned Entry and Exit Dates : Mention the intended dates of entry and departure. This should align with the visitor’s travel itinerary and visa application.

Invitation Letter for Visa Application (Format)

[Embassy of the Visitor’s Home Country]

[Embassy Address]

[City, State, Zip Code]

Re: Letter of Invitation for [Visitor’s Name], Passport No: [Passport Number]

Dear [Embassy Official’s Title and Last Name],

I, [Your Full Name], currently residing at [Your Full Address], am writing to support the visa application of [Visitor’s Full Name], a citizen of [Visitor’s Home Country], holding passport number [Visitor’s Passport Number].

[Visitor’s Name] and I have [describe the nature and length of your relationship] and I am eager for them to visit me in the United States from [planned entry date] to [planned exit date]. As a [your citizenship status – U.S. citizen or permanent resident], I am committed to providing [Visitor’s Name] with accommodation at my residence and financial support during their stay.

The purpose of this visit is [briefly outline the plans for the visit, such as sightseeing, attending family events, exploring the U.S., etc.]. I have attached relevant documents to corroborate my statements and to demonstrate my ability to support this visit.

I respectfully request your consideration and approval of [Visitor’s Name]’s visa application. Thank you for your time and attention to this matter.

[Your Name]

[Your Signature]

20 November 2030

Embassy of the United States

[Embassy Address in Ghana]

Accra, Ghana

Re: Invitation to Visit the United States – Margaret Fray, Passport No: [Passport Number]

Dear Sir/Madam,

I am writing to extend an invitation to Margaret Fray, a citizen of Ghana and my close friend, to visit me in the United States. I, Kelly White, am a permanent legal resident of the United States, residing at 289 Pineapple Bay, [Your City, State, ZIP Code, USA].

I have known Mrs. Fray for 15 years, and we have maintained a strong and enduring friendship. I am inviting her to stay with me from 4 December 2030 to 4 January 2031. During her visit, we plan to [briefly describe the activities planned, such as sightseeing, attending cultural events, etc.].

To support her visit, I will provide Mrs. Fray with accommodation at my residence and ensure that all her living expenses are covered during her stay. I can confirm that Mrs. Fray has no intention of seeking employment in the United States and plans to return to Ghana on the specified exit date.

Please find attached supporting documents, including proof of my residency status in the United States and details of my accommodation. Should you require any further information or clarification, please feel free to contact me at [Your Contact Information].

Thank you for considering this request and for your time in reviewing this letter.

Kelly White

Invitation Letter for Visa Application (Word Template)

The Invitation Letter for a Visa Application, while personal, plays a vital role in assuring the U.S. government of your visitor’s intentions and their financial and accommodation arrangements in the United States. When crafting this letter, it’s crucial to be concise, clear, and professional, as it will be closely evaluated by the U.S. consulate. Ensure that the content is directly relevant to the visa application, and meticulously proofread the letter to avoid any misunderstandings. A well-written invitation letter can significantly aid in the visa application process, providing a smoother experience for your visitor.

How did our templates helped you today?

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Invitation Letter Guide for U.S. Visa (B1/B2) Applications

For many individuals planning a visit to the United States on a B1/B2 Visa, presenting a well-crafted invitation letter can significantly strengthen their application. While not mandatory, an invitation letter from a U.S. citizen or Legal Permanent Resident (LPR) can positively impact the visa process, especially when it highlights strong ties to the applicant’s home country. Here, we explain what makes an effective invitation letter for a U.S. visitor visa.

Keys to a B Visa Invitation Letter

An effective invitation letter should communicate:

• Host’s Details: Include the host’s name, status in the U.S. (citizen or LPR), contact information, and address.
• Visitor’s Information: Please provide your full name, date of birth, passport number, and contact information.
• Relationship: Clarify the nature of your relationship with the host.
• Visit Details: State the purpose, exact duration, and itinerary of your visit, including accommodation arrangements.
• Financial Responsibility: It should be explicitly mentioned if the host bears any costs.

Structure of the B Visa Letter

The letter should originate from the host and detail their relationship with the visitor. It should be dated, contain both parties’ full information, and specify the hosting arrangements and travel dates. Crucially, it should emphasize the temporary nature of the stay in the U.S.

Sample B Visa Invitation Letter

Below is a template of how such a letter might be structured:

[Host’s Full Legal Name]

[Host’s Full U.S. Address]

Dear [Visitor’s Full Legal Name],

I, [Host’s Name], am delighted to invite you to the United States to celebrate my 50th wedding anniversary in Buffalo, NY, on February 21, 2050. You will be accommodated at my Buffalo, NY, residence from February 21 to February 28. Our plans include visiting Niagara Falls, Letchworth State Park, and Fort Niagara. I will cover the costs of your round-trip airfare, food, and medical insurance during your stay. Your presence would mean a lot to us.

[Host’s Signature]

[Host’s Contact Information]

Supporting Documentation for a B Visa

Accompany this letter with relevant documents such as event invitations, proof of roundtrip airfare, host’s identification or passport, accommodation proof, and a detailed travel itinerary.

Insights for B Visa Applicants

For B Visa applicants, remember:

• Dependent Visas: Spouses and children must apply separately for a B-2 visa.
• Employment Restrictions: B-1/B-2 visa holders are prohibited from working in the U.S.
• Visa Validity: A valid U.S. visa in an expired passport remains active; do not remove it from the expired passport.

Crafting an invitation letter with these elements can significantly enhance the credibility of your B1/B2 Visa application and facilitate your travel plans to the United States.

Schedule a Consultation with an Immigration Lawyer

• USDOS: Visitor Visas

We Can Help!

You may have questions regarding U.S. immigration laws and visas. We invite you to contact our team at Richards and Jurusik for detailed guidance and assistance. We aim to provide the most accurate and up-to-date information to make your immigration process smoother and less stressful. The immigration lawyers at Richards and Jurusik have decades of experience helping people to work and live in the United States. Read some of our hundreds of 5-star client reviews ! Contact us today to assess your legal situation.

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Form I-94 is the official record of a traveler’s inspection upon entry and legal admission to the United States. Historically, it has been provided in paper format and attached to passports, but Customs and Border Protection (CBP) has now shifted to issuing electronic I-94 records. This move simplifies the process, making records easily accessible online. If the United States Citizenship and Immigration Services (USCIS) issues an I-94, it’s included at the bottom of the USCIS I-797 Approval Notice during an extension or status change application.

Multiple U.S. Visas: Concurrent Validity and U.S Entry

U.S. immigration becomes more complex, especially when juggling multiple visas. To avoid legal pitfalls, it’s essential to grasp the regulations around concurrent visa validity and the conditions for entry. Here’s what you need to know if you’re managing or applying for more than one U.S. visa.

Public Benefits’ Impact on Nonimmigrant Visas

For nonimmigrant visa holders in the United States, understanding which public benefits you are eligible for—and how receiving these benefits might affect your visa status—is crucial. Nonimmigrant visa categories encompass various purposes, including tourism, business, study, and temporary work. The eligibility for public benefits among nonimmigrant visa holders is limited, reflecting the temporary nature of their stay in the U.S. This post explains the benefits nonimmigrant visa holders can and cannot receive and the impact on their visa status.

Grace Period for F-1 visa holders after their OPT Expires

F-1 visa holders on Optional Practical Training (OPT) are eligible for a 60-day grace period after their OPT employment authorization document (EAD card) expires. This grace period allows F-1 students some extra time to prepare to leave the United States, change status, or transfer to a new school. Here’s what you need to know about the 60-day OPT grace period.

SAMPLE COVER LETTERS for VISA APPLICATION: Korea, Schengen, Australia

Employment certificate, financial documents, and income tax return (ITR) are the staples of most visa applications. But there is one document that is usually overlooked — the cover letter.

A cover letter isn’t always a requirement when applying for a visa. However, it’s something that we often recommend to add to your pile of documents, especially if there is no interview and you have some explaining to do.

You see, sometimes, things don’t always fit the mold perfectly. There are cases wherein you can’t provide the exact document needed, but you have a very good alternative. Or maybe you just can’t provide something at all, but you have a perfectly valid reason. Or perhaps you’re traveling with a group or for a special purpose. These instances could probably benefit from a well-crafted explanation to give the visa officer a clearer picture of your situation.

When I apply for a visa, I usually submit a cover letter regardless of whether or not it’s one of the requirements. I always want to give a summary of my application and clarify some aspects that may be prone to misinterpretation.

WHAT'S COVERED IN THIS GUIDE?

What should be in a cover letter?

For me, a good cover letter must be able to provide the following:

• A short introduction about yourself.
• Your travel dates and the purpose of your trip
• If traveling with a group: your companions and your relationship with them
• If sponsored: your sponsor’s name, your relationship with them, and the reason why they are willing to sponsor you
• If you’re missing some requirements: the reason why you won’t be able to provide them and the alternatives you are submitting instead
• If applying for a double entry or multiple entry visa: the reason why you need to be allowed more than one entry
• A quick rundown of the destinations you will be visiting
• A quick summary of your travel history (if any), highlighting that you have NEVER violated visa rules in the past
• A promise to return to your home country in time

Looks like a lot, huh? But here’s the thing: According to a couple of friends who used to work as visa officers at strict embassies, they usually had very little time to assess each application. Hence, if you’re going to make a cover letter, go straight to the point . One page should be enough. The key is being concise — finding the balance between giving enough information and keeping it short and sweet.

Here are some samples. I intentionally used complicated situations to give you an idea how I usually explain them. If they don’t apply to you, feel free to modify these to match your case. Please use this only as a model for your own cover letter. Please do not copy-paste the whole thing without adjustments.

Sample Cover Letter for Australian Visa (Online Application)

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Sample Cover Letter for Schengen Visa

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Sample Cover Letter for Korean Visa

2020 • 1 • 7

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where to attach cover letter for Australia Visa application?

In my case, I uploaded it under Evidence of Planned Tourism Activities > Others.

Hello, I will be applying for a Japan visa and will submit a cover letter din. I have a few questions:

• If I am traveling with friends pero we will be submitting individual applications, do I need to include that in the cover letter na I am with them on this trip?
• Do you need to submit all your savings account o kahit isa nalang?
• Plan ko rin sana (dahil nabasa ko sa ibang posts nyo hehe) na payroll and savings account ipasa, pero kung nililipat ko rin naman yung laman ng payroll sa savings, need ko pa ba isubmit yung payroll account?
• Sa ibang Japan visa application na napanuod ko, nagsusubmit sila ng bank certificate at bank statement. Do I need to do that?
• If yes, need ko ba explain sa cover letter ko na tinatransfer ko sa digital bank muna yung pera saka ko tinatransfer sa savings account? (kasi baka makita, if may bank statement, na nanggaling sa ganitong account yung pumasok na pera)

sorry habang nagtatype ako nadadagdagan questions ko haha. sana masagot parin. Thank you sa travel guides. Super helpful. :)

This is for Japan ha.

1. You may indicate your companions. Ako I prefer na imention sila to show na travel with friends talaga.

2. OK lang kahit isa lang kung sa tingin mo strong enough ung account na yun. Pwede ring madami if feeling mo di enough ung isa lang.

3. Naeempty ba ung payroll account when u transfer?

4. Bank cert lang naman ang need ng Japan so kahit walang statement, ok lang.

5. If hindi ka magsusubmit ng statement, di na need iexplain kasi hindi lalabas. :)

I plan to visit Canada and have started my visa application. I selected visit friend for purpose instead of tourism as I would like to be fully honest with my application. My very purpose is to be with my boyfriend and meet his family and friends. Touring comes as a bonus. Would it be fine to add captions or narrations on the pdf document together with our pictures as proof? I also have our hotel and tour bookings and his boarding passes on the two times that he has visited me here in PH. This is the Proof of Relationship section on the application visa.

Hello. Any recommendations for Schengen visa assistance agencies?

Try Gazelle Travel and Tours around Ortigas or Constellation Travel in Makati.

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Cover letter and visa or immigration application: what you need to know

• Published on 17/10/2023
• Modification: 10/17/2023
• Add a comment

When applying for a visa or immigration status, a cover letter is used to explain your intentions and qualifications in a structured and focused way. It can take a variety of forms, including letters of explanation the reasons for visit and submission letters each tailored to specific aspects of the request. The letter must be consistent with the information provided in the application forms, such as the purpose of the trip, dates and availability of funds. Immigration officers use these letters to assess your application thoroughly. There are recommended practices for writing an effective letter, such as checking spelling and grammar, highlighting key points and maintaining a flowing structure. In addition, a submission letter written by an accredited professional, which includes references to relevant case law, can greatly improve the chances of the application being approved.

The added value of a well-written Cover Letter in the visa or immigration application process

Visit letter of motivation often overlooked in the visa or immigration application process, can actually be a decisive factor in the success of your application. A well-written cover letter doesn't just reiterate information already provided in forms and supporting documents; it gives that information a face and a voice, providing context and connecting the dots between your past, present and future intentions.

A persuasive tool

Firstly, a cover letter acts as a persuasive tool. It gives you the opportunity to present a coherent argument about why you should qualify for the visa or status you're applying for. You can explain things that aren't immediately obvious on standardized forms, such as the reasons behind certain career or life decisions that may have an impact on your application.

