add a presentation to a pdf

• Setting up PDFs for a presentation

Adobe Acrobat

• Acrobat User Guide
• Access Acrobat from desktop, mobile, web
• What's new in Acrobat
• Keyboard shortcuts
• System Requirements
• Workspace basics
• Opening PDFs
• Navigating PDF pages
• Viewing PDF preferences
• Adjusting PDF views
• Enable thumbnail preview of PDFs
• Display PDF in browser
• Access files from Box
• Access files from Dropbox
• Access files from OneDrive
• Access files from SharePoint
• Access files from Google Drive
• Acrobat and macOS
• Acrobat notifications
• Grids, guides, and measurements in PDFs
• Asian, Cyrillic, and right-to-left text in PDFs
• Overview of PDF creation
• Create PDFs with Acrobat
• Create PDFs with PDFMaker
• Using the Adobe PDF printer
• Converting web pages to PDF
• Creating PDFs with Acrobat Distiller
• Adobe PDF conversion settings
• Edit text in PDFs
• Edit images or objects in a PDF
• Rotate, move, delete, and renumber PDF pages
• Edit scanned PDFs
• Enhance document photos captured using a mobile camera
• Optimizing PDFs
• PDF properties and metadata
• Links and attachments in PDFs
• Page thumbnails and bookmarks in PDFs
• Action Wizard (Acrobat Pro)
• PDFs converted to web pages
• PDF articles
• Geospatial PDFs
• Applying actions and scripts to PDFs
• Change the default font for adding text
• Delete pages from a PDF
• Scan documents to PDF
• Enhance document photos
• Troubleshoot scanner issues when scanning using Acrobat
• PDF forms basics
• Create a form from scratch in Acrobat
• Create and distribute PDF forms
• Fill in PDF forms
• PDF form field properties
• Fill and sign PDF forms
• Setting action buttons in PDF forms
• Publishing interactive PDF web forms
• PDF form field basics
• PDF barcode form fields
• Collect and manage PDF form data
• About forms tracker
• PDF forms help
• Send PDF forms to recipients using email or an internal server
• Combine or merge files into single PDF
• Add headers, footers, and Bates numbering to PDFs
• Crop PDF pages
• Add watermarks to PDFs
• Add backgrounds to PDFs
• Working with component files in a PDF Portfolio
• Publish and share PDF Portfolios
• Overview of PDF Portfolios
• Create and customize PDF Portfolios
• Share and track PDFs online
• Mark up text with edits
• Preparing for a PDF review
• Starting a PDF review
• Hosting shared reviews on SharePoint or Office 365 sites
• Participating in a PDF review
• Add comments to PDFs
• Adding a stamp to a PDF
• Approval workflows
• Managing comments | view, reply, print
• Importing and exporting comments
• Tracking and managing PDF reviews
• Saving PDFs
• Convert PDF to Word
• Convert PDF to JPG
• Convert or export PDFs to other file formats
• File format options for PDF export
• Reusing PDF content
• Enhanced security setting for PDFs
• Securing PDFs with passwords
• Manage Digital IDs
• Securing PDFs with certificates
• Opening secured PDFs
• Removing sensitive content from PDFs
• Setting up security policies for PDFs
• Choosing a security method for PDFs
• Security warnings when a PDF opens
• Securing PDFs with Adobe Experience Manager
• Protected View feature for PDFs
• Overview of security in Acrobat and PDFs
• JavaScripts in PDFs as a security risk
• Attachments as security risks
• Allow or block links in PDFs
• Sign PDF documents
• Capture your signature on mobile and use it everywhere
• Send documents for e-signatures
• About certificate signatures
• Certificate-based signatures
• Validating digital signatures
• Adobe Approved Trust List
• Manage trusted identities
• Basic PDF printing tasks
• Print Booklets and PDF Portfolios
• Advanced PDF print settings
• Print to PDF
• Printing color PDFs (Acrobat Pro)
• Printing PDFs in custom sizes
• Create and verify PDF accessibility
• Accessibility features in PDFs
• Reading Order tool for PDFs
• Reading PDFs with reflow and accessibility features
• Edit document structure with the Content and Tags panels
• Creating accessible PDFs
• Creating PDF indexes
• Searching PDFs
• Add audio, video, and interactive objects to PDFs
• Adding 3D models to PDFs (Acrobat Pro)
• Displaying 3D models in PDFs
• Interacting with 3D models
• Measuring 3D objects in PDFs
• Setting 3D views in PDFs
• Enable 3D content in PDF
• Adding multimedia to PDFs
• Commenting on 3D designs in PDFs
• Playing video, audio, and multimedia formats in PDFs
• Add comments to videos
• Print production tools overview
• Printer marks and hairlines
• Previewing output
• Transparency flattening
• Color conversion and ink management
• Trapping color
• PDF/X-, PDF/A-, and PDF/E-compliant files
• Preflight profiles
• Advanced preflight inspections
• Preflight reports
• Viewing preflight results, objects, and resources
• Output intents in PDFs
• Correcting problem areas with the Preflight tool
• Automating document analysis with droplets or preflight actions
• Analyzing documents with the Preflight tool
• Additional checks in the Preflight tool
• Preflight libraries
• Preflight variables
• Keeping colors consistent
• Color settings
• Color-managing documents
• Working with color profiles
• Understanding color management

Defining initial view as Full Screen mode

Full Screen mode is a property that you can set for PDFs used for presentations. In Full Screen mode, PDF pages fill the entire screen, and the Acrobat menu bar, toolbar, and window controls are hidden. You can also set other opening views, so that your documents or collections of documents open to a consistent view. In either case, you can add page transitions to enhance the visual effect as the viewer pages through the document.

To control how you navigate a PDF (for example, advancing pages automatically), use the options in the Full Screen panel of the Preferences dialog box. These preferences are specific to a system—not a PDF document—and affect all PDFs that you open on that system. Therefore, if you set up your presentation on a system you control, you can control these preferences.

Define an initial view

When a user opens your PDF document or PDF Portfolio , they see the initial view of the PDF. You can set the initial view to the magnification level, page, and page layout that you want. If your PDF is a presentation, you can set the initial view to Full Screen mode. In Acrobat Pro you can create Action Wizards to change default settings for multiple documents.

After you define the initial view of the PDF, you can add page transitions to selected pages or the entire document.

Acrobat supports page transitions and bullet fly-ins from PowerPoint.

Define the initial view

• Choose File > Properties.
• In the Document Properties dialog box, click Initial View.

Select the options that you want, and then select OK. Save and reopen the file to see the effects.

Define the initial view as Full Screen mode

When setting the initial view of a PDF to Full Screen mode, you must define how the document opens.

• Choose File > Properties.
• In the Document Properties dialog box, select Initial View.

Choose Page Only from the Navigation Tab menu.

Choose Single Page from the Page Layout menu.

Set Open To Page to the page on which you want to start the presentation.

Users can exit Full Screen mode by pressing Esc if their preferences are set this way. However, in Full Screen mode, users cannot apply commands and select tools unless they know the keyboard shortcuts. You may want to set up page actions in the document to provide this functionality.

Initial View options for document properties

The Initial View options in the Document Properties are organized into three areas: Layout And Magnification , Window Options, and User Interface Options .

Layout And Magnification

Determines the appearance of the document.

Two conditions can affect page layout and magnification. 1) Someone has already set an individual PDF to a different initial view in File > Properties. 2) You have the option Restore Last View Settings When Reopening Documents selected in Edit > Preferences > Document category.

Navigation Tab

Determines which panels are displayed in the navigation pane.

Page Layout

Determines how document pages are arranged.

Magnification

Sets the zoom level for the document after it's opened. Default uses the magnification set by the user.

Open To Page

Specifies the page that appears when the document opens.

Setting Default for the Magnification and Page Layout options uses the individual users’ settings in the Page Display preferences.

Window Options

Determine how the window adjusts in the screen area when a user opens the document. These options apply to the document window itself in relationship to the screen area of the user’s monitor.

Resize Window To Initial Page

Adjusts the document window to fit snugly around the opening page, according to the options that you selected under Document Options.

Center Window On Screen

Positions the window in the center of the screen area.

Open In Full Screen Mode

Maximizes the document window and displays the document without the menu bar, toolbar, or window controls.

Show File Name

Shows the filename in the title bar of the window.

Show Document Title

Shows the document title in the title bar of the window. The document title is obtained from the Description panel of the Document Properties dialog box.

User Interface Options

Determine which parts of the interface—the menu bar, the toolbars, and the window controls—are hidden.

 If you hide the menu bar and toolbars, users cannot apply commands and select tools unless they know the keyboard shortcuts. You may want to set up page actions that temporarily hide interface controls while the page is in view. (See Add actions with page thumbnails .)

Add page transitions

You can create an interesting effect that occurs each time a page advances by using page transitions.

You can also set page transitions for a group of documents using the Actions wizard in Acrobat Pro .

Choose Tools > Organize Pages > More > Page Transitions.

In the Set Transitions dialog, choose a transition effect from the Transition menu. These transition effects are the same as effects set in the Full Screen preferences.

• Choose the direction in which the transition effect occurs. Available options depend on the transition.
• Choose the speed of the transition effect.
• Select Auto Flip, and enter the number of seconds between automatic page turning. If you do not select this option, the user turns pages using keyboard commands or the mouse.

Select the Page Range that you want to apply transitions to.

If users select Ignore All Transitions in the Full Screen preferences, they do not see the page transitions.

More like this

• View document properties
• Set the page layout and orientation
• Convert PDF files to PowerPoint online

Get help faster and easier

Quick links

Legal Notices    |    Online Privacy Policy

Share this page

Language Navigation

Stack Exchange Network

Stack Exchange network consists of 183 Q&A communities including Stack Overflow , the largest, most trusted online community for developers to learn, share their knowledge, and build their careers.

Q&A for work

Connect and share knowledge within a single location that is structured and easy to search.

Create a PDF from PowerPoint with animations

I have PowerPoint slides with visual effects on them, so each line appears after clicking on the screen in the presentation. When I convert them to PDF the slides are mostly empty and only some titles are in them and the lines that had the visual effect don't appear.

They come out looking like this:

How can I convert them to PDF properly, without having to go through all of the slides (there are like 200 of them) and removing each effect?

• microsoft-powerpoint

• Do you see all of the slide info if you try to print one? –  daalbert May 31, 2013 at 16:28
• Have you tried it yet? What happens when you convert it? –  CharlieRB May 31, 2013 at 17:21
• As I said -> "When I convert them to pdf the slides are mostly empty and only some titles are in them and the lines that had the visual effect don't appear on them." the numbers, titles, lines without animations appear. my most important lines are not there –  Peggy May 31, 2013 at 19:08
• I had the same problem and got use to make presentations with Latex beamer. –  user278428 Dec 2, 2013 at 3:14

4 Answers 4

You may want to have a look at the answer to this question instead of following the accepted one above:

Converting a PPT to a PDF while maintaining the animation steps is something I too have been looking into for a long while, without finding a satisfactory solution. That is why I have decided to write an add-in on my own which does exactly this: splits the slides at each animation step (being it mouse-triggered or not depends on the user's choice) while modifying (adding, deleting, altering) the shapes in the "fragmented slide" according to the animation effects. If you are interested, I have packaged the add-in in an easy-to-use installer, which adds a toolbar (or tab, if you are using Office 2007) to your PowerPoint. In case you are not satisfied, you can easily remove the add-in using the standard Control Panel "Add/Remove Applications" tool. You can get PPspliT here . Examples of usage are also provided.

• 2 PPspliT modifies the file, so if you only want a PDF remember to undo the splitting after exporting the PDF or work on a copy. –  kap Aug 12, 2020 at 10:19

PPspliT, mentioned above, appears to be only for Windows.

If you're on OS X, a (not always perfect) option I've used is to open the PPT/PPTX file in Keynote. From the menu bar, select "File > Export to > PDF..." . Then check the checkbox "Print each stage of builds", and click "Next...". Caveat: As it's not its native format, Keynote does not always read PowerPoint files exactly right. Check that any complex slides (not just animations, but also ones containing things like math formulae requiring precise formatting) have been reproduced faithfully. If not, adjust accordingly in Keynote to correct any aberration.

I haven't personally tested the following, but for a cross-OS solution: For LibreOffice (which also has PPT/PPTX import), there is this extension and this one . Note, however, that the latter rasterizes everything to bitmaps, which may be very undesirable, depending on your purpose.

• 1 Did the trick for me on OS-X –  tdc Apr 6, 2016 at 22:31
• New version (1.21) of PPspliT also supports Mac OS, worth mention that it is experimental ,however. –  user1080906 Jun 5, 2020 at 15:15

PDF files don't handle any kind of animation, and you can show only one representation of a PowerPoint slide per PDF page. Keep in mind that PDFs are portable data format, which means they don't follow the rules of any particular software. In essence, a PDF is a screen representation of a paper print-out. You would not expect animation on a paper print-out, so don't expect them in a PDF either.

If you want your audience to see the animations, you will need to provide them with the PowerPoint deck or save the PPT as a video.

If you need a PDF version of a highly animated PowerPoint deck, you will need to create a copy of the PPT and let each slide display only (and all) the elements that you want to show on the PDF. Then save as PDF (or print to your PDF printer).

• thanks :). your last paragraph helped, but the solution was to save them as jpeg and then merge all of those images as a pdf. this way the animations won't ruin jpegs and all of the slides contents will be displayed in the image. –  Peggy Jun 2, 2013 at 7:46
• 2 @peggy - that's a horrible solution. The resulting file will either be pixelated or giant, and probably both. –  John Berryman Oct 21, 2013 at 18:46
• 9 PDF actually handles animations just fine. Most non-Adobe viewers just don’t support this, and the PowerPoint PDF export doesn’t support it either. But the PDF format does support it. –  Konrad Rudolph Jun 22, 2015 at 14:30
• 4 PDF can handle animations, even interactive ones, in many different ways, with Javascript, with Flash and with many plugins.. –  skan Aug 28, 2015 at 18:21
• 1 There are several commercial solutions to translate Powerpoint files to PDF, including the animations, for example VeryPDF –  skan Aug 28, 2015 at 18:22

As an alternative, the action described by teylyn in the last paragraph:

create a copy of the PPT and let each slide display only (and all) the elements that you want to show on the PDF

can be automated by using the PPspliT PowerPoint add-in available at http://www.dia.uniroma3.it/~rimondin/downloads.php . If I have understood correctly, the add-in should do exactly what you want to achieve: render animation effects in separate slides, that can then be converted in PDF.

You must log in to answer this question.

Not the answer you're looking for browse other questions tagged pdf microsoft-powerpoint animation ..

• The Overflow Blog
• Spreading the gospel of Python
• OverflowAI and the holy grail of search
• Featured on Meta
• Our Partnership with OpenAI
• What deliverables would you like to see out of a working group?

Hot Network Questions

• Movie in which the couple figurine atop a wedding cake doubles as a voodoo doll
• Unable to change file ownership through find-exec
• Construct a uInt from an array of bits
• Director forcing an all day meeting on an off day before a holiday
• How to track ride data for a shared bicycle?
• A coin game - is it a group?
• A game requires 2 players opposite 2 other players, with 6 people available, how many distinct games can take place?
• Cubic splines in Cox model
• Are zeros to the right really significant?
• If coNP ⊆ NP, does that mean coNP = NP?
• Is pair programming a team lead or a tech lead decision?
• how to fix libertine package with lualatex putting tilde too low?
• Why are search problems assumed to have the structure of "find a path in a graph"?
• Can you switch your "Replicate Magic Item" Infusion after a long rest?
• What would military spies in 17th century Europe be looking for inside a city, before a siege?
• I still couldn't use os-probe
• Does suspending judgment require judgment?
• Did ROM chips jump from 8K to 32K?
• How would time dilate for pioneers travelling to Alpha Centauri Cb?
• Fubini-Study metric/form
• Accommodation for 17-year-old in the UK
• How implement a drop cap with boxes
• Why does classical physics not predict particles in the double-slit experiment to land in just two different locations?
• The older, the smarter. Is the wisdom of time a scientifically proven fact or just human prejudices?

Convert POWERPOINT to PDF

Make ppt and pptx slideshows easy to view by converting them to pdf..

Converting POWERPOINT to PDF...

Convert PPT to PDF

How to convert PowerPoint to PDF

Click the Upload file button above and select the PPT presentation that you want to convert to a PDF.

Watch as Dropbox instantly converts your PPT presentation to a PDF.

Download your converted PDF directly to your device.

Sign up for Dropbox to access additional PDF tools and workflows.

Do more with your PDFs, with Dropbox

Converting your PPT and PPTX files to PDF is just the beginning. Our purpose-built PDF tools and workflows make storing, editing, and sharing PDFs simple. It all starts with a Dropbox account.

Save yourself time and reduce digital clutter by converting files directly from your Dropbox account.

Simply right-click any PPT or PPTX file stored in your Dropbox account, click Save as , and select PDF from the options. No more downloading, uploading, converting, and exporting files between platforms—instead, convert any PPT presentation to PDF in seconds.

Dropbox gives you complete control over the structure and contents of your converted presentations, with the built-in online PDF editor:

• Add, remove, reorder, and rotate pages in your PDF
• Add annotations, drawings, feedback, and additional copy to your PDFs
• Combine multiple PDFs into a single document

Dropbox makes it easy to share your PDFs securely and effortlessly in real-time.

Share a link to any PDF in your Dropbox account and control who can view and edit the presentation. Circumstances changed? Revoke access at any time with full control over file sharing permissions.

Frequently asked questions

PDFs provide an easy format for sending finished presentations, without the risk of sharing an editable file.

By converting a PowerPoint presentation to PDF you lock-in the formatting, including the fonts you have used. This means that, when sharing the file, it will be seen exactly as you intended—even if the recipient doesn’t have the original fonts installed on their device.