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Credibility and consistency

Secondly, the letter adds credibility and consistency to your file. Immigration officers look for clues to assess your reliability and integrity. A polished, well-organized and truthful cover letter enhances your credibility and can balance out weaker aspects of your application.

Enhance your profile

Third, the cover letter allows you to expand on your profile . While official forms and documents offer a "black and white" view of your situation, the cover letter provides the nuances, colors and context that make your profile unique. This is particularly useful in complex cases where further explanation is required, such as minor criminal records, gaps in employment or education, or previously refused visas.

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Ability to bypass obstacles

Fourthly, a well-informed letter can help you anticipate and circumvent potential obstacles to the approval of your application. For example, if you've already had a visa refused, a cover letter is the ideal place to explain what has changed since then and why that decision should be re-evaluated.

What is a cover letter in the context of an immigration or visa application?

A covering letter, also known as a cover letter or submission letter in some cases, is a document that complements your visa or immigration application. It provides a broader context to the information provided in the official forms, and offers an opportunity to present yourself in a more personal way to the relevant authorities. This letter can be an opportunity to detail specific aspects of your situation that are not covered in the standard forms.

Depending on the country and the type of visa, this letter can take several names:

• Cover Letter Used mainly in the United States, this term refers to a letter that generally accompanies any type of application, whether for a student, work or tourist visa.
• Letter of Explanation : Frequently used in Canada, this type of letter explains the reasons and circumstances surrounding your application, and is often required for temporary residence visas, study permits or work permits.
• Personal Statement or Cover Letter : In the UK, we often refer to a "Personal Statement" for student visas and a "Cover Letter" for work visas.
• Statement of Purpose This term is mainly used in Australia for student or skilled worker visas.
• Letter of Motivation In the Schengen area, this letter is generally required for short-stay, student or work visas.
• Carta de Motivação In Portugal, this is the Portuguese version of the cover letter, often required for work and residence visas.
• Erklärungsschreiben : In Germany, this letter is used to explain the reasons behind a visa application, whether for a work, student or tourist visa.
• Carta de Intención Used in Spanish-speaking countries, this term is similar to the cover letter and generally accompanies applications for student or work visas.
• Lettera di Motivazione In Italy, this letter is generally required for student and work visa applications.
• Intensjonsbrev In Norway, this letter usually accompanies applications for work or residence visas.
• Motivációs levél In Hungary, this letter is commonly used for student visa applications.
• Motivaciono Pismo In Balkan countries such as Serbia, Croatia and Bosnia, this type of letter often accompanies applications for student or work visas.
• Kirjeen Selitys In Finland, this term is used for letters explaining the reasons for applying for a visa or residence permit.
• Dinləmə Məktubu In Azerbaijan, this type of letter is usually required for student or work visa applications.
• प्रयोजन पत्र (Prayojan Patra): In India, this letter is often used for student or business visas.
• 履歴書付きカバーレター (Rirekisho-tsuki kabāretā) : In Japan, this expression refers to a cover letter that is attached to a CV for work visa applications.

List of countries, official letter names and application contexts

What's the difference between a cover letter and a letter of intent?

The ambiguity between cover letter and letter of intent is quite common, especially when it comes to immigration formalities or visa applications. So what's the fundamental difference between the two?

• Objective :
• Letter of motivation The purpose of the application is to complete a visa or immigration application by explaining why the applicant is the best choice for visa approval. It is generally more focused on "selling" yourself, your skills and your intentions.
• Letter of intent This letter is most often used in an academic or professional context. It describes your intention to embark on a certain course of action, such as pursuing a specific program of study or accepting a job offer.
• Recipient :
• Letter of motivation It is usually addressed to the immigration authorities or consulate of the country where you are applying for a visa.
• Letter of intent : It is often addressed to an academic institution, employer or other organization, rather than to the immigration authorities.
• Letter of motivation It generally covers your qualifications, experience, future plans in the host country, and how you plan to comply with immigration rules and regulations.
• Letter of intent : It can cover similar topics but in a different context, for example, why you're interested in a specific academic program and how you plan to contribute to it.
• Letter of motivation It is specific to the visa or immigration application.
• Letter of intent It's more versatile and can be used in a variety of scenarios, including, but not limited to, school admissions, job offers, or business partnerships.
• Letter of motivation She often focuses on practical details such as financial arrangements, travel dates, and other elements that could influence the visa decision.
• Letter of intent It's often broader in scope, and can even be a little more conceptual or philosophical in its approach, focusing on issues such as compatibility of values or long-term goals.

Although both types of letter share certain similarities, their purpose, target audience and content can differ significantly. That's why it's important to understand the requirements of each situation when choosing the right type of letter to write.

Difference between the cover letter and the letter of appeal against a visa refusal

The cover letter and the letter of appeal against a visa refusal are two distinct tools in the immigration process. While the former accompanies the initial visa application, highlighting the applicant's qualities and intentions, the latter is used after a refusal to contest the decision taken. Each is addressed to a specific audience and requires a different approach to writing. The choice of tone and content strongly depends on the purpose of the letter. To better understand these nuances, I invite you to read my other article on this subject: Appeal against Schengen visa refusal . And if you're wondering what are the most common causes of Schengen visa refusals and how to avoid them, don't miss my article : What are the reasons for Schengen visa refusal and how can they be avoided? .

Here are some of the differences between these two types of letter:

• Letter of motivation Visa application form: Its main purpose is to accompany an initial visa application. It aims to provide additional information about the applicant, including the reasons why he or she wishes to enter the country, and why the application should be approved.
• Letter of appeal against a refusal of Visa: This letter is written after a visa application has been refused. Its purpose is to contest the decision, providing additional explanations and evidence that may not have been taken into account initially.
• Letter of motivation : Generally addressed to the immigration authorities or consulate.
• Letter of Appeal against a Visa Refusal Directly to the authority that refused the application, which may be a visa office, consulate or other immigration authority.
• Letter of motivation The application is submitted at the same time as the initial visa application.
• Letter of Appeal against a Visa Refusal : It is submitted after receiving notification of refusal.
• Letter of motivation The interview: Focuses on the applicant's qualifications, reasons for travel and future plans. It may also cover such points as the applicant's financial means.
• Letter of Appeal against a Visa Refusal Focus on areas of ambiguity or error in the initial decision process. It presents arguments and evidence to challenge the refusal, such as additional documents or clarifications.
• Letter of motivation More optimistic, tries to "sell" the candidate as a good choice for visa approval.
• Letter of Appeal against a Visa Refusal More formal and argumentative, as it is used to challenge an official decision.

Differences between a submission letter and a cover letter

Like a cover letter, a submission letter plays a crucial role in the visa or immigration application process. However, there are some notable differences between the two. Here are a few key points to distinguish them:

• Letter of motivation It is usually written by the applicant himself.
• Submission Letter It is often drafted by a certified professional or a consulting firm. immigration .
• Letter of motivation The applicant may not be familiar with the laws of the case or legal details.
• Submission Letter The professional who drafts it knows the laws of specific cases that could be applied to increase the chances of the application being approved.
• Letter of motivation : Often required for first-time visa applications.
• Submission Letter : Particularly useful in the event of a previous visa refusal or in complex situations requiring a legal explanation.
• Letter of motivation Can be considered as a complement to the file.
• Submission Letter : Often has a more significant impact due to its specialized content, especially if it is written by a competent professional.
• Letter of motivation Focus on the applicant's profile and intentions.
• Submission Letter Highlights legal aspects, case law and precedents that may support the application.

While a cover letter offers an overview of your situation and intentions, a submission letter goes further, incorporating legal aspects and case laws to strengthen your application. It's often most effective when written by a professional familiar with the complexities of the immigration system.

Elements to include in your cover letter (in general)

It is essential to organize your cover letter logically and coherently to make it easier for the immigration officer to read and understand. A well-structured and complete cover letter is more likely to leave a positive impression and can increase your chances of obtaining a visa. Here are the key elements to include:

Introduction

This is where you should briefly introduce yourself and indicate the type of visa or immigration status you are applying for. Your introduction should be concise and to the point, setting the scene for the information that follows.

Purpose of visit

In this section, you'll explain why you want to enter the country. Whether it's for study, work or a family visit, it's important to be as specific as possible.

Financial fund

Provide details on how you plan to finance your stay . This can include information on savings, scholarships or financial support from a sponsor. Be sure to provide evidence to back up your claims, such as bank statements or letters of support.

Travel dates

Clearly indicate your planned travel dates. This includes the date on which you plan to enter and leave the country. Make sure these dates are consistent with the information provided in your application forms.

Suitability for application forms

This is an often overlooked but important aspect. Make sure that all the information in your cover letter is consistent with that provided in the application forms. Any inconsistencies can be a red flag for immigration officers.

Especially in the case of study permit applications, you may need to include information about your academic or professional background. Transcripts, letters of recommendation or certificates may be useful here.

Other supporting evidence

Depending on your case, it may be a good idea to include other elements that strengthen your application. This could be job prospects in your home country after your return, family ties, or medical reasons for the visit.

End your letter by summarizing the key points and expressing why you should be considered for the visa. You may also want to include a sentence or two thanking the immigration officer for his or her time and attention.

A well-written cover letter can really set your application apart from those of other applicants. Take the time to organize it carefully, proofread it and make adjustments where necessary. It could well be the most worthwhile investment in your visa application process.

Tips for writing a cover letter

The quality of your cover letter can be a decisive factor in obtaining a visa or immigration status. So how can you maximize your chances of success? Here are a few tips on how to write a good cover letter:

• Don't write a long essay. Your letter should be detailed enough to convey the essential information, but short enough to be easily read.
• Start with a brief introduction, followed by the purpose of your trip and related details. End with a solid conclusion. The aim is to guide the reader through your argument in a fluid and logical way.
• Spelling and grammatical errors can give the impression of carelessness. Use a spell-checker, but don't rely on it completely. Reread your letter several times and, if possible, have someone else read it for you.
• Use formatting techniques such as bolding or underlining to highlight the most important information. This makes it easier for the reviewer to get your message across.
• Use formal and courteous language. Avoid jargon and abbreviations that may not be understood by the examiner.
• If you mention facts that support your application, such as professional qualifications or employment opportunities in your home country, consider attaching supporting documents.
• Make sure that all the information in the letter matches that on your application forms to avoid any confusion or suspicion.
• Although it may be tempting to use a template, a personalized letter is always more effective. Adapt your letter to the type of visa you are applying for and the specific requirements of the country concerned.
• End the letter by encouraging the reviewer to contact you for further information and expressing your gratitude for their time and consideration.

Common mistakes to avoid

A cover letter for a visa application is a delicate document that requires special attention. A single mistake can be detrimental and considerably reduce your chances of obtaining a visa. Here's a list of common mistakes you should absolutely avoid:

Inaccurate or contradictory information

Any inconsistencies between the information provided in the cover letter and that in the application forms or other documents may cast doubt on the credibility of your application. Make sure the details are consistent and accurate.

Grammatical and spelling errors

Poor grammar or spelling mistakes can not only make your letter difficult to understand, but also project a careless image on your part.

Excessive length

A letter that's too long can lose the reader's attention. Try to keep it to one page, or even two if you have a lot of relevant information to include.

Important omissions

Don't forget to include crucial information such as your financial background, travel dates and the purpose of your visit. Failure to do so may result in rejection of your application.

Inappropriate tone

Keep your tone professional and respectful throughout the letter. Avoid jargon or overly informal language, as this could be perceived as a lack of seriousness.

Neglecting supporting documents

If you mention sources of financing, qualifications or other important aspects, be sure to provide the appropriate supporting documents to back up your statements.

Repetition and redundancy

Avoid repeating the same points or using redundant language. Every sentence should add something new and useful to your application.

Lack of structure

A poorly structured cover letter can be difficult to follow and understand. Make sure you follow a clear outline, using subheadings and bulleted lists to improve readability.

No conclusion

Don't end your letter abruptly. A concise but effective conclusion summarizing your strengths and thanking the reader can leave a positive impression.

Frequently asked questions

Should i write my letter in english.

This depends on the country you are applying to. If English is the official language, it's best to write the letter in English.

Should the letter be handwritten or typed?

Most countries prefer a typed letter for greater clarity and professionalism.

How long should my letter be?

In general, aim for one to two pages. Too long might mean you can't concentrate on the important points.

Should I talk about my intention to return to my country of origin?

It depends on the type of visa or immigration application. If it's a time-limited visa, clearly stating your intention to return can reassure immigration officials.

Do I have to give my address and that of the recipient?

Yes, this is part of the standard formalities of an official letter.

Do I have to sign the letter?

Yes, a handwritten signature is often required to authenticate the letter.

Can I use an online template?

It's okay to use a template, but be sure to personalize the letter to suit your situation.

Can I write the letter myself or do I need to call in a professional?

It's perfectly possible to write the letter yourself, but if your situation is complex, professional advice may be beneficial.

Do I need to have my supporting documents translated?

Yes, if these documents are not in the language of the country where you are applying, a certified translation is often required.

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How to write a letter of invitation for a U.S. travel visa

Including the right information may improve the odds that your friend, family member or colleague obtains a visa.