With Dropbox you can convert a wide range of document file types to PDF, including GDOC (Google Docs), TXT, and Word to PDF .

Browse the full list of file conversion formats .

Any PowerPoint presentation stored in your Dropbox account can be converted to a PNG, JPG, or PDF without needing to download the file or use additional software.

When converting a PowerPoint presentation to JPG or PNG, Dropbox will create a folder in the same location as the source file. This folder will contain an image in the selected format—JPG or PNG—for each slide in the original PPT file.

While both formats are associated with Microsoft PowerPoint, PPTX is the successor to PPT. The biggest difference between the two formats is that PPT files are binary, while PPTX files are based on the Open XML format.

What does this mean for file users? In addition to typically being smaller in size and more efficient than PPT files, PPTX files offer additional security benefits and are easier to open in other software due to their compatibility with the Open XML standard.

See more features

Cloud storage

Keep all your files safe with powerful online cloud storage

Add, remove, reorder, and rotate pages in your PDFs

File sharing

Share any file or folder easily with anyone, hassle-free

Productivity tools

Use Dropbox tools to be more productive in the workplace

Convert, edit, store, and share your PDFs with Dropbox.

How-To Geek

How to insert a pdf in google slides.

Display your PDF's content in your presentations!

Quick Links

Method 1: insert pdf pages as images in google slides, method 2: link to your pdf in google slides, key takeaways.

To add a PDF in Google Slides, convert your PDF pages to images and use Insert > Image > Upload From Computer to add those images to your slides. Alternatively, upload your PDF to a cloud drive and use Insert > Link to add a link to your PDF.

Google Slides doesn't allow you to embed PDFs in your presentations, but there are a couple of workarounds to display your PDF content in your slides. You can use your PDF pages as images, or upload your PDF somewhere online and link to it from your slides. Here's how to use both methods.

Related: 7 Google Slides Features for Eye-Catching Presentations

One way to display your PDF's content in your Google Slides presentation is by converting each PDF page to an image format (say JPG ), and adding that image to your slides .

We've already written guides on converting PDF to JPG on both Windows and Mac systems. Follow the steps in those guides to get an image file for each page of your PDF. Regardless of which platform you use, though, Adobe's PDF-to-JPG conversion tool will work well.

Once you've done that, you can begin editing your presentation by launching your preferred desktop web browser, accessing Google Slides , and opening your presentation.

On the presentation page, in the left sidebar, click the slide in which you want to add a PDF page. Then, from Google Slides' menu bar at the top, choose Insert > Image > Upload From Computer.

On the "Open" window, access the folder containing your PDF pages as images, and double-click an image to add it to your slide .

In your selected slide, you'll see your image (which comes from a page in your PDF file). You can reposition the image by dragging it around the slide, and you can resize it by dragging the handlers around it.

Follow the above steps for each PDF page you want to add to your presentation, and you'll be all set.

Related: How to Crop an Image Into a Shape in Google Slides

Another way to add your PDF in your Google Slides presentation is to upload your PDF somewhere online and then link to it in your slide . However, this won't make the PDF readable directly in your slideshow. Instead, when you're presenting your slideshow and want to access the PDF, you'll click the link to the PDF and the file will open.

To upload your PDF, you have several cloud storage options available. But since you're already using Google Slides, it makes sense to use Google Drive as your PDF storage provider (though you're free to choose any other provider if you want). We'll go for Google Drive in this guide.

To upload your PDF file, first, open your desktop web browser and launch the Google Drive website . Sign in to your account, then in the left sidebar, click New > File Upload.

In the window that opens, navigate to your PDF file and double-click it. Once your file is uploaded, right-click it and choose "Get Link."

In the window that opens, at the bottom, click "Copy Link."

You now have your PDF's shareable link copied to your clipboard. You'll add this link to an item in your presentation.

To do that, access your Google Slides presentation. Then, open the slide where you want to add the link for your PDF. On the slide, choose an image or text you want to add a link to.

While your item is selected, from Google Slides' menu bar, choose Insert > Link.

In the open box, right-click and select "Paste." Then, choose "Apply."

And you've successfully added a link to your PDF file in your slide. Clicking this link will open your PDF.

And you're all set.

Related: How to Insert a PDF Into a Google Doc

• PRO Courses Guides New Tech Help Pro Expert Videos About wikiHow Pro Upgrade Sign In
• EDIT Edit this Article
• EXPLORE Tech Help Pro About Us Random Article Quizzes Request a New Article Community Dashboard This Or That Game Popular Categories Arts and Entertainment Artwork Books Movies Computers and Electronics Computers Phone Skills Technology Hacks Health Men's Health Mental Health Women's Health Relationships Dating Love Relationship Issues Hobbies and Crafts Crafts Drawing Games Education & Communication Communication Skills Personal Development Studying Personal Care and Style Fashion Hair Care Personal Hygiene Youth Personal Care School Stuff Dating All Categories Arts and Entertainment Finance and Business Home and Garden Relationship Quizzes Cars & Other Vehicles Food and Entertaining Personal Care and Style Sports and Fitness Computers and Electronics Health Pets and Animals Travel Education & Communication Hobbies and Crafts Philosophy and Religion Work World Family Life Holidays and Traditions Relationships Youth
• Browse Articles
• Learn Something New
• Quizzes Hot
• This Or That Game
• Train Your Brain
• Explore More
• Support wikiHow
• About wikiHow
• Log in / Sign up
• Computers and Electronics
• Presentation Software
• PowerPoint Insertions

How to Add a PDF to a PowerPoint

Last Updated: November 15, 2022

This article was co-authored by wikiHow staff writer, Darlene Antonelli, MA . Darlene Antonelli is a Technology Writer and Editor for wikiHow. Darlene has experience teaching college courses, writing technology-related articles, and working hands-on in the technology field. She earned an MA in Writing from Rowan University in 2012 and wrote her thesis on online communities and the personalities curated in such communities. This article has been viewed 22,604 times. Learn more...

You have a powerful PDF but want to include the entire file or specific pieces in your PowerPoint presentation. So how do you do that? Well, there are a few different ways you can insert PDFs in your PowerPoint presentation including converting the PDF into an editable document. This wikiHow teaches you how to add PDFs to a PowerPoint either as a snipped image or an object.

Using Your PDF as an Image

• You can also go to the online version of PowerPoint at https://office.live.com/start/PowerPoint.aspx?omkt=en-GB .

• Within the online version, you are immediately, upon login, presented with options to load a previous presentation or create a new one.
• With the software, you’ll need to go to “File” and “New”.

• Your selection shows up in the PowerPoint presentation, and you can edit this from the “Picture Tools Format” tab in the ribbon.

Inserting Your PDF as an Object

• You will see and be able to interact with the PDF as an object. That means you can scroll through the pages of the PDF while in the PowerPoint presentation.
• Make sure you do not have the PDF open on your computer before continuing.

• With the online version, you are immediately, upon login, presented with options to load a previous presentation or create a new one.
• Within the software, you’ll need to go to “File” and “New”.

• You can either use the browse feature to look for your PDF or you can type in the file name along with its location.
• You can choose to use the file as a thumbnail instead of the actual PDF. In this case, you will not see any of the content from the PDF, but there will be a thumbnail that links to it instead. You’ll also need to set an action to this thumbnail since it doesn’t do anything when it’s added into the slide. You’ll find options to create actions by right-clicking the thumbnail, clicking “Presentation Object” and “Open”.

• If the quality of the PDF preview is too low, you can double-click the PDF to open it in full.

Expert Q&A

You might also like.

About This Article

1. Open Powerpoint. 2. Start a new document or open a saved one. 3. Navigate to the slide you want your PDF to appear on. 4. Open your PDF. 5. Click Insert . 6. Click Screenshot . 7. Click Screen Clipping . 8. Drag your mouse to select content. Did this summary help you? Yes No

• Send fan mail to authors

Is this article up to date?

Featured Articles

Trending Articles

Watch Articles

• Terms of Use
• Privacy Policy
• Do Not Sell or Share My Info
• Not Selling Info

Keep up with tech in just 5 minutes a week!

How to Save Powerpoint as PDF with Notes

While presentations and slideshows are much easier for people to view now with the popularity of online presentation software such as Google Slides and Powerpoint Online, situations can arise where you need a different format.

You might have already tried printing a Powerpoint slideshow as a PDF, but it’s possible that you need to include the speaker notes as well.

Fortunately, you can do this by changing a setting in Powerpoint. Our guide below will show you how to save Powerpoint as PDF with notes.

How to Save PPT as PDF With Notes

• Open your Powerpoint file.
• Select the File tab at the top-left.
• Choose the Save As option and select where to save the PDF.
• Give the file a name, then click the File type dropdown and choose PDF .
• Click More options .
• Click the Options button.
• Select the Publish what dropdown and click Notes pages , then click OK .
• Click Save .

Our article continues below with additional information on how to convert PPT files to a PDF document and pictures for these steps.

Deal of the Day

• HIGH-QUALITY SOUND — Powered by the Apple H1 headphone chip, AirPods (2nd generation) deliver rich, vivid sound.
• EFFORTLESS SETUP — After a simple one-tap setup, AirPods are automatically on and always connected. They sense when they’re in your ears and pause when you take them out. And sound seamlessly switches between your iPhone, Apple Watch, Mac, iPad, and Apple TV.

Last update on 2024-05-17 / Affiliate links / Images from Amazon Product Advertising API | As an Amazon Associate, I earn from qualifying purchases.

When you create a Powerpoint file you have the ability to add speaker notes to your slides. These notes can be useful to you when you are presenting your slideshow, or they can be beneficial to others with whom you share a copy of the presentation file.

Powerpoint has a couple of different ways that you can save or print your presentation. Among these options is the ability to save it as a PDF.

But when you elect to save as a PDF, the default option won’t include any speaker notes that you have added to your slides.

Fortunately you can make some changes to the settings for the PDF, and one of those changes will let you save the PDF as “Notes pages,” which will include your speaker notes under the slide.

Our guide below shows you how to save a Powerpoint as a PDF with notes.

Do you have a Powerpoint file that you would like to edit with Slides? Our tutorial on how to convert Powerpoint to Google Slides can show you how to do this.

How to Save a Powerpoint Slideshow as a PDF with Notes (Guide with Pictures)

The steps in this article were performed in the Microsoft Powerpoint for Office 365 version of the application.

Note that when you create PDF files of your Powerpoint presentations it won’t affect the original Powerpoint file. It will just convert PDF files that are copies of the slideshow.

Step 1: Open your Powerpoint presentation.

Step 2: click file at the top-left of the window..

Step 3: Choose the Save As tab at the left side of the window.

Step 4:Click inside the File name field and enter a name for the PDF, then click the drop down menu below it and choose PDF .

Step 5: Select the More options link under the file type.

Step 6: Click Options at the bottom of the save window.

Step 7: Choose the Publish what dropdown menu and select Notes pages , then click OK .

Step 8: Click the Save button.

Our tutorial continues below with additional discussion about how to convert a PPT file to the PDF format.

Related: How to Upload a PDF to Google Drive

More Information on How to Create an Adobe PDF Version of a Microsoft Office Powerpoint File

Powerpoint will then generate the PDF and save it to the location you previously selected. You can then open that file and see that each page has one slide from the presentation, and any notes for that slide are included below it.

Google Slides is another option for creating, editing, or giving a presentation . It’s also a free application, so it’s worth looking into if you have a Google Account and want to try another alternative to slideshow creation aside from the Microsoft option.

Note that you will need an application that can edit PDFs if you want to make changes to that file. Otherwise you will need to make the changes in Powerpoint then regenerate another PDF.

The Options dialog box that opens when you select Save to crate PDFs of your presentations includes a number of different non printing information and publish options that you may need for other formats of your slideshow.

This includes things like:

• Document properties
• Document structure tags for accessibility
• PDF/A compliance
• Bitmap text when fonts may not be embedded

Our tutorial continues below with questions that you may have about how to save Powerpoint as PDF with notes.

Frequently Asked Questions

How do i save a powerpoint presentation with contents.

When you save your Powerpoint presentation in any of the default Powerpoint (with the .ppt or the .ppts file extension) file types, it will automatically include all of the slide contents.

How do you save a PowerPoint with notes and audio?

If you have added audio files or recordings to your Powerpoint slides, then it’s probably pretty important that you include those audio files when you save the file. Fortunately, when you save to the Powerpoint file type, that will happen automatically. Note that Powerpoint files that include media files like this can be larger than other Powerpoint files, so you may not be able to share them through email as easily.

How do I put PowerPoint in presentation mode with notes?

You will need to click the Slide Show tab at the top of the window, then check the box to the left of Use Presenter View. You can then specify the correct monitor if you have more than one, then you can start playing the presentation by clicking the From Beginning button or pressing the F5 button on your keyboard.

How do you download PowerPoint with speaker notes in Google Slides?

You can download a Google Slides files in the Powerpoint file type by clicking the File tab at the top-left of the window, choosing the Download option, then clicking the Powerpoint option. If you have added speaker notes to your Google Slides slides, then it will include those notes by default.

How do I view PowerPoint with speaker notes?

If you don’t see your speaker notes at the bottom of the screen when you are in the Normal view in Powerpoint then you just need to click the Notes button in the status bar at the bottom of the Powerpoint window.

Can you download slides with speaker notes?

When you go to File > Download > and choose the Powerpoint option then Google Slides will include your speaker notes. If you are trying to print Google Slides with notes then you will need to go to File > Print settings and preview > then click the 1 slide with notes option.

Can you save a PPT as a PDF with notes?

Yes, the steps above provide instructions for saving a Powerpoint file as a PDF with notes. You just need to go to File > Save As > choose the PDF option, click Options, then click Options again, then choose the Notes Pages option under Publish what.

How do I export a presentation with notes?

as long as you are saving your Powerpoint or Google Slides presentation as a Powerpoint file then it will include the notes by default. If you are trying to export it as a different file type then you will need to adjust the options in Powerpoint to include Notes Pages, or you will need to change the print settings in Google Slides to a page with notes.

How do I save speaker notes?

Speaker notes are saved with Powerpoint slides by default. If you are trying to print speaker notes in Powerpoint then you need to go to File > Print > then click the Full Page Slides button and choose Notes Pages instead.

Can you print speaker notes from PowerPoint?

Yes, you can print speaker notes along with your slides. Simply go to the Print menu (either by pressing Ctrl + P or by going to File > Print) then click the Full Page Slides button and select the “Notes Pages” option under Print Layout.

Continue Reading

• How to create a check mark in Powerpoint
• How to make curved text in Powerpoint
• How to make a Powerpoint slide vertical
• How to remove an animation from Powerpoint
• How to set a picture as a background in Powerpoint

Matthew Burleigh has been writing tech tutorials since 2008. His writing has appeared on dozens of different websites and been read over 50 million times.

After receiving his Bachelor’s and Master’s degrees in Computer Science he spent several years working in IT management for small businesses. However, he now works full time writing content online and creating websites.

His main writing topics include iPhones, Microsoft Office, Google Apps, Android, and Photoshop, but he has also written about many other tech topics as well.

Read his full bio here.

Share this:

Join our free newsletter.

Featured guides and deals

You may opt out at any time. Read our Privacy Policy

Related posts:

• Can I Convert My Powerpoint to Google Slides?
• How to Upload a PDF to Google Drive
• How to Show Speaker Notes in Google Slides
• How to Convert Google Slides to PDF
• Can I Convert a PDF to a Google Doc? (An Easy 5 Step Guide)
• How Do I Print Just the Notes in Powerpoint 2010?
• How to Set Time for Slides in Powerpoint
• How to Convert a Google Sheets File to a PDF
• How to Check Word Count on Powerpoint 2010
• How to Select Multiple Files in Google Drive
• How to Change the Font on All Slides in Google Slides
• How to Delete Multiple Slides in Google Slides
• How to Loop a Slideshow on Powerpoint 2013
• How to Save a Slideshow as a PDF in Powerpoint 2013
• How to Convert Microsoft Powerpoint to PDF
• How to Make a Powerpoint Slide Vertical in Powerpoint 2013
• How to Download a Google Sheet as an Excel File
• How to Save a Slide from Google Slides as a Picture
• How to Turn a Powerpoint Slideshow Into a PDF
• How to Download a Google Slides Presentation as a Powerpoint File

• Billing Plan
• Payment Method
• Notifications
• OCR Converter
• Video Converter
• Audio Converter
• E-book Converter
• Image Converter
• Archive Converter
• Vector Converter
• Document Converter
• Video to MP3
• PDF Converter
• Image to PDF
• Image to Word
• Unit Converter
• Time Converter
• Video Compressor
• Image Compressor
• GIF Compressor
• MP3 Compressor
• WAV Compressor
• Compress PDF
• Compress JPEG
• Compress PNG
• Video to GIF
• WEBM to GIF
• APNG to GIF
• GIF to APNG
• Video Trimmer
• API Job Builder
• API Documentation
• File Conversion API
• Image Conversion API
• Audio Conversion API
• Document Conversion API
• PDF Conversion API
• MP4 Conversion API
• Video Conversion API
• JPG to PDF API
• Video to MP3 API
• HEIC to JPG API
• PDF to JPG API
• Webp to PNG API
• PDF to WORD API
• MP4 to MP3 API
• Webp to JPG API
• WORD to PDF API
• HTML to PDF API
• Website Screenshot API
• Video Compression API
• Compress PDF API
• Image Compression API

PPT to PDF Converter

Convert PPT to PDF online, for free.

• From Device
• From Dropbox
• From Google Drive
• From OneDrive

Drop any files here!

• Reset all options
• Apply from Preset
• Save as Preset

How to Convert PPT to PDF?