What's Inside

Many U.S. citizens and legal permanent residents have friends and family living abroad whom they may want to invite to the United States for a temporary visit. When this happens, people often forget that there are certain requirements a foreign national must meet to obtain a travel visa and gain lawful entry into the country. 

While not a requirement, a letter of invitation can be used as supporting documentation for a loved one’s B-1 or B-2 visa application to help them meet their application requirements. 

If you’ve been asked to prepare an invitation letter for a U.S. visa application and aren’t sure where to begin, this guide may help. We discuss what a letter of invitation is, describe how to prepare one and provide an invitation letter for visa example that you can use as you craft your own.

Invitation letter for U.S. visa application defined

An invitation letter is a document written by an individual formally inviting a family member or friend who’s a foreign national to the U.S. for a specific period of time. Invitation letters are often used as supporting documentation to the foreign national’s visa application when seeking temporary entry into the U.S.

The purpose of an invitation letter is to confirm the details of the applicant’s stay, including the reason for and dates of their travel. While an invitation letter isn’t a specific requirement for any visa application, including one with the application or bringing one to the visa application interview may be beneficial. 

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When to submit a letter of invitation

If a friend or relative plans to visit you on a temporary travel visa, they may ask you to provide them a letter of invitation to submit in support of their visa application. Below are two common visitor visas for which you may consider submitting an invitation letter:

Regardless of the precise scenario, if a friend, family member or colleague requests an invitation letter, providing one may help enhance their chances of a successful application.

The timing of the letter’s submission doesn’t matter since a letter of invitation isn’t required when filing the initial application for a visitor visa. You may include a letter of invitation as additional documentation in support of your application, or you may also choose to bring one with you to your interview.

Who can write an invitation letter for U.S. visa applications

An invitation letter should be written by the individual who will host the foreign national during their stay in the U.S. and who has personal ties to the invitee. 

Typically, the individual writing the invitation letter is either a U.S. citizen or lawful permanent resident (LPR). In many cases, the host is a friend or family member of the visa applicant. However, colleagues and business associates may also write letters.

How to write a letter of invitation for U.S. visa applications

Because providing an invitation letter is optional, there’s no specific list of information that one must contain. Nevertheless, below are some examples of information that’s often included: 

• The host’s name and contact information
• The host’s citizenship or immigration status
• The visa applicant’s name and contact information
• Details regarding the relationship between the host and the visa applicant
• Name and contact information for the visa applicant’s foreign employer
• The visa applicant’s expected travel dates
• Details regarding whether the host will provide accommodations or financial support to the invitee during their visit
• The purpose of the invitee’s trip and travel plans within the United States
• Any other details confirming the invitee’s ties to their home country and plans to return

In short, the goal of the invitation letter is to provide details confirming the foreign national’s relationship with the host residing within the U.S., the dates of travel and the purpose of their visit. The letter should also include details about the invitee’s ties to their home country to verify their intent to return at the conclusion of their trip. Examples of this include information about their home, job and family.

Lastly, the host should sign the invitation letter.

Sample letter of invitation for U.S. visa supporting documentation

Below is a sample letter of invitation. Keep in mind, there’s no specific format that an invitation letter must follow to be accepted as supporting documentation for a visa application. Because each letter is unique to the applicant’s situation, it may be beneficial to speak with an experienced immigration lawyer to determine how best to format your letter of invitation.

[Invitee full name]

[Invitee date of birth]

[Invitee foreign address]

Dear [full name of invitee],

I hope this letter finds you well. I am writing to formally extend an invitation for you to visit me in the United States from [proposed arrival date] to [proposed departure date]. 

As my [relationship], we’ve known each other for [length of time], and I am eager to host you in my home, where I plan to provide you with [details of accommodations and financial support] for the duration of your stay. I understand and acknowledge the requirements of your U.S. visa and assure you that I’ll assist you in complying with them, including, but not limited to, ensuring your timely departure from the United States at the conclusion of your trip. 

Until then, I am looking forward to our plans to [travel plans during invitee’s visit]. 

Please do not hesitate to contact me if you have any questions or need any additional information or assistance during the visa application process. 

Sincerely, 

[Host signature]

[Host full legal name]

[Citizenship or immigration status]

[Host U.S. street address]

[Host city, state, zip code]

[Host phone number]

[Host email address]

Some also find it beneficial to accompany the letter with copies of items, such as:

• Evidence of roundtrip airfare reservations
• Photocopies of the host’s driver’s license, identification card or passport
• Event invitation or correspondence
• Detailed travel itinerary
• Proof of accommodations

When to speak with a lawyer

Going through the process of applying for a B-1 or B-2 visa for temporary entry into the U.S. can be difficult due to the many requirements in the application process. However, writing a detailed invitation letter with the above information may help make the application process easier for a visa applicant. 

If you have questions about how to write a thorough letter of invitation and what information to include, consider speaking with legal counsel. An experienced attorney can assess your situation and help you understand how you may help your invitee gain lawful entry into the U.S.

Bottom line

Our experienced team would love to help you move forward. Schedule a free 15-minute call so we can connect you with an experienced attorney.

Frequently asked questions

What are the requirements to invite someone to visit the usa, who needs an invitation letter, can i apply for a u.s. visa without an invitation letter, is a letter of invitation a required document for a b-1/b-2 travel visa application, what should the letter of invitation include.

Disclaimer: This article is provided as general information, not legal advice, and may not reflect the current laws in your state. It does not create an attorney-client relationship and is not a substitute for seeking legal counsel based on the facts of your circumstance. No reader should act based on this article without seeking legal advice from a lawyer licensed in their state.

This page includes links to third party websites. The inclusion of third party websites is not an endorsement of their services.

More resources

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How global events shape u.s. immigration, the ir-5 visa: what to know, what are the easiest countries to immigrate to, eb-3 visa: what to know, what is a request for evidence & what to do about it, form i-140: what you need to know, the f-1 student visa: what you need to know.

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How to Write a Invitation Letter for a U.S. Visitor Visa

Home » How to Write a Invitation Letter for a U.S. Visitor Visa

July 25, 2021

There are various mandatory requirements to obtain a visa when visiting the United States. However, a letter of invitation from the American host is not one of them. The U.S. citizen or resident who will host the visiting B-2 visa holder may send a letter, but an invitation is not required. The letter cannot guarantee visa issuance, but it may be helpful in some situations. Many people feel more comfortable sending a letter, and we’ve provided a sample invitation letter for a visitor visa below.

Visitor Visa Requirements

B-2 visa applicants must qualify for the visitor visa according to their own circumstances, not on the basis of a sponsor’s letter or assurances. Based on the merits of the application and interview, a consular officer determines whether or not the applicant qualifies for a visa. In fact, to qualify for a B-2 visitor visa to the United States, applicants must meet the following three criteria:

Have a residence in a foreign country to which they will return to after their temporary visit;

Intend to enter the united states for a period of a specifically limited duration;, will go to the united states to engage in activities consistent with the visa., mistakes on uscis forms can cause costly delays or a denial., b-2 letter of invitation explained.

A B-2 letter of invitation is simply a letter written by the U.S. host to demonstrate that the visitor has a place to stay during the trip to the United States. Generally, the letter carries more weight if written by a U.S. citizen or lawful permanent resident. The letter should state that the host is willing and able to accommodate the visitors during the specified duration of the trip. The host may include specific dates or a general period in which the visitor is welcome. It’s also helpful to state if the host and visitor have family ties or are friends. There is no requirement for an invitation letter for visitor visa. Therefore, there are no hard requirements for the letter. With that said, a letter should generally contain the following:

• Host’s full name and contact information
• Guest’s full name and contact information
• Guest’s relationship to the host
• Purpose of the planned visit, including the event (if applicable) or places you will visit
• Duration the visitor will stay with you or where you’ve made arrangements for him or her to stay
• Financial arrangements to cover the guest’s expenses during the visit (if applicable)
• Signature of the host

Write the letter in your own words, but try to be as specific as possible. We’ve included a sample invitation letter for a visitor visa below.

Sample Invitation Letter for Visitor Visa: Friends

Enzo & Gianna Russo Via Torquato Tasso, 26 71010 Lesina FG, Italy

March 22, 2019

Dear Enzo and Gianna,

I would like to invite you to come visit me in the United States this summer. You are welcome to stay at my home during for the duration of the trip. I understand that you have four weeks of holiday, but you are welcome to stay longer if needed.

During your visit, I plan to take you on several excursions to our theme parks (Disneyworld and Universal Orlando) and museums. I know you son is interested in space travel. I’m trying to arrange a visit to the Kennedy Space Center Visitor Complex as well.

I understand you plan to cover your own expenses for travel and incidentals. However, I will submit Form I-134, Declaration of Financial Support, to guarantee your financial support.

I look forward to seeing you and your family.

Edwardo Sauvigne 26000 Whispering Trails Ave Winter Have, FL 33884 Home: (863) 555-1212 Mobile: (863) 555-1212

Sample Invitation Letter for a Visitor Visa: Family

Gurpreet & Jyothi Ahuja 337, Rajiv Gandhi St Uthandi, Chennai, Tamil Nadu 600119 India

October 1, 2020

Dear Mom and Dad,

I would like to invite you to come visit me in the United States for my wedding on March 6, 2021. In addition to this special event, I am excited to have you spend time with Anika and see our city.

I will cover all of your expenses for the trip, including travel to and from the United States. During your two weeks with us, you will stay at my home, and I will provide all meals. I also plan to purchase you a visitor’s insurance plan and cover any other costs that come up during your trip.

Anika and I are extremely anxious to see you and have you participate in our wedding. We look forward to seeing you in March.

Hiten Ahuja 9601 Skyline Way Grand Prairie, TX 75051 Home: (972) 555-1212 Mobile: (972) 555-1212

Stronger Evidence to Support a B-2 Visa Application

For visitors that are currently unemployed, don’t have property and generally lack financial assets, it can be more difficult to demonstrate strong ties to their home country. In these cases, immigration officials become concerned that they will try to stay in the United States. A Declaration of Financial Support can help remove this doubt.

Known as Form I-134, Declaration of Financial Support , the form shows that someone in the United States is willing to take financial responsibility for you. If you can prove that you are financially independent or are employed in your home country, you typically don’t need a Form I-134.

Form I-134 is a reassurance by the U.S. supporter to step in and assist if you unable to pay your expenses during the course of your U.S. visit.

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Free Covering Letter for visa application

We often hear travellers wondering how and where to get a free covering letter for their visa application. You must be thinking, as if there aren’t enough things to think of and plan, here’s another addition to the long list of documents! We understand many of you must be confused as to what kind of a cover letter you need to submit to the embassy and why would you need one. In this article, we will help you understand all this and also tell you how you can easily obtain a free covering letter for your visa application in a hassle-free manner.

WHY DO YOU NEED A COVER LETTER?

We get this question a lot! Before we get down to discussing how to get a free covering letter, it is essential to know why you need one in the first place. Well, it is a mandatory requirement from many embassies that the applicant submits a professional letter to communicate the purpose of travel, explain what you intend to do in the host country, and in general, justify the need to apply for a visa. Moreover, this is also another way for the embassy to ensure that you are a genuine traveller who is either visiting for tourism purpose or a temporary business purpose. The covering letter acts as an assurance and validation of the claims you make on your visa application form. Think of it as a way to establish a connect with the embassy that get this one chance to form an opinion of you. And it’s important to ensure that they form a good first impression based on the documents provided by you so there are minimal chances of visa rejection.

Don’t worry if this all feels a little too overwhelming. Read on to find out how we can help you get the perfect free covering letter to go with your application! This covering letter, once submitted, is then matched by the embassy with the details of the flight reservation for visa as well as the hotel reservation for visa provided by you as part of the visa application process.

Do read our articles about  flight reservation for visa  and  hotel reservation for visa application  if you’d like to know more about them.

WHAT SHOULD YOU INCLUDE IN THE COVERING LETTER?

A covering letter is required for both tourist as well as business visas. The purpose of visit for both of these visas is different and that needs to come through in the covering letter you are planning to submit. When drafting the letter, there are a few components that must be covered so your covering letter does not have inadequate information.

The purpose of your travel to the destination country. Explain in detail what your travel plans are – personal, medical, educational or business. Proof of how you will fund your trip (own funds or sponsor). This can be typically done by attaching your bank statements if self-funded. If you have a sponsor, explain your personal relationship with your sponsor and the reason why they will be sponsoring your trip. For example, if your parents live in the destination country, you can mention that as part of the covering letter. An overview of your itinerary, which also explains why you chose to apply at the specific embassy. This section should contain your travel dates, duration and plans. If you have plans of travelling to multiple countries, do mention that as well. If at all there are any documents you cannot submit, specify the reasons why you cannot submit and explain alternative documents that you may have submitted Your intent to return to your home country. This is one of the most important deciding factors for your visa approval or rejection. A concise list of all supporting documents you have submitted.

SAMPLE COVERING LETTER

What you see below is a typical covering letter for visa application. It’s really not as complicated as it seems! As discussed above, the sample letter contains all important details of travel plan of the applicant clearly mentioned. There is no ambiguity, which makes the applicant sound genuine and ultimately leads to higher chances of visa approval.

HOW TO GET A FREE COVERING LETTER FOR VISA APPLICATION?

If you have been wondering and stressing about how to get a free covering letter that will help you get the visa, RELAX! That’s exactly what we are here for. At  Visa Reservation Services , we have years of experience in helping our customers go through the visa application process easily and without any glitches. We are here to take all the trouble for you so you can peacefully plan your family holiday or that important business trip. We have different kinds of packages for all kinds of travellers, to help make the visa application process a breeze. The packages typically include a  flight reservation for visa , a  hotel reservation for visa  as well as a  travel insurance for visa application , along with the free covering letter. Doesn’t this make life much simpler? You just pick one package that fits your needs and we get all documents sorted for you at a nominal fee! Do get in touch with our team to find out more details of how we can help you and how you can go about choosing a package on our website.

Last Updated: July 4th 2023

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30 Sample Invitation Letters for Visa (Family, Visitor, etc.)

An invitation letter for a visa is written to invite an individual to visit you in a foreign country.

You must be a resident of that country to write and send this letter to your friend, family member, or any other person of your choice. This letter is also known as an invitation letter to a friend. It should highlight how you plan on taking care of them once they arrive in the country. The letter will be used to inform the consul of the embassy that you are inviting a particular friend and that you will be taking care of them for the period they will be in the country.

There are different invitation letters , apart from the letter for a visa. For instance, you can write a business invitation letter to persuade the invited person, group, or company to attend the event, inform the invited party of the essence of the event, or advise the invited party on the importance of attending the gathering.

Free Templates

Types of Invitation Letter

There are different types of invitation letters that you can write. The letter can be handwritten, typed, printed, and sent through email or postal mail. The first and most crucial step is considering your audience and the information you want to share with them. Also, keep in mind that handwritten letters are more effective since they feel more personal and sincere.

Here are some types of invitation letters you may write:

Invitations from family and friends

This letter invites a friend or family member to visit them in a foreign country. If you have several friends or family members in that country, the best option is to pick a family member or friend who has been a resident of that country for a long time.

Also, it is best to choose a person who has a stable job. You should also establish and provide evidence of your relationship with the individual. For example, you can use a birth certificate to prove your relationship with this family member.

Business invitation letter

This letter is prepared and sent by a business partner or another company to you as an invitation. The letter is meant to invite you to visit another country for a business meeting or other business purposes. The company’s manager or representative writes this letter.

It should establish the relationship between the sender and recipient of the letter, highlight all the business activities to be accomplished during that time, and mention the job position, salary, and details of your current employment.

If you are the one writing this letter, it is necessary to prepare it two or more weeks before the date of the event. This way, the invited party can plan and schedule the event in their own time. Also, you are more likely to see the invited people attend the event if they receive the letter.

Sponsor invitation letter

In this case, a sponsor invitation letter is written and sent to invite you to attend a conference, give a speech, or even make a presentation. The person who sends you this letter is usually the one sponsoring the event and would like you to make an appearance.

Whatever the case, this letter is meant to inform you of why you were selected, the period of your stay, and the schedule for all the activities. The sponsor might be an individual, a company, or even the event organizer . They are responsible for all the activities you might indulge in at the event.

Hospital invitation letter

If you need to go for treatment in another country, you will receive this letter from the target hospital. For instance, you may require this letter to receive treatment from a physician in the U.S. You will need to start by first applying for a B-2 tourist visa for medical reasons at your embassy.

Your treatment needs must be proven to be only accessible at that hospital in the U.S. before you can receive this letter from that particular hospital. You will also need to prove that you can afford all the payments arising from the treatment before the B-2 tourist visa is processed and the letter is sent to you.

College invitation letter

This letter is another invitation letter you can either write to or receive from someone. It is meant to invite you to attend different college events. For example, you will receive a college invitation letter if the sender wants you to attend a college fest, conference, party, wedding, or other college events.

If you are writing this letter, ensure that you maintain a respectful and convincing tone. Your tone is meant to encourage the recipient of your letter to attend your college event.

How Do You Write a Visa Invitation Letter?

Since this letter for a visa is an important document, you should know how to write it appropriately. Therefore, here is a step-by-step guide on how to write this letter for a visa.

With these steps, you will be able to write the letter containing all the components required in the letter:

The header is considered the first part of the letter. The details that must be included in the header are usually written on the top left side of the letter. These are the details you will write at the beginning of the letter:

• Date: The date is essential for preparing the letter and must be included.
• Embassy name and contact information: Since the letter is written to the embassy, you should include the embassy’s name. After this, you must include the embassy’s address and other necessary contact details in the letter.
• Salutation: You should also include greetings meant for the person to whom you are writing the letter. The recipient of this letter is usually an individual at the embassy. For example, “Dear (Visa Officer).”

Introduction

The details in this section should be written in the introductory paragraph of the letter for a visa. This information about you is essential as you invite another person to stay in a foreign country. Therefore, ensure that the information is correct and complete.

• Write your name: Include your complete and official name in the letter.
• Your person’s status: Your citizenship status is also required, as you must be a citizen of the country to invite someone to visit.
• You need to provide your contact information: You must include your contact details, such as phone number, email address, and complete location address, as it is a requirement of the letter.

The body is the most crucial section of the letter; it must be positive and convincing so that your friend or family member can visit you. This section must be written to elaborate on your purpose.

This part must contain the following information:

• Write the friend’s name and passport information: You need to provide details about the person you want to visit, their full official name, and their passport information.
• Specify the purpose of their visit: Since you invite them into the country, you need to explain why they visit you. You need to explain the genuine purpose of their visit.
• Tell them about your relationship with them: You need to highlight your relationship with them and provide evidence of that relationship.
• Specify trip dates: The embassy will also require details of the dates they will be staying with you. For example, you need to include when they will arrive and when they will leave.
• Write the names of places you’ll visit: Since your friends or family members are outsiders to your country, you need to indicate the names of all the places they will visit with you.

The final section is also essential and includes asking the embassy to reach out for further information or clarification. You should then close your letter by thanking them in anticipation of their positive response.

Invitation Letter for Visa Template

[Your Full Name]

[Your Street Address]

[City, State, Zip Code]

[Phone Number]

[Email Address]

[Embassy or Consulate Name]

[Embassy or Consulate Address]

Dear Sir/Madam,

Subject: Invitation Letter for [Visitor’s Full Name] – [Relationship to You], Visa Application

I, [Your Full Name], residing at [Your Full Address], am writing this letter to support the visa application of my [relationship to you, e.g., friend, family member], [Visitor’s Full Name], who resides at [Visitor’s Address]. This letter serves as a formal invitation for [him/her/them] to visit me in [Your Country] for [purpose of visit, e.g., vacation, attending a family event, etc.], from [Start Date of Visit] to [End Date of Visit].

[Visitor’s Full Name] plans to stay with me at my residence for the duration of [his/her/their] visit. During [his/her/their] stay, we intend to [briefly describe planned activities, e.g., sightseeing, attending cultural events, visiting local landmarks, spending time with family, etc.]. I assure you that [Visitor’s Full Name] will leave [Your Country] before the expiration of [his/her/their] visa and that [he/she/they] will abide by all the laws and regulations of [Your Country] during [his/her/their] stay.

I am [employed/self-employed/other] as a [Your Occupation] at [Your Employer/Company Name, if applicable], and I have attached proof of my employment and financial stability to this letter. I am fully committed to covering all expenses for [Visitor’s Full Name] during [his/her/their] visit, including but not limited to [his/her/their] accommodation, food, health insurance, travel within [Your Country], and return travel to [Visitor’s Home Country].

Attached to this letter, you will find:

• A copy of my identification (passport or ID card).
• Proof of my residency in [Your Country].
• Proof of my employment and financial stability (e.g., recent bank statements, pay stubs).
• [Any other documents requested by the embassy or consulate, e.g., itinerary, event invitation].

I kindly request you to consider [Visitor’s Full Name]’s visa application favorably and grant [him/her/them] the necessary visa to visit [Your Country]. Should you require any further information or clarification, please do not hesitate to contact me at [Your Phone Number] or via email at [Your Email Address].

Thank you for your attention to this matter. I look forward to your positive response.

[Your Signature (if sending a hard copy)]

[Your Printed Name]

Invitation Letter for Visa Sample

Subject: Invitation Letter for Emma Dubois – Friend, Visa Application

I am writing to extend a formal invitation to my friend, Emma Dubois, who resides at 42 Rue du Bac, 75007 Paris, France, to visit me in the United States for a short vacation. I am a legal resident of the United States, living and working in New York City as a Graphic Designer at Creative Minds, Inc. This letter is to support Emma’s application for a tourist visa for her planned visit from June 1, 20XX, to June 15, 20XX.

During her stay, Emma will be residing with me at my apartment, located at the address mentioned above. We have planned a series of activities to make the most of her visit, including exploring New York City’s landmarks, such as the Statue of Liberty, Central Park, and the Metropolitan Museum of Art. We also plan to take a short trip to Niagara Falls for a weekend. I assure you that Emma will return to France upon the completion of her vacation, as per the visa requirements.

I am fully committed to ensuring Emma’s well-being during her stay in the United States and will cover all her living expenses, including accommodation, domestic travel, and daily needs.

I have attached the following documents to corroborate my invitation:

• A copy of my passport and proof of residency.
• Employment verification letter from Creative Minds, Inc.
• Bank statements from the past three months as proof of financial stability.
• A detailed itinerary of the activities planned during Emma’s stay.

I kindly request that you consider Emma Dubois’s visa application favorably to allow her to experience the beauty and culture of the United States. Should you need any further information or clarification, please feel free to contact me directly at the phone number or email address provided above.

Thank you very much for your attention to this request. I am looking forward to a positive response and to welcoming Emma to the United States.

[Signature]

This letter is effective due to its clear and detailed presentation of information supporting the visa application. It includes essential details such as the purpose of the visit, duration, and accommodation arrangements, providing a comprehensive overview of the trip. The writer’s commitment to covering all expenses and ensuring the visitor’s compliance with visa requirements enhances the credibility of the invitation. Supporting documents, including proof of residency, employment verification , financial stability, and a detailed itinerary, further strengthen the invitation’s validity. The polite and formal tone throughout the letter contributes to its professionalism, while the offer of assistance for any additional information or clarification demonstrates willingness to cooperate with the visa process. Overall, the letter effectively presents a compelling case for the visa application, providing sufficient evidence of the visitor’s intent and the host’s support, making it a strong sample for extending invitations for visa purposes.

When writing the letter, there are some considerations that you must observe to ensure you have a complete and adequate letter. Here are some of the tips you should have in mind when writing this letter:

• Write using a pleasing and convincing tone
• Be polite and stay positive throughout your letter
• Provide all the required information about the invitation
• Confirm that you have the correct details in the letter before sending it
• Ensure you include all your essential contact details for more accessible communication with the embassy
• If there is a provided format for writing this letter, ensure you follow it when writing your letter for a visa
• If there is a deadline for this, ensure you send the letter earlier to give more time to the embassy to cross-check the information you have provided.

Frequently Asked Questions

This letter is written to an embassy to enable you to invite your loved ones to visit a foreign country. It is an important document that is required by most countries. The letter provides information about you and allows a friend or family member to invite you into the country if you prove that you will care for them during their stay.

When inviting someone into a foreign country, most countries require an invitation letter for a visa alongside other application documents. It is, therefore, necessary to write this letter. Also, for other occasions like the ones mentioned in the article, it is a polite, personal, and sincere way of inviting a person, group, or company to attend your event or occasion.

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Planning a visit to the United States and navigating the visa application process? Look no further! In this extensive guide, we'll walk you through the steps of creating a compelling invitation letter for your US visa application . Whether you're inviting friends, and family, or applying for a tourist visa, we've got you covered. Let's delve into the key aspects of writing an effective invitation letter and ensuring a smooth visa application process.

While a visa invitation letter doesn't guarantee approval, it can significantly aid the application process for your friends or family members. Let's delve into the essentials of crafting a compelling invitation letter that can support your loved ones in their journey through the visa application process.

Before we dive into the details, let's grasp the importance of a visa invitation letter for your application. This formal letter, written by a US citizen or resident, serves as an invitation for friends or family members to apply for a US visa. Although not obligatory, a well-crafted invitation letter can provide crucial insights for the United States Citizenship and Immigration Services (USCIS) regarding the nature of your relationship with the applicant.

What is a Visa Invitation Letter?

A visa invitation letter, also known as a sponsorship letter, is a formal invitation written by a US citizen or resident for friends or family members applying for a visa. Though not mandatory, this letter provides valuable insights for the United States Citizenship and Immigration Services (USCIS) regarding the relationship between the host and the applicant.

Who Needs a Visa Invitation Letter?

Anyone wishing to visit friends or family in the U.S. and requiring a tourist visa can benefit from a visa invitation letter. If someone is sponsoring your trip, they can furnish additional documents, including a visa sponsorship letter, to accompany your visa application.