• Click the “Choose Files” button to select your PPT files.
• Click the “Convert to PDF” button to start the conversion.
• When the status change to “Done” click the “Download PDF” button

Easy to Use

Simply upload your PPT files and click the convert button. You can also batch convert PPT to PDF format. There is no software to install, it works on any web browser. Plus, no annoying registration requirements!

Best Quality

Our tool uses Microsoft Office software to render and convert your files in the highest quality. We preserve your original file layout during the conversion process so that your output file looks the same as the input file.

Free & Secure

Our PPT to PDF Converter is free and works on any web browser. We guarantee file security and privacy. Files are protected with 256-bit SSL encryption and automatically delete after a few hours.

• MP4 Converter
• MP3 Converter
• HEIC to JPG

Document & Ebook

• PDF to Word
• EPUB to PDF
• EPUB to Mobi

Archive & Time

• Pound to KG
• KG to Pound
• Feet to Meter
• Collage Maker
• Image Resizer
• Color Picker

Mobile Apps

• Collage Maker Android
• Collage Maker iOS
• Image Converter Android
• Image Converter iOS

© FreeConvert.com v2.24 All rights reserved (2024)

• Bahasa Indonesia

• Compress PDF
• PDF Converter
• PDF Scanner
• Delete PDF Pages
• Extract PDF Pages
• PDF Annotator
• Number Pages
• AI PDF Summarizer
• PDF to Word
• PDF to Excel
• Word to PDF
• Excel to PDF
• Protect PDF
• Flatten PDF
• › Merge PDF

Add PDF , image , Word , Excel , and PowerPoint files

Supported formats:

Combine PDF files to create a single document online for free. It’s easy to merge PDFs with our PDF combiner. No watermarks and no file size limits.

• Merge multiple PDFs into one in seconds.
• Drag & drop your PDFs to start—easy!
• Works on Mac, Windows, Android, and iOS.

How To Merge PDF Files Online:

• Import or drag & drop your PDF files to our merger.
• Add additional PDFs, images, or other file types as needed.
• Reorder documents and adjust orientation if desired.
• Click “Finish” to merge your documents.
• Download or share your merged PDF when ready—done!

Merge PDF Blog Articles

• Draft and add content
• Rewrite text
• Chat with Copilot
• Create a summary
• Copilot in Word on mobile devices
• Frequently asked questions
• Create a new presentation
• Add a slide or image
• Summarize your presentation
• Organize your presentation
• Use your organization's branding
• Copilot in PowerPoint for mobile devices
• Draft an Outlook email message
• Summarize an email thread
• Suggested drafts in Outlook
• Email coaching
• Get started with Copilot in Excel
• Identify insights
• Highlight, sort, and filter your data
• Generate formula columns
• Summarize your OneNote notes
• Create a to-do list and tasks
• Create project plans in OneNote

Create a new presentation with Copilot in PowerPoint

Note:  This feature is available to customers with a Copilot for Microsoft 365 license or Copilot Pro license.

Create a new presentation in PowerPoint.

Select Send . Copilot will draft a presentation for you!

Edit the presentation to suit your needs, ask Copilot to add a slide , or start over with a new presentation and refine your prompt to include more specifics. For example, "Create a presentation about hybrid meeting best practices that includes examples for team building.”

Create a presentation with a template

Note:  This feature is only available to customers with a Copilot for Microsoft 365 (work) license. It is not currently available to customers with a Copilot Pro (home) license.

Copilot can use your existing themes and templates to create a presentation. Learn more about making your presentations look great with Copilot in PowerPoint .

Enter your prompt or select Create presentation from file to create a first draft of your presentation using your theme or template.

Edit the presentation to suit your needs, ask Copilot to add a slide , organize your presentation, or add images.

Create a presentation from a file with Copilot

Note:  This feature is only available to customers with a Copilot for Microsoft 365 (work) license. It is not currently available to customers with a Copilot Pro (home) license.

With Copilot in PowerPoint, you can create a presentation from an existing Word document. Point Copilot in PowerPoint to your Word document, and it will generate slides, apply layouts, create speaker notes, and choose a theme for you.

Select the Word document you want from the picker that appears. If you don't see the document you want, start typing any part of the filename to search for it.

Note:  If the file picker doesn't appear type a front slash (/) to cause it to pop up.

Best practices when creating a presentation from a Word document

Leverage word styles to help copilot understand the structure of your document.

By using Styles in Word to organize your document, Copilot will better understand your document structure and how to break it up into slides of a presentation. Structure your content under Titles and Headers when appropriate and Copilot will do its best to generate a presentation for you.

Include images that are relevant to your presentation

When creating a presentation, Copilot will try to incorporate the images in your Word document. If you have images that you would like to be brought over to your presentation, be sure to include them in your Word document.

Start with your organization’s template

If your organization uses a standard template, start with this file before creating a presentation with Copilot. Starting with a template will let Copilot know that you would like to retain the presentation’s theme and design. Copilot will use existing layouts to build a presentation for you. Learn more about Making your presentations look great with Copilot in PowerPoint .

Tip:  Copilot works best with Word documents that are less than 24 MB.

Welcome to Copilot in PowerPoint

Frequently Asked Questions about Copilot in PowerPoint

Where can I get Microsoft Copilot?

Copilot Lab - Start your Copilot journey

Need more help?

Want more options.

Explore subscription benefits, browse training courses, learn how to secure your device, and more.

Microsoft 365 subscription benefits

Microsoft 365 training

Microsoft security

Accessibility center

Communities help you ask and answer questions, give feedback, and hear from experts with rich knowledge.

Ask the Microsoft Community

Microsoft Tech Community

Windows Insiders

Microsoft 365 Insiders

Find solutions to common problems or get help from a support agent.

Online support

Was this information helpful?

Thank you for your feedback.

TechBullion

Why interactive pdfs are a game-changer for business presentations.

Business presentations have been transformed by PDFs, moving away from slideshows to dynamic and engaging experiences. These interactive documents offer a way of communicating ideas and capturing attention effectively. In this article, we will delve into the reasons why interactive PDFs are a game changer for business presentations and how they can benefit companies across sectors.

Enhanced Visual Appeal

Interactive PDFs, as offered by flippages.com , provide businesses with the opportunity to create content for their presentations. By incorporating features like audio, video, animations, and hyperlinks, presenters can enhance their message with elements. Utilizing visuals helps simplify concepts or data, making the presentation more engaging and clear.

Improved Audience Engagement

Unlike presentations, which often struggle to maintain audience engagement , interactive PDFs offer a way to captivate viewers. Presenters can now involve their audience through quizzes, surveys, or interactive components that require participation. This not only keeps participants interested but also facilitates real-time interaction and feedback during the presentation.

Ease of Navigation

Conventional slide-based presentations can sometimes pose challenges for audiences trying to navigate through or revisit sections without having to scroll through slides manually. In contrast, interactive PDFs provide user navigation features that make it easier to access content within presentations. Users can effortlessly switch between sections or topics by clicking on hyperlinks or utilizing embedded navigation menus in the document.

Interactive Data Visualization

Data and statistics play a role in business presentations. However, effectively communicating data through static charts or tables can be daunting. Interactive PDFs offer opportunities to transform data into captivating representations like interactive graphs or charts that users can interact with – bringing data-driven narratives to life with a more significant impact.

Personalized Viewing Experience

Each audience member has unique preferences and interests. PDFs allow businesses to customize their presentations to cater to the requirements of individual viewers. For instance, providing options for viewing modes, such as a table of contents or adjustable font sizes, enables users to navigate and engage with the content in ways that best suit them.

Accessibility and Portability

Thanks to technological progress, most digital devices now seamlessly display PDF files. This feature ensures that interactive slideshows can be easily accessed on a variety of devices, like smartphones, tablets, laptops, or desktop computers, without facing any compatibility issues. Furthermore, these PDF documents can be conveniently shared through email or file-sharing platforms while preserving their features.

Cost and Time-efficiency

Developing PDFs for business presentations does not necessitate software or extensive technical expertise, making it a cost-efficient choice for companies of all sizes. Instead of investing in pricey presentation tools or hiring specialists to create appealing content from scratch every time, businesses can utilize available templates and tools to craft captivating interactive presentations efficiently.

Enhanced Interactivity for Better Engagement

An advantage of utilizing PDFs for business presentations is the opportunity to incorporate diverse interactive elements that enhance engagement and stimulate audience participation. Features such as buttons, interactive quizzes or surveys, pop-up notes, and fillable forms enable presenters to deliver an immersive and vibrant experience. These interactive components not only elevate the presentation level but also foster active interaction with the content, resulting in improved comprehension and retention of information.

Insights and Input

Another significant advantage of employing PDFs for business presentations is the capability to gather insights and feedback. Companies can gather data on how users interact with elements by using the tracking features built into presentations. This information offers insights into audience preferences, attention spans, and areas of interest and helps identify communication challenges.

With this data, individuals can adjust their presentations based on audience behavior and preferences to make their messages more impactful. Additionally, tools like surveys or response forms included in the PDFs enable viewers to provide feedback, helping businesses enhance presentations effectively.

Conclusion 

Interactive PDFs have transformed the way business presentations are delivered by enhancing appeal, increasing audience engagement, simplifying navigation options, enabling data representation, and providing personalized viewing experiences for a wide range of audiences. Embracing this technology trend allows businesses in industries to create compelling presentations that leave a lasting impression on viewers. Why settle for slideshows when you can elevate your business presentation game with PDFs?

Recommended for you

Trending Stories

Pioneering Invention Through Software Development with Vention CEO and co-founder, Sergei Kovalenko

Vention Solutions is a global industry-leading custom software development company. In this interview with...

Digital Payments The Next Phase Is Private And Secure

A recent article published on Forbes.com raised the fascinating topic of private, secure payments....

British Columbia Ski Resorts: Top Picks for Family-Friendly Fun

Introduction: The Appeal of British Columbia for Family Ski Trips If you’re planning your...

BlockDAG Tops $25.4M as it Dazzles at Piccadilly Circus to Celebrate CoinMarketCap Listing, Outshining Litecoin Payment System and Aptos Price

The Litecoin payment system continues to lead global cryptocurrency transactions, maintaining dominance with over...

How to Convert Litecoin to Naira on FlipEx

Currently ranked 21 among all known cryptocurrency assets, Litecoin (LTC) is a cryptocurrency that...

One-Stop Shop for Client Success – SEO Reseller Programs & Google Ads Agencies

The internet marketing scenario is increasingly competitive. Agencies are always confronted with the consistent...

Will BlockDAG Skyrocket to $30? Must-Watch Video Sparks Frenzy Among Crypto Investors Ahead of Retik Finance Launch!

As the cryptocurrency landscape continues to evolve, driven by foundational platforms like Bitcoin and...

Top 4 Communication Technology Trends in 2024 According to Interpillar Limited

Staying ahead of the curve is essential for any business aiming to provide cutting-edge...

El Salvador’s First Capital Raise on Liquid-BTC is now live on BFXSecurities.

El Salvador’s First Capital Raise on Liquid-BTC is now live on BFXSecurities. Takeaway Points...

Hottest Techs are FoodTech and AgTech, Here’s Why

In an era defined by rapid technological evolution, FoodTech and AgTech are emerging as...

Top Cryptocurrencies to Invest in 2024: BlockDAG Outshines IMX and Toncoin with CoinMarketCap Listing and X1 Miner App Debut

Toncoin is rapidly approaching its highest value ever, capturing significant market interest. In parallel,...

Here’s Where to Watch “Tyson Fury vs Oleksandr Usyk” Live Streams On Reddit

  Boxing Streams. Oleksandr Usyk vs. Tyson Fury Live Stream Tyson Fury vs Oleksandr...

Jumpstart Your Career with These Trendy Fintech Jobs

Are you ready to dive into finance and technology? Look no further than the...

The Gold Price Has Come Down, Is Now a Good Time to Buy Gold?

China’s Central Bank and Chinese consumers are buying gold at a record setting pace...

The Efficiency of Technology in Simplifying Lawyer Search for Your Specific Case

In today’s fast-paced digital age, technology has revolutionized every aspect of our lives, including...

Fetch.ai Price Prediction: Can FET Hit $10 This Cycle? DTX Exchange Presale Crosses $500K After L1 Announcement

In the vast world of cryptocurrency, the combination of AI and crypto gained mass...

Mastering Digital Advertising Technology: Weighing Immediate Benefits Against Future Challenges

Thriving in the digital advertising realm is a complex task. As we’ve observed the...

Moses Heredia: The Maverick Mogul with a Heart of Gold

In the universe of business and philanthropy, a new hero has emerged. His name...

The Power of the People: How Crowdfunding is Fuelling Innovation in App Development

Crowdfunding has emerged as the ultimate tool for bringing groundbreaking app ideas to life....

Ampere Computing Teams Up with Qualcomm to Develop a Solution for AI 

Ampere Computing Teams Up with Qualcomm to Develop a Solution for AI  Takeaway Points...

Like Us On Facebook

Latest interview.

Vention Solutions is a global industry-leading custom software development company. In this interview with TechBullion, Sergei Kovalenko, CEO and co-founder of Vention...

Latest Press Release

PayDo Expands Currency Range for SWIFT Transactions 

In an exciting development for global financial transactions, PayDo enhanced its SWIFT service  capabilities by incorporating 11 extra currencies into its offerings....

Pin It on Pinterest

• Disk & Data Manager
• Partition Wizard
• Power Data Recovery
• ShadowMaker
• Media Toolkit
• uTube Downloader
• Video Converter
• Download PDF Editor

Add 3D Models to PDF to Make Your Presentation Better!

Three-dimensional (3D) models represent a physical body using a collection of points in 3D space, connected by various geometric entities such as triangles, lines, curved surfaces, etc. 3D models are used in film, gaming, architecture, product design, and more.

Sometimes, people may need to add 3D models to PDF so that they can present their designs better. How to add 3D models to PDF and view them in PDF? Keep reading to get the tutorials.

Sometimes you may want to convert CAD to image. If you have no clue how to do this, you can keep an eye on this post. Here’s a guide listed.

How to Add 3D Models to PDF

Many PDF editing programs can help you add 3D models to PDF and Adobe Acrobat is the most famous one. In this part, I will show you how to add 3D models to PDF using Adobe Acrobat.

• Open a PDF file with Adobe Acrobat.
• In the left panel, under All tools , select Add rich media > 3D media .
• Drag a rectangle on the screen to define the canvas area for the 3D model. An Insert 3D dialog box appears.
• In the Insert 3D dialog box, use the Browse option to select the 3D file.
• Select OK .

After you place a 3D file, you can adjust the area or canvas in which the 3D model appears, edit the presentation properties for the 3D toolbar and content, and create additional views.

This post shows you how to convert CAD files to PDF. The supported CAD file formats include DWG, DXF, DWT, and DWS.

How to Edit 3D Models in PDF

Adobe Acrobat also has some tools to modify the 3D models so that you can present them better in the PDF file. For example:

• Move the canvas: Go to Customize > Rich media and add the Select Object tool to the toolbar. Select this tool and then select the 3D model. Drag the canvas to a new location on the page.
• Delete the canvas: Click the Select Object tool. Then, select the canvas and press Delete on the keyboard.
• Resize the canvas: Click the Select Object tool and then drag the frame corners. The 3D content stays proportional within the adjusted frame.
• Edit the presentation properties: Select the Object Tool to double-click within an activated model. It opens the properties dialog box. You can edit the activation settings, the appearance, the poster image, the default display settings, etc.

This post shows you how to convert PDF files to CAD file formats (mainly refer to DWG and DXF). You can have a try if you have this need.

How to View 3D Models in PDF

If you receive a PDF file containing 3D models, you can also use Acrobat to view it. However, Acrobat will say “Multimedia and 3D content has been disabled”, because autoplay of 3D content in PDFs is turned off by default due to security vulnerabilities.

Then, you can do the following to enable the 3D content in the document to start playing the 3D content:

• Select Options on the upper right. A drop-down menu appears.
• Select either Trust this document one time only or Trust this document always as per your preference .

A 3D model initially appears as a two-dimensional preview image. To interact or play animations in your 3D model, you need to select the 3D model using either the Hand or Select tool.

This post discusses how to convert image to CAD in detail. If you are interested in this conversion, you can pay attention to this post.

Bottom Line

This post shows you how to add and view 3D models in PDF using Adobe Acrobat. You can have a try if you have this need.

About The Author

Position: Columnist

May 16, 2024

Create accessible PDFs with Microsoft 365 apps

• Add our blog to your RSS feed reader" href="/rss/blog.xml" data-bi-name="RSS Subscription" data-bi-id="rss_feed" data-bi-bhvr="120" data-bi-socchn="RSSSubscription" title="Microsoft 365 Insider Blog RSS" target="blank" class="d-inline-block">

Howdy, Microsoft 365 insiders! My name is Peter Wu, and I’m a Principal Engineer on the PowerPoint team. I’m here to explain how to use several Microsoft 365 apps to create accessible PDFs, so that everyone can access and enjoy the content of your creations.

Create accessible PDFs with Microsoft 365

Global Accessibility Awareness Day occurs every May, and this year we’re reminding you to make sure that your documents, presentations, spreadsheets, and other content remains accessible by the more than 1 billion people in the world with disabilities.

Many people who you communicate with could have disabilities that you are not aware of (studies show more than 70% of disabilities are invisible). Making your content accessible can help empower them to understand your message and fully participate in whatever activity or concept you are communicating. Practice and make it a habit ! 

We know many of you distribute your content in PDF format, which is why we’ve been continually making improvements to the way Microsoft 365 apps preserve the accessibility of content when exporting to PDF. In most cases, you can do all your accessibility work within your favorite Microsoft 365 apps, without costly add-ins or other remediation steps.