To create a comprehensive and effective invitation letter, it is crucial to include specific details for both the host in the U.S. and the visa applicant. This section outlines the key information that should be incorporated into your letter:

Host in the U.S.:

Date of Birth

Full address

Contact information (phone number and email address)

U.S. status

Identification details (I.D., passport, or green card number)

Photocopy of the identification document

Visa Applicant:

Relationship to the U.S. host

Purpose of the trip

Length of stay in the U.S. with specific dates

Confirmation of financial responsibility by the host

Accommodation details

Host's signature and date

Ensure the visa invitation is comprehensive and includes supporting documents. These can be sent to your friends or family members for attachment to their B-2 visa application and may include:

• A copy of the host's passport, I.D., or green card
• Proof of sufficient funds (e.g., host's bank statements if funding the visit)
• Declaration of Financial Support or USCIS Form I-134
• Proof of residence (e.g., home address, rental contract)
• For students, enrollment verification letter or transcripts

How to Write a Visa Invitation Letter?

When drafting your letter, include all relevant details that make the invitation compelling. The provided sample invitation letter is illustrative, and you should customize it with additional information specific to your situation.

[Your Full Name]

[Your Full Address]

[City, State, Zip Code]

[Email Address]

[Phone Number]

United States Consulate General [Address of the US Consulate]

Dear Sir/Madam,

RE: Invitation for [Visitor's Full Name] to visit the United States

I am writing this letter to invite my [relationship to the visitor, e.g., friend, brother, etc.], [Visitor's Full Name], who resides at [Visitor's Address]. I am a [Your Occupation] working at [Your Company Name], and I reside at [Your Address].

I would like to invite [Visitor's Full Name] to visit me in the United States for [length of the visit] to [describe the reason for the visit such as attending a family event, touring, etc.]. During their stay in the United States, [Visitor's Full Name] will stay with me at my residence, and I will be responsible for all their accommodation expenses.

I kindly request you to grant [Visitor's Full Name] a visitor's visa for this period. I assure you that [Visitor's Full Name] will return to [Visitor's Home Country] before the expiration of their visa.

Please find attached all the necessary documentation for your reference.

Thank you for considering my request. Please do not hesitate to contact me should you require any additional information.

Kind regards,

Remember, do not use this sample verbatim; customize it to best explain your and the applicant's situation. StampThePassport wishes you success in your visa application journey!

U.S. Visa Invitation Letter Template

For additional guidance, here is another sample invitation letter:

US Visa Sample

For additional guidance, here is another sample USA Visa:

And there you have it – all you need to know about crafting an effective U.S. invitation letter with StampThePassport!

Getting a Tourist Visa for the USA from India has lots of details. In this blog, I'll make it easy with just three steps:

Easy visa application platform for Indians: StampThePassport

1: Select the right visa for your trip

2: Complete our easy online application: StampThePassport

3: Our Expert will review your application before submitting

Get your visa and Fly !!

The US tourist visa, also known as the B1/B2 visa, is for individuals planning to visit the US for leisure, tourism, or medical treatment. This visa allows holders to explore the country's attractions, visit family or friends, undergo medical treatment, or participate in short-term recreational courses.

The process of obtaining approval for a US visa involves multiple stages. These entail assembling the necessary documents, arranging the interview, and undergoing the interview itself, among other steps.

However, it's crucial to note that completing these steps doesn't guarantee the issuance of a US tourist visa for Indian citizens .

Is a US Visa On Arrival available for Indians? 

Unfortunately, no such provision exists. Indian citizens are required to apply for a visa in advance as the option for a visa on arrival is not available.

Documents required for your US tourist visa:

• Your passport should be valid for at least 6 months beyond your travel date
• Your passport should have a minimum of 2 blank pages
• Previously issued passports, if you have any
• Your passport should have been issued within the last 10 years
• Indian passports with any observations or corrections will not be accepted

Financial Documents

• Personal bank statement (last 6 months) with seal and signature of the bank
• Income Tax returns (last 3 years)
• Salary slips (last 3 months)
• Financial documents of sponsor and sponsorship letter (if sponsored)
• GST registration certificate (If self-employed)

Invitation Letter - format provided by StampThePassport

• If you're visiting friends or family, you'll need a signed invitation letter from them, along with a copy of their passport and visa

No Objection Certificate - format provided by StampThePassport

• Minors travelling without a parent or guardian, require a NOC or No Objection Certificate from their parents
• If employed, you require a Leave Sanction Certificate from your employer

Supporting Documents - provided by StampThePassport

• Copy of US visa confirmation page (DS 160)
• Appointment Letter Confirmation (Biometrics and Interview)
• US Visa Fee Payment Receipt
• Asset documents such as fixed deposits, stocks owned and property papers

Other Documents

• Marriage certificate (if your spouse's name is not in your passport)
• Wedding/engagement photos and your wedding card or invitation (for newly married couples)
• School/College Identity card in case the applicant is a student

How To Apply For US Visa For Indians

Getting a US visa involves a lengthy process that can span several months. Before obtaining your tourist visa for the USA from India, there are specific steps you must diligently follow. Some of these steps include:

Step 1: Choose the US Visa Category

To kickstart the process of obtaining a US tourist visa for Indians, it's crucial to define the purpose of your visit. If you're planning a short-term trip for tourism or business reasons, applying for a B1/B2 visa is necessary.

However, there are various other non-immigrant visa options available, each demanding specific documents. It's essential to verify your eligibility for the chosen visa type.

Once you've identified the visa category, gather all the required documents.

Step 2: Apply Online Application for a US Visa

Commence your US tourist visa application through the online portal.

Complete the online non-immigrant application form (DS 160 form) using Internet Explorer 11 or higher, Firefox, or Google Chrome 58. Note that Safari and Microsoft Edge aren't compatible. This form is commonly known as the B2 visa application form.

DS 160 Form

Keep your Application ID handy as it's necessary for the entire visa application procedure.

Prepare your travel documents and compile a comprehensive file containing all necessary materials for your application and interview.

Fill out the DS-160 form accurately, providing:

• Personal information
• Travel specifics (lodging, contact in the US)
• Companion details (if applicable)
• Previous US travel history (if applicable)
• Address and contact info
• Work or educational background
• Family particulars
• Passport information
• Security and background data
• Review the completed form meticulously, ensuring accuracy. You can print a copy for your records.

Sign and submit the DS-160 form.

Save and print the Confirmation of Submission for inclusion in your visa application file.

Upon submission, retain and print the Confirmation of Submission from your DS-160 form for your application records.

Step 3: Payment of US Tourist Visa Fees

Indian citizens have various options to pay their US tourist visa fees, including Online payment via the CGI Federal portal

• Demand Draft addressed to the US Embassy/Consulate
• Credit card or Debit card
• Cash in Indian Rupees or Dollars at DRUK Bank, AXIS Bank, or Citibank
• National Electronic Funds Transfer (NEFT)
• Mobile Payments – IMPS

Ensure to retain proof of payment in your file for presentation during your visa interview. It's essential to note that US tourist visa fees are non-refundable.

Step 4: Scheduling the US Visa Interview for Indian Citizens

To schedule a US tourist visa appointment in India, follow these steps:

• Create an account on the US online visa application service via the CGI Federal portal.
• Schedule an appointment at the Visa Application Center (VAC).
• Schedule a separate appointment at the US Embassy or Consulate. Remember, the Embassy/Consulate appointment should be set at least one day after the VAC appointment.

When making the appointment, gather details like:

Passport number

Visa fee deposit reference number

Barcode number on the DS-160 confirmation page

You'll also be asked for information about the visa type, personal details, dependents, document delivery location, and visa payment before scheduling your appointment.

The VAC is designated by the US government to gather biometric data, photos, and fingerprints of visa applicants before submission to the consular section. Your visa interview will then take place at the US embassy/consulate.

Step 5: Attending the US Visa Interview

Securing an interview date in India can be challenging due to the high volume of visa applications. However, persevere in finding the nearest available US visa interview slots.

As mentioned earlier, you might have two separate visa interviews—one at the VAC and another at the US consular. The initial VAC interview involves providing biometrics, fingerprints, and photographs.

By this stage, ensure you've gathered all necessary documents required for the visa interview with US government officials. During the interview, expect questions related to your trip and be ready to provide relevant documents and information.

The primary aim of the non-immigrant visa interview is to ascertain that the applicant doesn't intend to establish permanent residency in the USA. Additionally, officials seek assurance that the applicant maintains strong ties to their home country and intends to return after the trip.

Upon a successful interview, you'll submit your passport and documents to obtain your US tourist visa from India.

Step 6: Tracking Your US Visa Application

You can track your US visa application through the online portal. Additionally, you have the option to inquire via email or phone at:

Email:  UStraveldocs

Phone Numbers: +91 120 4844644 or +91 22 62011000

However, before reaching out about your visa application status, bear in mind that processing times can range from a few weeks to several months. It's recommended to wait at least a few days after the interview or submission of supplemental documents before making an inquiry.

Step 7: US Visa Approval

Upon approval and when your US visa is ready for collection, you'll receive a notification via the provided email address or phone number. Ensure to pick up your passport within 14 working days of receiving this notification.

Passports not collected within this timeframe will be returned to the embassy or consulate. Alternatively, you can opt to pay INR 650 for passport delivery via courier.

Overview of the US Tourist Visa for Indians

Visa Validity:

Indian applicants may receive a US tourist visa valid for up to 10 years. However, the granted visa validity can vary for each applicant. Verify your visa validity on the sticker in your passport. The duration of stay is typically up to 180 days for single or multiple entries.

The application fee for Indian citizens applying for a US tourist visa is USD 160 or INR 15540. From May 30, 2023, fees for certain visa categories will increase to $185.

Processing Time:

The embassy usually processes the US tourist visa from India in 3 to 5 days, with an additional 10 days for delivery.

Restrictions:

With a US tourist visa, certain activities are prohibited, including work, study, paid performances, press-related work, crew member roles, seeking permanent residency, or engaging in birth tourism.

Visa Types:

For tourism or business purposes, Indian citizens must apply for a non-immigrant visa. The B1 visa is for business-related visits, allowing activities like consultations, negotiations, or attending conferences. The B2 visa is for tourism purposes, including travel, medical treatments, social events, and recreational courses.

Other Non-Immigrant Visas:

Apart from tourist visas, various non-immigrant visas are available for US travel, including work visas (H, L, O, P, Q), student visas (F, M), exchange visitor visas (J), transit/ship crew visas (C, D), religious worker visas (R), domestic employee visas (B-1), journalist and media visas (I), with processing fees ranging from USD 160 to USD 265.

This overview primarily focuses on the Tourist Visa USA from India or B2 Visa.

Who are we?

Apply for Any Visa…

StampThePassport is  India’s first and only hybrid (online and offline) visa application platform , designed to streamline your visa application process. With our user-friendly system and the assistance of visa experts, you can now apply for any  visa in less than 5 minutes . We guide you through the entire process to ensure that you receive your  Visa on time .

Why You Can Count On Us  

Fast and Easy: Easy, traveller-friendly visa application process. Simple and much less complicated than dealing with any foreign government website.

Get Approved: All documents are reviewed by a team of visa experts. Our staff is well-trained to handle all your visa requirements.

Secure and Safe: We keep your private information and data protected through our world-class data centres and state-of-the-art security.

Visas for 180 destinations: Wherever you want to travel, whatever your reason—our team of global visa experts knows how to get you there. 

Visa Freedom: 90% of visas require the same information. Our platform will ensure that you get your next visa in just a few clicks.

VisaPro: VisaPro is our premium service. Choose VisaPro if you don't have the time to apply yourself. Know more.

Conclusion 

In conclusion, crafting a compelling invitation letter for your US visa online application is a crucial step in ensuring a smooth and successful process for your friends and family. StampThePassport has provided you with a comprehensive guide, covering the importance of the visa invitation letter, who needs it, key information to include, additional required documents, and a sample template to facilitate your writing.

Remember, the visa invitation letter is not a guarantee of approval, but a well-prepared and detailed letter can significantly strengthen your application. By adhering to the guidelines outlined in this guide, you can enhance your chances of obtaining a U.S. visa for your loved ones or yourself.

We understand that navigating the visa application process can be challenging, but StampThePassport is here to support you every step of the way. Feel free to customize the provided template to suit your specific situation, and don't hesitate to reach out if you have any questions.

Safe travels, and we wish you success in bringing your friends and family to experience the beauty of the United States! StampThePassport is committed to making your visa application journey as seamless as possible.

• Get Your United States Visa in 45 Days!
• Shopping Tips While Travelling In The USA
• A Step-by-Step Guide to US Tourist Visa for Indians

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TIPS ON WRITING A POWERFUL COVER LETTER FOR YOUR VISA APPLICATION

Table of contents, introduction.

A well-crafted cover letter can play a crucial role in the visa application process. It serves as a personalized introduction to the applicant, allowing them to present their case more effectively to the visa officer. The cover letter provides an opportunity to highlight the key reasons for travel, demonstrate ties to the home country, and clarify any aspects of the application that might raise questions. By effectively articulating the purpose of the visit and reassuring the visa officer of the applicant’s intentions to abide by visa regulations, a well-written cover letter can significantly influence the outcome of the application.

This guide is particularly useful for a wide range of visa applicants, including those applying for tourist, student, and work visas. Each type of visa application has its unique requirements and challenges, and a tailored cover letter can address these specifics, enhancing the applicant’s chances of approval. Whether the applicant is planning a short vacation, seeking to study abroad, or pursuing career opportunities, this guide provides essential tips and templates to help them craft an impactful cover letter that resonates with their individual application context.