How it works

• Start with a template or theme that has good semantics and color palette, such as the new default theme in Office . All six of the accent colors in this theme contrast well with the default text color and font size in PowerPoint, and three of the six accent colors contrast well when using smaller font sizes.
• By default, the Accessibility Checker runs while you work. A notification is displayed in the Status Bar. If any accessibility issues are detected, simply click the notification to open the Accessibility Assistant pane and review the list of issues found.

• In  PowerPoint , Excel , and Outlook for Windows , after you have the Accessibility Checker open, the Accessibility ribbon tab also appears at the top of the window providing the tools that help you make your content accessible all in one place. 
• Beta Channel users can also access a preview of the new Accessibility Assistant in Word and Outlook for Windows by selecting Review > Check Accessibility . This tool makes it even easier to create accessible documents in those apps.
• Tip: Don’t use Print as PDF , since that command doesn’t produce an accessible PDF.
• If there are accessibility issues in the content, a notification appears when saving or exporting it as a PDF in Word, Excel, and PowerPoint for Windows, reminding you to make it accessible.

PDF accessibility improvements in Microsoft 365  

Recent improvements to PDF accessibility in Word, Excel, and PowerPoint include:

• Exporting accessible PDF on iOS and Mac (when using the Best for electronic distribution and accessibility option) in Excel as well as Word. This feature is also available in PowerPoint to all Current Channel (Preview) users.
• Bookmarks for sections and slides in PowerPoint and headings or bookmarks in Word to help people more easily navigate PDF content.
• Over 100 improvements to PDF/UA tags, which provide essential information for people who rely on a screen reader to read and understand PDF content.
• The most suitable tags for Shapes with text, Alt Text, and Equations
• <Formula> with Alt Text for Equations in Excel and PowerPoint
• <Figure> with Alt Text for every other type of graphical object
• Flat <Figure> (no nesting) for SmartArts and Groups in PowerPoint
• WordArt preserved as text
• Hyperlinks aren’t nested in <Figure> in PowerPoint
• Artifact and no tags for Decorative objects, objects on slide master, headers, footers, cell borders, and more
• Removed unnecessary <Span> and <P> tags
• <Span> tags for different languages and no Actual Text
• <THead> and <TH> for table headers
• Merged table cells have rowspan and colspan in PowerPoint
• Lists have proper nesting and <Lbl> for the bullet
• Footnote and Endnote <Link>s
• <BlockQuote> for Word Paragraph Quote and Intense Quote styles
• <Quote> for Word Quote style
• <Title> for Word Title style
• Heading levels beyond <H6>

Availability

These features are generally available in the latest releases of Microsoft 365, except where noted above. Availability may vary by product. 

We want to hear from you! Please click Help  >  Feedback in any Microsoft 365 product to submit your thoughts about a PDF accessibility feature. 

Sorry, JavaScript must be enabled to use this app.

• Summarize PowerPoints with AI
• Summarize Word documents with AI
• Summarize PDF with AI
• Generate PowerPoints with AI from text
• Create Presentation with AI
• GPT for Presentations
• Chat with Document Groups
• Import files from Cloud
• Request Demo
• May 13, 2024
• Comments Off on How to Generate Multiple-Choice Questions from a PDF with AI
• Artificial Intelligence
• How to Generate Multiple-Choice Questions from a PDF with AI

Assessments and tests are important for checking the knowledge and understanding of students as well as their retention in education. Tests and Quizzes are common tools that have been used for centuries to measure how effectively students grasp and remember key concepts. Multiple-choice questions in particular are a popular test form because they’re efficient and fair. However, creating them can be time-consuming. Who really likes spending hours creating Multiple Choice Questions and coming up with answers. Most of the time you already have content ready in the form of PDFs or Word documents. Luckily Artificial Intelligence (AI) is here to simplify the process. In this article, we’ll explore three distinct tools to generate multiple-choice questions from PDFs with the aid of AI tools : SlideSpeak, ChatGPT, and QuizWhiz.

We will also briefly touch on how you can import Multiple Choice Questions into LMS (Learning Management System) like Moodle or Canvas .

This tutorial is part of a series on how to create quizzes and summaries with AI tools like ChatGPT and SlideSpeak.

Check out list of the best tools for students here: https://slidespeak.co/blog/2024/03/28/the-best-chatgpt-plugins-for-students/

Method 1: Generate multiple-choice questions from a PDF with SlideSpeak 

With SlideSpeak, educators and content creators can use the power of AI to easily extract key information and transform it into engaging multiple-choice questions. Whether you’re a teacher looking to enhance your lesson plans or a publisher streamlining content creation, SlideSpeak can save time and boost the learning experience.

SlideSpeak Specs 

• Price: Starts at $19 per month – Try for free 
• Content Download Method: Copy and paste or create a PowerPoint presentation
• Customization Options: Allows adjusting question difficulty and topic categorization

Let’s now explore the steps to generate multiple-choice questions from a PDF with SlideSpeak, a top AI tool for presentation .

Step-by-step guide to create Multiple Choice Questions with SlideSpeak

Step 1: navigate to slidespeak’s website.

Start the process by visiting SlideSpeak’s website and select the “Try Now” option to start the multiple-choice question generation process.

Step 2: Upload Your PDF File

Once on the SlideSpeak platform, upload your PDF document containing the content from which you wish to generate multiple-choice questions. 

Step 3: Let AI Work Its Magic

Once your PDF is uploaded, you will be directed to the chat interface. Your document will appear as a preview on the left hand side. You can now start to feed the AI tool with prompts to generate multiple-choice questions. For example: “Generate 20 multiple-choice questions related to nature studies based on the content of the uploaded document.” SlideSpeak’s algorithms will meticulously analyze the text and create relevant multiple-choice questions.

Step 4: Review and Download

After the AI has completed its task, review the generated multiple-choice questions to ensure accuracy and relevance. If satisfied, you can copy the content and integrate it into your educational materials. This tool also works as an AI PowerPoint generator from text , so you can create a PowerPoint presentation with the generated content by clicking the “Create Presentation” button. 

Important notes when using SlideSpeak

• Ensure your PDF document is properly formatted and organized to optimize the AI’s extraction process.
• Review the generated multiple-choice questions for clarity, correctness, and appropriateness to the intended learning objectives.
• Customize the generated multiple-choice questions further to align with specific teaching styles or assessment preferences.
• Regularly update this PowerPoint AI tool’s models to benefit from the latest advancements and improvements in multiple-choice question generation technology.
• Consider integrating SlideSpeak’s multiple-choice questions into various digital learning platforms or assessment tools for a more interactive educational experience.

Method 2: Generate multiple-choice questions with ChatGPT from a PDF

With ChatGPT , you can integrate AI technology into your workflow to easily extract essential information from PDF documents and craft dynamic multiple-choice questions. The tool is easy to use and accessible to everyone with an internet connection. 

ChatGPT4 Specs 

• Price: Starts at $20 per month – Also available with ChatGPT3 (free) 
• Content Download Method: Copy and paste  
• Customization Options: Tailors multiple-choice questions based on clear instructions and feedback

Let’s now explore the steps to generate multiple-choice questions from a PDF with GhatGPT.

Step-by-step on creating Multiple Choice Questions with ChatGPT

Step 1: access chatgpt’s interface.

Navigate to ChatGPT’s platform and either sign in or create an account to begin your multiple-choice question generation journey.

Step 2 (Paid Version with ChatGPT 4): Upload Your PDF 

Utilize the paperclip icon within the chat interface to upload your PDF document. ChatGPT will swiftly process the content and prepare for the next step.

Step 2 (Free Version with ChatGPT 3.5): Copy and Paste Content

If you don’t have access to ChatGPT4 (Paid), you can simply copy your content and paste it into the chat. Then, you can prompt the AI tool from there.

Step 3: Engage with ChatGPT

Provide clear instructions and context to ChatGPT regarding the specific content from which you desire multiple-choice questions. ChatGPT will utilize its advanced language capabilities to generate tailored multiple-choice questions based on your prompts.

Example: “Generate me a quiz with 20 multiple choice questions for the PDF attached” or “Create me 20 Multiple Choice Questions about the Wild Life in South Africa covering the topics in the PDF attached”.

Step 4: Refine, Copy, and Implement

Review the multiple-choice questions generated by ChatGPT, refining them as needed to align with your educational objectives. Once polished, you can copy the content and incorporate the multiple-choice questions into your teaching materials.

Important notes when using ChatGPT

• Clearly outline the scope and context of the content to ChatGPT for more accurate multiple-choice question generation.
• Provide feedback to ChatGPT during the multiple-choice question generation process to improve the quality of the questions.
• Experiment with different prompts and variations to explore the full potential of ChatGPT in crafting diverse multiple-choice questions.

Method 3: Create multiple-choice questions from a PDF with QuizWhiz

If you’re looking for more AI tools like ChatGPT , QuizWhiz is an easy-to-use AI platform for educators. With its intuitive interface and customizable settings, QuizWhiz streamlines the process of generating and integrating tailored multiple-choice questions.