Understanding the Purpose of a Visa Cover Letter

Clarify Objectives

The main goals of a visa cover letter are multifaceted and critical to the success of the application:

Introducing the Applicant: The cover letter formally introduces the applicant to the visa officer. It’s an opportunity to present oneself beyond the facts and figures of the application forms. This introduction should convey a sense of the applicant’s character and reliability.

Outlining the Purpose of Visit: A key element of the cover letter is to articulate the reason for travel clearly. This could range from tourism, education, work, or visiting family and friends. It’s important to be clear and concise, providing enough detail to demonstrate that the plan is well thought out and credible.

Establishing Intent to Return to Home Country: One of the visa officer’s primary concerns is ensuring that the applicant plans to return to their home country after their visit. The cover letter should address this by highlighting strong ties to the home country, such as family, employment, or ongoing studies, which indicate the applicant’s intent to return.

Personalization

Personalization is key in a visa cover letter. Each visa type (tourist, student, work, etc.) has its own set of expectations and requirements:

Tourist Visa: Focus on the itinerary, places of interest, and the reason for choosing the specific destination. I think highlighting return tickets and hotel bookings can be beneficial.

Student Visa: Emphasize the educational goals, the reason for choosing the particular institution, and future career plans in the home country.

Work Visa: Outline professional objectives, the importance of this particular position, and how it fits into long-term career plans.

Moreover, personal circumstances should be taken into account. If there are unique situations like medical treatment, family reunions, or participation in specific events, these should be clearly stated. The more tailored the cover letter is to the individual’s situation and the specific type of visa being applied for, the more effective it will be in supporting the visa application.

Start With The Basics

When crafting a visa cover letter, beginning with the right format sets a professional tone for your application. Here’s how to do it:

Your Address : Start with your full address at the top left corner of the letter. This includes your street address, city, state, and zip code. This information should be aligned to the left margin.

Date : Below your address, leave a space and then include the current date. This should be the date on which you are writing or sending the letter.

Embassy/Consulate Address : After the date, leave another space and then write the address of the embassy or consulate to which you are applying. This should include the name of the embassy/consulate, its street address, city, and country. Align this address to the left margin, similar to your personal address.

Addressing the Visa Officer : The salutation should be formal. Typically, it’s advisable to use “Dear Visa Officer” or “Dear Consular Officer”. This is a respectful and general way of addressing the individuals responsible for processing your visa application. Avoid using generic salutations like “To whom it may concern”, as they can appear impersonal.

By following these basic guidelines, you ensure that your cover letter adheres to the standard norms of formal correspondence, reflecting your seriousness and respect for the visa application process.

Introduce Yourself

• Your Name and Nationality : Begin with your full name as it appears in your passport. Following your name, mention your nationality. This basic information establishes your identity for the visa officer.
• Main Reason for Visit : Clearly state the primary purpose of your visit. Whether it’s for tourism, education, work, or to attend a specific event, make this clear from the outset. This sets the context for the rest of your letter.

Background Details

• Employment or Educational Status : If it’s relevant to your visit, could you mention your current employment or educational status? For instance, if you are a student planning to study abroad, mention your current educational institution and what you plan to study. If you’re employed, state your job title and employer. This information can help the visa officer understand your ties to your home country and your reasons for returning.
• Relevance to Your Visit : Explain briefly how your employment or educational status is relevant to your visit. For instance, if you’re attending a professional conference, your job role and responsibilities might be pertinent. For a student visa, your current field of study and future aspirations could be relevant.

State the Purpose of Your Visit

This section is critical as it directly addresses the core of your visa application — the reason for your travel. It’s important to be specific and clear, providing enough detail to support your application.

Clear Intentions

• Purpose of Trip : Begin by explicitly stating the purpose of your trip. This should be a clear and straightforward declaration. For instance, “I am applying for a tourist visa for a two-week holiday in [Country],” or “I am seeking a student visa to pursue my master’s degree at [University Name].”
• Specific Reason : If there are specific reasons tied to the nature of your visit, such as attending a business conference, participating in a cultural event, or visiting family for a special occasion, mention these. The more specific you are, the clearer your intentions will appear to the visa officer.

Itinerary Details

• Travel Itinerary : If you have a travel itinerary, briefly outline it. Include key destinations, dates, and any booked accommodations. For business or student visas, mention the institutions or organizations you visit or affiliate with. We can help you plan your trip by availing our  itinerary service.
• Meetings or Contacts : If your trip involves meeting specific people or attending specific events, mention these. For example, “I plan to attend the International Business Conference held at [Venue] from [Start Date] to [End Date],” or “I will be visiting my brother, [Name], who resides at [Address].”

By providing a clear and detailed account of your travel plans, you demonstrate to the visa officer that you have a well-thought-out purpose for your visit and that your intentions align with the type of visa you are applying for. This clarity can significantly strengthen your application.  

Explain Your Ties to Your Home Country

A critical aspect of your visa application is demonstrating strong ties to your home country assuring the visa officer of your intention to return after your visit. Here’s how to effectively convey this:

Strong Ties

• Family Connections : If you have close family (like parents, spouse, or children) in your home country, mention them. Explain your role and responsibilities within your family unit, which indicate your need to return.
• Employment : Detail your current employment situation. Include your job title, the name of your employer, and how long you have been with the organization. If you have a letter from your employer granting leave for your travel, mention that as well.
• Property Ownership : If you own property, such as a house or land, in your home country, mention this. Property ownership is a strong indicator of your ties and intention to return.

Evidence of Return

• Ongoing Commitments : Highlight any ongoing commitments that necessitate your return. This can include a job that you need to return to, a business you run, or educational courses you are enrolled in.
• Future Plans : If you have specific plans upon your return, such as career progression, further education, or family events like weddings or anniversaries, mention these. Such plans can reinforce your intention to return.
• Supporting Documentation : If you can provide evidence of your ties, such as a job contract, business ownership documents, or family details, mention that these documents are available. You don’t need to include them with the cover letter but be prepared to present them if requested.

By effectively demonstrating your strong ties to your home country, you significantly enhance the credibility of your claim that your visit is temporary and that you intend to return after your stay. This is a key factor in the visa decision-making process. You can read more about  Proof of Strong Ties for Your Schengen Visa Application in the Philippines .

Financial Responsibility

When applying for a visa, demonstrating your financial responsibility is crucial. This section of your cover letter should clearly outline how you plan to financially support your trip.

Financial Stability

Self-sponsorship : If you are self-sponsoring your trip, asserting your financial stability is important. Briefly explain your financial situation, such as your regular income, savings, or investments, which indicate your ability to cover all travel expenses, including accommodation, food, and emergencies.

Sponsorship : If someone else is sponsoring your trip, state the relationship with the sponsor (e.g., family member, friend, employer) and their commitment to supporting you financially during your visit.

Supporting Documents

I’d like you to please mention that you have attached relevant financial documents to your application. This could include bank statements showing your savings, income statements, or a sponsorship letter if applicable.

Details of Documentation : If you are providing a sponsorship letter, ensure it includes the sponsor’s name, their relationship to you, their contact information, and a statement of their commitment to support you financially during your trip. If using bank statements, mention that they reflect your current financial status and ability to fund your travel.

Including clear and detailed information about your financial responsibility in your cover letter helps assure the visa officer that you are capable of supporting yourself during your trip and will not become a financial liability in the country you plan to visit.

Cover Accommodation and Health Insurance

In this section, you should provide details about your accommodation plans and health insurance coverage for your trip, as these are important aspects of your travel preparations.

Accommodation Details

Staying with Friends or Relatives : If you are planning to stay with friends or relatives, provide their names, addresses, and contact information. It can be helpful to mention your relationship with them and the duration of your stay.

Hotel Accommodation : If you will be staying in a hotel or rented accommodation, mention the name of the hotel or the address of the rental, along with the duration of your stay. If you have pre-booked your accommodation, stating this can add credibility to your travel plans.

Health Insurance

Travel Health Insurance Coverage : Clearly state if you have secured travel health insurance for the duration of your stay in the destination country. Include details about the coverage, such as medical expenses, emergency services, and repatriation, if applicable.

Insurance Documentation : Mention that you have attached or can provide documentation of your travel health insurance policy. This reassures the visa officer of your preparedness for any health-related contingencies during your trip.

Addressing your accommodation and health insurance arrangements in your cover letter adds depth to your application, showcasing your thorough planning and responsibility as a traveler. This information can play a significant role in the overall assessment of your visa application.

Conclude a Polite Request

The conclusion of your visa cover letter is an opportunity to reinforce your request and demonstrate your willingness to cooperate with any additional requirements. Here’s how to effectively wrap up your letter:

Request for Consideration

Polite Appeal : Conclude your letter with a courteous appeal for a favorable consideration of your application. This could be phrased as, “I respectfully request that my application for a [type of visa] be considered favorably.”

Expression of Gratitude : It’s also good practice to express gratitude for the time and effort taken by the visa officer to review your application. A simple statement like, “I appreciate your consideration of my application,” can be effective.

Availability for Further Information

Openness for Communication : Indicate your willingness to provide any additional information that may be required. This shows that you are cooperative and serious about your application.

Readiness for Interview : If applicable, state that you are available for an interview or any further discussions regarding your visa application. This could be stated as, “I am readily available for an interview or to provide any further information needed for my application.”

By concluding your cover letter with a polite request and showing openness for further communication, you leave a positive impression on the visa officer, demonstrating your earnestness and respect for the visa application process.

Attach Supporting Documents

Concluding your visa cover letter with a comprehensive list of supporting documents is crucial. This not only demonstrates your organizational skills but also makes it easier for the visa officer to review your application. Here’s how to do it:

List of Documents

Bank Statements : Include bank statements that demonstrate your financial stability and ability to support yourself during your visit.

Employment Letters : If you are employed, attach a letter from your employer. This letter should confirm your employment, your role, the duration of your leave (if applicable), and your expected return to work.

Itinerary : Provide a copy of your travel itinerary, which includes flight details, accommodation bookings, and a schedule of your activities or places you plan to visit.

Accommodation Confirmation : If you are staying with friends or relatives, include a letter from them confirming this arrangement. For hotel stays, attach booking confirmations.

Travel Health Insurance : Include documentation of your travel health insurance policy, showing the coverage details.

Sponsorship Letter (if applicable) : If someone else is sponsoring your trip, attach a sponsorship letter from them along with their financial documents.

Additional Documents : Depending on the purpose of your visit, you may need to include additional documents. For example, students should attach admission letters from educational institutions, and business visitors should include invitation letters from the hosting company.

End your cover letter with a statement like: “Enclosed, please find the following supporting documents for your review,” followed by a bulleted or numbered list of the documents. This clear and organized presentation of your supporting documents can significantly enhance the credibility of your application.

Proofread and Finalize

• Attention to Detail : Proofreading is crucial. Go over your letter multiple times to catch any grammatical errors or typos. These mistakes can make your application seem less professional and may negatively impact the perception of your attention to detail.
• Use Tools : Leverage tools like grammar checkers, but don’t rely solely on them. Sometimes, these tools can miss nuances in language or context-specific phrasing.

Professional Tone

• Respect and Formality : The tone of your cover letter should be respectful and formal. This reflects your seriousness and respect for the visa application process.
• Consistency : Ensure that the tone is consistent throughout the letter. Avoid using slang or overly casual language, as it may not be appropriate for a formal application.

Additional Tips

• Second Opinion : It can be helpful to have someone else read your cover letter. A fresh pair of eyes might catch errors you overlooked.
• Read Aloud : Reading your letter aloud can help you catch awkward phrasing or tone inconsistencies.
• Formatting : Make sure the overall formatting of the letter is professional. Use a standard font, proper alignment, and clear paragraph separation.
• Length : Keep the letter concise and to the point. A long-winded letter can lose its impact.
• Final Check : Before submitting, do a final check to ensure that all the information is accurate and that you have attached all the required documents.

The final step in your visa application cover letter process is to ensure it is polished, professional, and error-free. This conveys your seriousness about the application and demonstrates your ability to communicate effectively in a professional setting. Remember, your cover letter is often the first impression the visa officer will have of you, so make it count.

Final Thoughts

Crafting a strong cover letter for your visa application is more than a mere formality; it’s a strategic component that can significantly influence the outcome of your application. By carefully presenting your case, explaining your travel purpose, demonstrating strong ties to your home country, and outlining your financial plans, you paint a comprehensive picture that goes beyond the basic documentation.

Remember, the goal of your cover letter is to provide context, add a personal touch, and preemptively address any questions or concerns that the visa officer might have. Your ability to communicate clearly and professionally through your cover letter reflects not only on your application but also on your overall preparedness for your journey.

In summary, the key to a powerful cover letter lies in its clarity, conciseness, relevance, and attention to detail. By following the guidelines outlined in this guide, you’re setting yourself up for success. Your cover letter is not just a letter; it’s a narrative of your travel intentions, a testament to your reliability, and a crucial step towards achieving your travel goals.

Common Reasons for Schengen Visa Rejection

Here are the common reasons a Schengen Visa application gets denied:

• No clear travel purpose —a detailed cover letter is a must!
• Lack of strong ties —reevaluate your application and prove why you must return to your home country!
• Insufficient travel insurance coverage —make sure you get the right policy!
• No proof of financial means —convince them that you can afford your trip! Provide bank or credit card statements, VUL, investment portfolio, etc.
• Passport does not have 2 free pages —where will they attach the visa if your passport pages are already full? You should get a new passport before applying for a visa if there are no more available pages on your old one!
• No proof of accommodation —you need to prove them that you have a place to stay in the Schengen Area.

Recap and Tips

So, just a recap and a reminder , please don’t forget these TIPS: 

If you ever need help, you can avail my   visa application bundle , and I will be glad to help you through the process!

Let Us Be Your Partner in Your Schengen Visa Journey

Applying for a Schengen Visa can be overwhelming, with all the paperwork involved and confusing information from different sources. We understand that—we’ve been there and have done that!

But through the years, we gained experience and knowledge on the ins and outs of the Schengen Visa application. We’ve helped countless satisfied clients ; we would like to invite you to be one of them!

With our Schengen Visa services personalized to your unique needs and circumstances, we will make your visa application less stressful and laborious, and more promising. Contact us to schedule a consultation or for other inquiries.

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Part 1. Visa Category

Part 2. Visa Application Processes

Part 3. Supporting Documents Based on Visa Category

Part 4 .   Special Reminder

Part 1.   Visa Category

Part 2 .   Visa Application Processes

1.  Complete Visa Application Form Online

Please complete China Online Visa Application Form on the China Online Visa Application website ( cova.mfa.gov.cn ). Print out all pages of Visa Application Form of the People's Republic of China and Confirmation of Online Visa Application which generated automatically.

Please Note:

1) Your application will be declined, or you can be refused entry permission to China if you provided inaccurate, false, or misleading information.

2) You need to upload an ID photo of yourself, and it must meet the visa photo requirement. Your application will be declined if you uploaded a photo of someone else.

3) Applicants must sign on the Visa Application Form of the People's Republic of China and Confirmation of Online Visa Application.  

2. Submit application in person  

After completing the online application, applicants need to submit the following documents to the Chinese Embassy in person.

1) Visa Application Form  and Confirmation Form of Online Visa Application.

2) Passport . Original passport with at least six months of remaining validity and blank visa pages, and a photocopy of bio-data page of the passport.

3) Photo . Must be a recent coloured ID photo, facing forward and with white coloured background, and bareheaded.

4)Proof of legal stay or residence status (applicable to non-Samoa passport holders applying for Chinese visa in Samoa).

5)Original and photocopy of previous Chinese passport and photocopy of naturalization certificate   (applicable to applicant who was of Chinese nationality and this is the first time to apply for Chinese visa after naturalization in a foreign country). If the name on the current passport differs from that on the previous one, an official document of name change is required.

6)For children born in Samoa with Samoa Citizenship and Chinese descent applying for Chinese visa for the first time, applicants shall also submit the original and photocopy of birth certificate, the photocopy of parents’ passports and permanent residence permits.

7)Original or photocopy of supporting documents. (Please refer to Part 3)

3. Biometric collection

Applicants are required to have biometric information collected when submitting application at the Embassy.

The following applicants are exempted from collecting fingerprints:

1) Applicants who under the age of 14 or over 70.

2) Diplomatic passport holders, or applicants who are eligible for diplomatic, official and courtesy visas. 

3) Applicants holding the same passport with fingerprints collected within 5 years. (The exemption will only be granted when the biometric sticker visa is still identifiable)

4) Applicants with all ten fingers mutilated or all ten fingerprints unable to collect;

5) Between 10 August and 31 December 2024, eligible applicants applying for single or double-entry visas under the categories of business, tourism, short-term family visit, transit, and crew membership are exempt from the fingerprint collection requirement.

Part 3 . Supporting Documents Based on Visa Category

A letter of guarantee issued by a foreign transport company or an invitation letter issued by a relevant entity in China.

The original and photocopy of the Confirmation Form for Foreigners Permanent Residence Status issued by the Ministry of Public Security of China.

An invitation letter issued by a relevant entity or individual in China. The invitation should contain:

1) Information on the applicant (full name, gender, date of birth, passport number, etc.).

2) Information on the planned visit (the purpose of visit, arrival and departure dates, place(s) to be visited, relations between the applicant and the inviting entity or individual, financial source for expenditures).

3) Information on the inviting entity or individual (name, contact telephone number, address, official stamp, a signature of the legal representative or the inviting individual).

An onward air (train or ship) ticket with confirmed date to the destination country or region.

J1 /J2 -Visa  should refer to the requirements of the competent authority.

Documents showing the itinerary including air ticket booking record (round trip) and proof of a hotel reservation, etc. or an invitation letter issued by a relevant entity or individual in China. For invitation letters issued by individual, photocopies of Chinese ID (front and back) of the inviting person must be included. The invitation letter should contain:

2) Information on the planned visit (arrival and departure dates, place(s) to be visited, etc.).

Documents on the commercial activity issued by a trade partner in China, or trade fair invitation or other invitation letters issued by a relevant entity. The invitation letter should contain:

2) Information on the planned visit (the purpose of visit, arrival and departure dates, place(s) to be visited, relations between the applicant and the inviting entity, financial source for expenditures).

For family reunion, the following documents are required:

(1) An invitation letter issued by a Chinese citizen or a foreign citizen with Chinese permanent residence permit who lives in China. The invitation letter should contain:

1)Information of the applicant (full name, gender, date of birth, passport number, etc.).

2)Information on the visit (the purpose of visit, intended arrival date, place(s) of intended residence, intended duration of residence, relations between the applicant and the inviting individual, financial source for expenditures).

3)Information on the inviting individual (name, contact telephone number, address,  a signature of the inviting individual, etc.).

(2) Photocopies of both sides of Chinese ID of the inviting individual or foreign passport and permanent residence permit.

(3) Original and photocopy of certification (marriage certificate, birth certificate, certification of kinship issued by Public Security Bureau or notarized certification of kinship) showing the relationship of family members between the applicant and inviting individual.

"Family members" refers to spouses, parents, parents-in-law, sons, daughters, spouses of sons or daughters, brothers, sisters, grandparents, grandsons and granddaughters.

For foster care, the following documents are required:

(1) Foster entrustment notarisation issued by Chinese Embassies/Consulates General in foreign countries or Foster Care Power of Attorney notarized and authenticated in the country of residence or in China.

(2) Original and photocopy of the consignor's passport(s), as well as the original and photocopy of certification (marriage certificate, birth certificate, certification of kinship issued by Public Security Bureau or notarized certification of kinship) showing the relationship between parents or guardians and children.

(3) A letter of consent on foster care issued by the trustee living in China who has agreed to provide foster care services and a photocopy of the ID of the trustee.

(4) A photocopy of the certificate indicating the permanent residence status abroad of the parent(s) when the child was born, provided that either or both parents of the child are Chinese citizens.

(1) An invitation letter issued by a Chinese citizen or a foreign citizen with a Chinese permanent residence permit who lives in China. The invitation letter should contain:

1)Information on the applicant (full name, gender, date of birth, passport number, etc.).

2)Information on the visit (the purpose of visit, arrival and departure dates, place(s) to be visited, relations between the applicant and the inviting individual, financial source for expenditures).

3)Information on the inviting individual (name, contact number, address, signature etc.).

(2) Photocopies of both sides of Chinese ID or foreign passport and permanent residence permit of the inviting individual.

A photocopy of Confirmation Letter for High Level Foreign Talents.

(1) An invitation letter from the inviting individual (a foreigner who stays or resides in China for work or studies) which contains:

2)Information on the visit (the purpose of visit, intended arrival date, place(s) of intended residence, intended duration of residence, relations between the applicant and the inviting individual, financial source for expenditures, etc.).

3)Information on the inviting individual (name, contact telephone number, address, signature, etc.).

(2) A photocopy of the inviting individual's passport and residence permit

(3) Original and photocopy of certification (marriage certificate, birth certificate, or notarized certification of kinship) showing the relationship of immediate family members between applicants and inviting individual.

"Immediate family members" refers to spouses, parents, sons or daughters under the age of 18 and parents-in-law.

For visiting family members for a short period , the following documents are required:

(1) An invitation letter from the inviting individual (a foreigner who stays or resides in China for work or studies) which contains:

2)Information on the visit (the purpose of visit, arrival and departure dates, place(s) to be visited, relations between the applicant and the inviting individual, financial source for expenditures, etc.).

3)Information on the inviting individual (name, contact telephone number, address, signature, etc.)

(2) A photocopy of the inviting individual's passport and residence permit.

(3) Photocopy of certification (marriage certificate, birth certificate or notarized certification of kinship) showing the relationship of family members between the applicant and the inviting individual.

"Family members" refers to spouses, parents, parents-in-law, sons, daughters, spouses of sons or daughters, brothers, sisters, grandparents, grandsons, granddaughters.

For private affairs, documentation identifying the nature of the private affairs  should be provided as required by the consular officer.

1) Original and photocopy of the Admission Letter issued by a school or other entities in China.

2) Original and photocopy of "Confirmation Form for Study in China" (Form JW201 or Form JW202).

Original and photocopy of Admission Notice issued by a school or other entities in China.

Notice for the Work Permit for Foreigners

(1) The invitation letter may be in the form of fax, photocopy or computer printout, but the consular officer may require the applicant to submit the original of the invitation letter.

(2) If necessary, the consular officer may require the applicant to provide other proof documents or supplementary materials, or require an interview with the applicant.

(3) The consular officer will decide on whether or not to issue the visa and on its validity, duration of stay and number of entries in light of specific conditions of the applicant.

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NeurIPS 2024 Visa Information

NeurIPS 2024 will be held in Vancouver Canada from December 9th to 15th, 2024 .

Find out if you need a  visa to travel to Canada .

If you do need a visa to enter Canada follow the steps below, Please read this page carefully because there are updates to the visa process for 2024 

• Purchase a in-person registration
• Generate your visa Invitation letter
• Submit your Canadian Visa Application. See the details below.
• Return to the  visa invitation letter  page and enter your legal name, the country that issued your passport, and your Canadian visa application number. Failure to complete this step may impact your ability to enter Canada.

As required by Canada we will be submitting reports to Immigration Refugees and Citizenship Canada (IRCC) with your registration email, your legal name, the country that issued your passport and your Canadian visa application number 

Visa Application

For more information about the visa application processes, see: Visit Canada   and this   information letter . .

If you need a visa, apply online through the IRCC Secure Network .

Make sure you complete all parts of your application. A common reason for visa denial in previous years has been the submission of an incomplete application.

Biometric Instructions

Information dislcosure.

Your information will be shared with the IRCC to identify and  coordinate the processing of visa applications. See the  Privacy Act   for details . 

Frequently asked questions (FAQs)

Can I cancel my registration if my visa is denied?

Yes; see the details in our cancellation policy .

Who should I list as the Point of Contact on the visa application?

Use the contact information for the Neural Information Processing Systems Foundation given in their NeurIPS visa invitation letter.

Where can I find the Special Event Code?

The code is available in the visa invitation letter

What should I put as the Purpose of my visit

Select: Other

When & where should I apply for my visa?

If you require a visa to travel to the Canada, we recommend starting the application process as soon as you know that you will attend NeurIPS, as the wait time for the mandatory in-person visa appointment can be highly variable.

What should I bring to my visa interview?

The IRCC provides guidance on required documentation for a visitor visa interview. Please also check the specific requirements of the embassy or consulate that will conduct your interview.

Beyond required documents, you may be able to provide supplemental supporting documents online and/or in a visa interview, subject to the procedure of the specific embassy or consulate. Supplemental supporting documents should aid in establishing your residence and ties abroad and thus your ability and intent to leave Canada after the visit. Examples of such supporting documents include:

• Invitation letter: The invitation letter issued to you by NeurIPS, with details of your contributions to NeurIPS.
• Travel plan: Complete itinerary of your intended travel, including booking confirmation of a return flight and of accommodation during your stay.
• Financial support: Evidence of ability to pay for the trip or confirmation of funding provided for flights, accommodation, food, and incidental costs.
• Continuing status: Official documentation to prove you are a student, post-doc, or employee and that you will return to your country/region of residence for continuing studies or employment; evidence of familial ties in your country/region of residence.

If I receive a visa am I guaranteed to be able to enter Canada to attend NeurIPS?

Unfortunately, it is possible that the immigration officer that processes your entry into Canada (usually, at the airport after landing in Canada) may require you to undergo a secondary interview to make an immigration determination. Please travel prepared for this possibility, and carry on your person the same evidence you presented at your visa appointment, including a printed copy of your NeurIPS invitation letter.

Questions or concerns?

Direct unanswered questions to the NeurIPS 2024 Diversity, Inclusion and Accessibility Chairs via the NeurIPS Contact page.

Minister Leon Schreiber extends temporary visa concession

New home affairs minister dr leon schreiber extends temporary visa concession to safeguard applicants from adverse consequences caused by processing delays.

In his first official act as the new Minister of Home Affairs just one day after being sworn in, Dr Leon Schreiber has extended the temporary concession for foreign nationals who are currently awaiting the outcome of visa, waiver and appeal applications.

This extension safeguards applicants – including those who are contributing to South Africa through their scarce skills – from suffering adverse consequences or being erroneously declared undesirable while they await the outcome of applications submitted to the Department.