QuizWhiz Specs 

• Price: Starts at $9 per month – Try for free 
• Content Download Method: Download as a text file
• Customization Options: Offers customizable settings for multiple choice question generation

Let’s now explore the steps to generate multiple-choice questions from a PDF with QuizWhiz: 

Step-by-step guide for QuizWhiz Multiple Choice Questions

Step 1: explore quizwhiz’s features.

Start by navigating to QuizWhiz and clicking the “Start for Free” button. You can also sign up if you want to create an account straight away. 

Step 2: Upload and Customize

Upload your PDF document to QuizWhiz and utilize its customizable settings to tailor the multiple-choice question generation process to your specific needs. You can choose the questions’ quantity from a drop-down menu.

Step 3: Generate and Evaluate

Initiate the multiple-choice question generation process, allowing QuizWhiz’s AI algorithms to craft a comprehensive set of questions based on the content of your PDF. Take the time to evaluate the generated multiple-choice questions, ensuring they meet your standards of accuracy and relevance.

Step 4: Integrate with Ease

Once satisfied with the generated multiple-choice questions, you can download the content as a text file and seamlessly integrate them into your educational materials.

Important notes when using QuizWhiz

• Familiarize yourself with QuizWhiz’s customization options to tailor the multiple-choice question generation process to suit your educational needs.
• Take advantage of QuizWhiz’s settings to adjust question difficulty levels and formats to align with your teaching objectives.
• Evaluate the generated multiple-choice questions against your content to ensure accuracy, relevance, and coverage of key concepts.
• Utilize QuizWhiz’s feedback mechanisms to provide insights for improving future multiple-choice question generation iterations.

The Bottom Line 

The integration of Artificial Intelligence presents a promising avenue for streamlining the creation of educational material, including multiple-choice questions (multiple-choice questions) from PDFs. 

It presents a transformative shift in educational assessment, offering educators efficiency, flexibility, and depth in crafting assessments that effectively evaluate student understanding and retention. As educators embrace these technological advancements, they offer more nuanced, adaptive, and impactful educational practices.

Frequently Asked Questions 

Q: Can I create Multiple Choice Questions with ChatGPT?

A: Yes, ChatGPT and other AI tools can process large volumes of text quickly and generate multiple choice questions tailored to specific content and learning objectives.

Q: Are there any free AI multiple choice question generators?

A: Yes, SlideSpeak, ChatGPT (free) and other AI tools can generate multiple choice questions with prompts like “Based on the following context generate me 10 multiple choice questions”.

Q: Are there any multiple choice generators from Word documents?

A: You can easily use ChatGPT or SlideSpeak to directly generate Multiple Choice Questions from the content of the document (DOC or DOCX). Simply upload the file and prompt it with something like “Based on the file attached can you create 10 multiple choice questions for me”.

Q: How can you assess the quality of AI-generated multiple-choice questions before incorporating them into teaching materials?

A: Review the generated multiple-choice questions to ensure alignment with educational objectives, refine them as needed, and assess their relevance and difficulty level to ensure they effectively assess student understanding.

Q: What is the difference between AI-generated multiple-choice questions and those crafted manually by educators?

A: Unlike manually created questions, which may be limited by individual expertise and time constraints, AI-generated multiple-choice questions have the capacity to cover a broader spectrum of topics and intricacies. Additionally, AI algorithms continuously learn and evolve, allowing for ongoing refinement and enhancement of question generation processes.

Q: How can I export and import multiple-choice question tests?

A: Exporting and importing multiple-choice question tests can be streamlined using several common formats such as CSV, XML, or QTI (Question and Test Interoperability). To export questions, first ensure your questions are formatted according to the requirements of the target platform. Most learning management systems (LMS) and quiz tools provide an export function that allows you to download your questions in one of the supported formats. For importing, upload the file to the new platform and follow the platform’s specific procedures to integrate the questions into your tests or quizzes. Always check for any specific format adjustments needed between different platforms to ensure compatibility and functionality.

Q: Can I generate multiple-choice questions with AI in Canvas?

A: There’s no AI integration in Canvas at the moment. But AI-generated multiple-choice questions are highly compatible with Canvas, as long as they are exported in a format supported by the Canvas LMS, such as QTI it will work. Most AI tools that generate multiple-choice questions can export the questions directly in this format or one that Canvas can import after minor conversions. Within Canvas, you can easily upload these QTI files through the “Quizzes” section by selecting “Import Quiz” from the course settings. This makes it straightforward to integrate AI-generated content into your course, enhancing the assessment variety and educational depth.

Q: Can I create multiple-choice questions with AI in Moodle?

A: You can’t do this directly, but … AI-generated multiple-choice questions can be seamlessly integrated into Moodle. Moodle supports various import formats, including GIFT, Moodle XML, and Aiken, among others. To integrate AI-generated questions, first export the questions from your AI tool in one of the supported formats. Then, in Moodle, use the “Question bank” feature found under course administration to import your questions. This process allows for efficient use of AI tools to enrich Moodle-based courses with diverse and tailored assessment options, enhancing the learning experience for students.

Related Post

How to create PowerPoint from Excel

• Comments Off on How to create PowerPoint from Excel

Add Speaker Notes with AI to Presentations

• April 18, 2024
• Comments Off on Add Speaker Notes with AI to Presentations

The best ChatGPT Plugins for Students

• March 28, 2024
• Comments Off on The best ChatGPT Plugins for Students

AI generate presentations and summaries.

Summarize and generate PowerPoint files with ChatGPT. Upload, chat, and gain new insights from your presentations. Use SlideSpeak AI to boost your productivity.

• Help Center
• Affiliate Program 💵
• Call us: +1 ‪(512) 777-1759‬
• Compress PowerPoint
• Convert PowerPoint to PDF
• Convert PowerPoint to PSD
• Convert PowerPoint to Figma
• Convert PDF to Word
• Terms of Service

How to save a PowerPoint as a PDF with notes.

Want to share your PowerPoint as a PDF but don’t want to lose your notes? Learn how to turn a PowerPoint into a PDF with all your notes still intact.

PDFs maintain their formatting no matter what device you use. If you want to share your PowerPoint presentation with others, it’s always best to save it as a PDF. Luckily, you can use a few different methods to keep your extensive notes intact.

How to save a PowerPoint presentation as a PDF.

PowerPoint offers two different ways to save your presentation as a PDF , even including your notes. You can do this using the Save As option or the File Export option. To save your presentation as a PDF using the Save As option, follow these steps:

• Open your presentation in PowerPoint.
• Click Save As under the File menu.
• Find and click PDF under the file type dropdown menu.
• To make sure your notes are visible in the final PDF, select More Options underneath the file type dropdown menu.
• Click the Options button.
• Select “Notes pages” under the “Publish what” dropdown menu. This will show your notes and slides on the final PDF.
• Adjust any other desired settings, including checking the box next to “Include comments” if there are comments you want to include in your file.
• Click Save.

To save your PowerPoint presentation as a PDF using the File Export option, use these steps:

• Click Export under the File menu.
• Click Create Adobe PDF, or click Create PDF/XPS Document if Adobe Acrobat is not yet installed.
• Click Options.
• If using Acrobat, check the box next to Convert Speaker Notes. Then click OK.
• If using the built-in PDF converter, select “Notes pages” from the “Publish what” dropdown menu.
• Click OK, then click Publish.

How to print PowerPoint as a PDF with notes.

Before printing your PowerPoint as a PDF, you have to save it as one. The first way to save your PowerPoint as a PDF with notes is to use the right save options. Once you’re ready to export your presentation, follow these steps:

• Click File on the top toolbar, then Print.
• Choose Show Details.
• Under the Layout dropdown menu, click Notes.
• Select Save as PDF from the PDF dropdown menu.

This will “print” your PowerPoint as a PDF with all your notes included. You should be able to view and share your presentation and read all your notes without worrying about formatting issues. The print as PDF option works wonders in this instance. Then from there, you can simply open the PDF version of your presentation and select File > Print.

Printing speaker notes for your PowerPoint.

It’s important to stay focused on your audience while you’re presenting. But you don’t want to get distracted and miss giving important details either. You can connect with your audience and make sure you cover everything by printing out the speaker notes you’ve typed on your slides.

Hand the printed papers out in advance and let your listeners read along with you. Or use them for yourself to keep your presentation on track. Either way, the process is simple with these few steps:

• Select Print from the File menu.
• Select the correct printer.
• In Settings, select Notes Pages from the first dropdown menu under Slides. This will display one slide and its accompanying notes on each printed page.
• Click Print.

Convert your PowerPoint to a PDF online.

Another way to convert a PowerPoint presentation to a PDF is to use an online PDF editor like Adobe Acrobat online services. Just follow these easy steps:

• Visit the Acrobat online services PPT to PDF converter tool .
• Upload your PowerPoint file.
• Let the software do its magic.
• Download the new PDF.

These easy steps convert your PowerPoint to a PDF without you needing to download any additional software. Once saved, you’re free to share your presentation (and notes) with any device.

Discover what more you can do with Adobe Acrobat online services to simplify saving and sharing your PowerPoint presentations.