The processing of some of these applications has been delayed as the Department works on reducing backlogs. While the Department has made progress in this regard since its previous communication on the matter, there is still a backlog in various visa and permit categories and Minister Schreiber has now moved to protect applicants while the backlog is reduced.

The decision to avert adverse consequences for applicants who seek to obtain lawful visas in order to contribute to South Africa, either through their skills or as tourists, signals the Minister’s commitment to improving the visa system to make South Africa a more attractive destination for international investment, tourism and job creation. While it will take time to achieve this vision in full, the decision to extend the temporary concession serves as a signal of intent to reinvigorate the Department of Home Affairs and position it as a vital economic enabler.

In order to build confidence in this new approach, Minister Schreiber further commits to avoiding a repeat of the current situation that has seen the previous concession expire prior to the extension being announced. While the Department is committed to eradicating the backlog as soon as possible, the Minister undertakes that any further extension, modification or amendment to the terms of these concessions will be communicated in writing prior to the new expiry date of 31 December 2024.

The following temporary measures will apply with immediate effect.

Applicants whose waiver application outcomes are still pending :

Visa holders who have applied for a waiver and the waiver application is still pending as at 30 June 2024, are granted a further temporary extension until 31 December 2024 to enable the Department to process the applications, for applicants to collect their outcomes, and to submit applications for appropriate visas.

Those who wish to abandon their waiver applications and depart from South Africa, will be allowed to exit at a port of entry before or on 31 December 2024 without being declared undesirable in terms of section 30(1)(h) of the Immigration Act, 2002 read with regulation 27(3) of the Immigration Regulations, 2014.

Visa holders who need to travel, but are awaiting the outcome of a waiver application, will be allowed to exit and re-enter at a port of entry up to and including 31 December 2024, without being declared undesirable in terms of section 30(1)(h) of the Immigration Act, 2002 read with regulation 27(3) of the Immigration Regulations, 2014. However, non-visa exempt applicants who travel out of the country with a waiver application receipt are required to apply for a port of entry visa which would allow them re-entry into South Africa.

Applicants whose visa applications are still pending :

Visa holders who have applied for long-term visas (Visitor’s Visas in terms of section 11(1)(b) and 11(6) of the Immigration Act, 2002; Business Visas, Study Visas, Relative’s Visas and Work Visas) and whose application is still pending as at 30 June 2024, are granted a further temporary extension until 31 December 2024 of their current visa status. Applicants are not allowed to engage in any activity other than what the visa conditions provide for.

Those who wish to abandon their visa applications will be allowed to exit at a port of entry before or on 31 December 2024 without being declared undesirable in terms of section 30(1)(h) of the Immigration Act, 2002 read with regulation 27(3) of the Immigration Regulations, 2014.

Visa holders who need to travel, but are awaiting the outcome of a long-term visa application, will be allowed to exit and re-enter at a port of entry up to and including 31 December 2024, without being declared undesirable in terms of section 30(1)(h) of the Immigration Act, 2002 read with regulation 27(3) of the Immigration Regulations, 2014. However, non-visa exempt applicants who travel out of the country with a long-term visa application receipt, are required to apply for a port of entry visa which would allow them re-entry into South Africa.

Applicants whose visa appeal applications are still pending :

Visa holders who have appealed a negative decision on an application for long-term visa (Visitor’s Visas in terms of section 11(1)(b) and 11(6) of the Immigration Act, 2002; Business Visas, Study Visas, Relative’s Visas and Work Visas) are granted a temporary extension until 31 December 2024 of the current visa status. Applicants are not allowed to engage in any activity other than what the visa conditions provide for.

Those who wish to abandon their visa appeal applications and depart from South Africa, will be allowed to exit at a port of entry before or on 31 December 2024 without being declared undesirable in terms of section 30(1)(h) of the Immigration Act, 2002 read with regulation 27(3) of the Immigration Regulations, 2014.

Visa appeal applicants who need to travel, but are awaiting the outcome of an appeal application for a long-term visa, will be allowed to exit and re-enter at a port of entry up to and including 31 December 2024, without being declared undesirable in terms of section 30(1)(h) of the Immigration Act, 2002 read with regulation 27(3) of the Immigration Regulations, 2014.

All appeal applicants are required to produce a copy of the rejection letter with a receipt for the appeal application on departure and re-entry into South Africa. Non-visa exempt appeal applicants who travel out of the country with an appeal application receipt, are required to apply for a port of entry visa which would allow them re-entry into South Africa.

Short term visa holders issued in terms of section 11(1)(a)

Short term visa holders issued in terms of section 11(1)(a) of the Immigration Act, 2002 for 90 days or less, who have applied for a renewal, but have not received their visa renewal outcome, must make the necessary arrangements to depart from South Africa within 90 calendar days from the date of expiry of the principal visa, to avoid being declared undesirable. The latter concession is in line with the provisions of section 11(1)(a) of the Immigration Act, 2002 which limits the duration of sojourn for visiting purposes to a total of 180 days.

The temporary concession applies only to foreign nationals who have been legally admitted into South Africa.

This concession is also only applicable to applicants who have submitted their applications via VFS Global and who can produce a verifiable receipt for such application against the VFS Global tracking system.

For enquiries on pending applications, please contact:

Nischal Jaynarayan   Tel: (012) 406-2703  Email address: [email protected]

For media enquiries, please contact:  Siya Qoza  Cell number: 082 898 1657  Email address: [email protected]

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UK Cover Letter for Visa Application

Composing an effective cover letter for your UK visa application with expert guidance and free samples.

When applying for a UK visa, sometimes the Embassy may request to submit a cover letter. The cover letter needs to be short and to the point; it must give the Embassy an apparent reason why you are applying for a UK visa. Read the article below for further information regarding the UK cover letter, what to include, and other questions you might have.

Who Needs a Cover Letter When Applying for a UK Visa?

Everyone who applies for a UK visa can submit a printed and signed cover letter attached to their visa application form. However, It is only necessary to submit a cover letter if it is noted in your visa application form.

Important: The cover letter explains in more detail the reason and the purpose of your visit to the UK. By submitting a cover letter, the Embassy or Consulate of the UK will have a clearer vision of why you are applying for a UK visa.

Types of UK Cover Letters

The Republic of the United Kingdom has different visa types that apply to everyone who wishes to apply for a UK visa for any different purpose. With that being said, there are also other types of UK cover letters, such as:

• Work cover letter
• Student cover letter
• Family reunion cover letter
• Tourist cover letter
• Business cover letter

You can write any of the mentioned cover letters depending on the visa type you are applying for.

How to Write a Cover Letter for UK Visa Applications?

Here are a few tips to help you write the perfect cover letter when applying for a UK visa:

• The first step is to include the Embassy’s information and the name of the country you are applying from.
• Full name (first and last)
• Passport number
• Citizenship
• The city and country you live in
• Your professional career
• The third step is to introduce the purpose of your visit to the UK and how long you are planning to stay.
• The fourth step is to explain in detail your trip itinerary; you must also include the accommodation and financial information (where you will stay and how you will financially support yourself during your stay in the UK).
• The fifth step is to mention the documents you will submit together with your cover letter when applying for your UK visa.
• The sixth step is to include your personal contact information, such as your email address and phone number. This information will help the embassy to contact you regarding your UK visa application results.

What Not to Do in a Cover Letter for UK Visa Application

Make sure you avoid these mistakes when writing your UK visa application cover letter:

• Do not write long sentences or paragraphs
• Be straightforward
• Keep it simple
• Do not copy your cover letter
• Do not include unnecessary personal details
• Do not be rude
• Do not make grammatical mistakes
• Do not give false information
• Be formal and respectful
• Do not forget any important information

Cover Letter for UK Visa Application Sample

Here is a simple sample you can refer to when writing your cover letter:

Important Tips and Guidance for a Smooth Visa Application This Travel Season

Washington, US, 4th July 2024, As the travel season approaches, many global travelers are gearing up to explore new destinations, reunite with loved ones, or conduct business abroad. Navigating the complexities of visa requirements and application processes can be daunting. Online-USA-visa is here to provide expert guidance and practical tips to ensure a smooth and hassle-free travel experience.

Key Destinations for the Upcoming Travel Season

Popular destinations such as the United States continue to attract visitors from around the world. From the vibrant cities like New York and Los Angeles to the breathtaking national parks, the US offers diverse experiences for every type of traveler. Understanding the US visa requirements is crucial to avoid any last-minute complications and ensure a seamless journey.

Common Visa Application Challenges

US Business Visa Requirements : For business travelers, staying updated with the latest US business visa requirements is essential. Ensure you have all necessary documentation, including invitation letters and proof of business activities, to facilitate a smooth application process.

Visa Eligibility Questions : Determining your eligibility for a US visa can be confusing. Familiarize yourself with the USA visa eligibility questions to assess your qualification and gather all required documentation.

Visa Application for Specific Citizens : Different nationalities may have unique requirements. For example, US visa application processes for British citizens may differ from those for other countries. Understanding these specific requirements can streamline your application process and prevent delays.

Applying for a US Visa Online : Many travelers encounter issues while applying for a US visa online. Following a step-by-step guide on how to apply for a USA visa online can help you navigate the process smoothly and avoid common pitfalls.

USA Visa Waiver Program : Certain travelers may be eligible for the USA visa waiver program, which allows short-term stays without obtaining a visa. Check if your country participates in this program and understand the specific requirements and limitations.

How Online-USA-Visa Can Assist You

Online-USA-visa offers comprehensive support for travelers worldwide, making the visa application process straightforward and stress-free. Here’s how we can help:

Expert Guidance : Our team of experts stays updated with the latest visa requirements and provides personalized advice tailored to your travel needs.

User-Friendly Platform : Our online platform simplifies the application process, allowing you to apply for a visa from the comfort of your home.

Error-Free Applications : We assist in accurately filling out your application forms, reducing the risk of errors that could lead to delays or rejections.

Timely Updates : Stay informed with real-time updates on your visa application status and any changes in travel regulations.

Practical Travel Tips

Plan Ahead : Start your visa application process well in advance of your travel date to account for any unforeseen delays.

Organize Documents : Keep all necessary documents, such as passports, photographs, and proof of travel, organized and readily accessible.

Check Expiry Dates : Ensure your passport and visa have sufficient validity for your entire travel period.

Stay Informed : Regularly check official travel advisories and updates related to your destination.

Expert Quote

“Traveling internationally can be an exciting adventure, but it’s crucial to be well-prepared. Understanding visa requirements and application processes can save you time and stress. At Online-USA-visa, we are committed to making your travel experience as smooth as possible,” says Sarah Johnson, a travel expert at Online-USA-visa.

About Online-USA-Visa

Online-USA-visa is dedicated to providing reliable and efficient visa application assistance to travelers worldwide. With a focus on customer satisfaction and accuracy, we ensure your visa application process is seamless and hassle-free. For more information, visit Online-USA-Visa.

US Business Visa Requirements

US VISA FOR BRITISH Citizens

USA VISA ELIGIBILITY QUESTIONS

HOW TO APPLY USA VISA ONLINE

USA VISA WAIVER PROGRAM

Next year will bring more (digital) paperwork for travel to Europe. Here's what to know.

Visiting Europe will get (slightly) more complicated and expensive for most U.S. travelers next year as new visa requirements take effect.

According to the official travel site of the European Union, visitors from more than 60 countries that are visa-exempt will be required to apply for European Travel Information and Authorization System (ETIAS) approval ahead of their trips starting in 2024. ETIAS visas are not physical documents but are electronically linked to the traveler's passport.

U.S. nationals can travel to most E.U. countries without authorization now, but that ease of movement will change with the new law. Meanwhile, visitors from many countries have had to apply for similar approval to travel to the U.S. since 2009. The U.S. Electronic System for Travel Authorization (ESTA) process is similar to the ETIAS plan.

Here’s what you need to know:

What is the European Travel Information and Authorization System (ETIAS)?

According to E.U. documentation, ETIAS “is an entry requirement for visa-exempt nationals traveling to any of these 30 European countries .”

The government adds that ETIAS approval is intended only for short term stays, up to 90 days in any 180 day period. 

How can you apply for an ETIAS visa?

When the ETIAS requirement begins next year, the E.U. will provide applications through an official website and mobile app.

To apply, travelers will need to provide their passport information or another travel document to which a visa can be affixed.

Parents and legal guardians can apply on behalf of minors in their care.

How long does ETIAS approval last?

ETIAS approval is valid for three years or until the passport it is registered to expire, whichever comes first. 

How much will an ETIAS application cost?

The ETIAS processing fee is set at 7 euros ($7.74), but applicants younger than 18 or older than 70 can apply at no charge. 

Too hot to fly? Extreme heat can snarl flights even without a cloud in the sky

How long will ETIAS application processing take?

According to the E.U., ETIAS approval should come within minutes for most applicants but can take up to 30 days. The government encourages travelers to apply well in advance of any trip and strongly advises travelers to receive their ETIAS approval before purchasing flights or booking hotel stays.

Travel insurance: Here are options for travel to Europe

Can I be denied entry to a country with a valid ETIAS visa?

Yes. According to the E.U., travelers will still be subject to border formalities on arrival, and an ETIAS visa is not a guarantee for entry.

Zach Wichter is a travel reporter for USA TODAY based in New York. You can reach him at [email protected] .